Proceedings from the 2007-01-24 GSC Meeting
GSC Agenda: January 24th, 2007: 6:00-8:00 – FOOD @ 5:45!
Graduate Community Center – Nairobi Room
Quorum for this meeting is eight voting members.
1. 5:45 FOOD (thanks Matt!)
2. 6:00 Welcome with Introductions
3. 6:05 Announcements (Paul)
i. Minutes from 01/17
ii. Meeting with Hennessey
4. 6:10 Application for the VPGE Diversity Steering Committee (Cullen)
5. 6:15 Funding (Adam) 8 groups
6. 6:35 Bill for Special Fees Commissioner (Bernard)
7. 6:45 Brainstorming ideas to increase GSC applicants (Bernard)
8. 7:00 NomCom Committee (Amanda)
9. 7:20 Checklist (Jenny)
10. 7:30 New Business
11. 7:35 Office clean up!!
Brandon Vongsawad* (Shireen’s Proxy)
Thanks for the food Matt and Carrie!!
Jenny- Kristina – were there any corrections in the minutes from Jan 17? (none) Are there any objections to passing the minutes from 01/17/07? (none) The minutes pass with no corrections.
Hennessey gave an address to the ASSU yesterday. He mostly talked about undergraduate issues but we also talked about diversity and health care.
We had a retreat this weekend, 20 people. Thanks for coming; I hope you found informative if you have any suggestions email me. If you have any receipts for fuel please let me know.
Formal tickets went on sale today. Hopefully everyone received info about that. The formal is one month from today. Buy a ticket yourself if you are interested in going. In addition to that we’ll have buses running back and forth. If you have questions ask Fen or Maxim. I you see Paul, thank him for the website.
Adam – Strongly encourage people not to drive, parking in that area is very difficult.
Rebecca – How formal is the formal?
Jenny – It’s a creative formal, no jeans and freebee t-shirts.
Next, we have guest speakers coming: the Omnsbud, Shirley Everett, Daily EIC, James Hohmann and Director of Center on Ethics.
VPGE Diversity Steering Committee – Student Application
Cullen – There is a hand out that everyone should have received.
The VPGE is convening committee to develop guidelines and priorities for graduate student diversity. They want graduate students involved so that when the guidelines and recommendations go out can say comes from. There is going to be a formal application process. The questions we are going to ask are: what people have done in the past related to diversity and why they are interested in being involved. We don’t want to be in meetings with people who aren’t invested in diversity. When we are looking for people who have been involved before I don’t necessarily mean with the gsc diversity but with something. We are just looking for people who have been involved with diversity. I’m thinking two 250 words essays.
Jenny – Do you think that just the second one would be enough?
Cullen – Just the second one would work. It’s fine with me; it’s less to read.
Jeff – Would it be possible to possible to break out past involvement and have the essay optional?
Cullen – I kind of want to make essay required.
Jenny – He doesn’t want people on the committee if they are not even willing to write 250 words.
Cullen – One questions on why interested in being on committee, and also list your activities.
Maxim – Diversity amongst Americans does not include international students even though 30% of students are international. When you require experience you have narrow view of diversity.
Cullen – We don’t have a narrow view.
Maxim – I want to ensure that you don’t focus on diversity in a narrow sense but diversity in a broad sense.
Cullen – VPGE has already laid out that diversity is ethnic minorities and women so I don’t think they will be thinking about diversity in a broad sense.
Cullen – Will anyone help read the applications? (Jenny, Donna, Kristina)
Jeff – Who will it go out to?
Jenny – It will go on grad announce.
Cullen – If you can think of anyone else to send it to please pass it on.
Rebecca – Is she (VPGE) focusing on international population at all (i.e. increasing diversity in the international population?)
Cullen – This is just the first thing. Just because she is working on women and under-represented minorities doesn’t mean that that will be the only thing.
Adam – We have one group on the fast track process. This means I can send them the recommendations via email if there are no problems. The group must have been before and the must have held the event before.
Indonesian Club at Stanford
Indonesian rep – We are having a get together for Indonesians at Stanford and others interested in south east Asia. We are going to have BBQ or a dinner.
Adam: They are asking for $250 for food. Are there any questions?
Jenny – Are there objections to funding the Indonesian student group for $250? (none) Passes by consensus.
Adam – We have seven more events.
We are mostly Engineers in management science and engineering. We are mainly hosting social events for students to mingle and get to know faculty. We are also having some events for students to present their research.
Kristina – Why aren’t you getting money from your department?
Adam – 70 to 80% is coming from other places.
Adam- They are asking $1420 for funds $120 for facilities rentals. Are there any questions? (none)
Jenny – Are there any objections to funding them for $1420? (none) Passes by consensus.
Association of Chinese Students & Scholars at Stanford
Rep – We are having a Chinese new year celebration on February 26th, we will provide dinner and performances.
Adam – They almost got what they asked for but ran up against their yearly cap. They are asking for $4341.
Rebecca – How are you going to advertise your event?
Rep – Grad events.
Jenny – Are there any objections to funding the group for $4341? (none) Passes by consensus.
Chinese Campus Evangelistic Fellowship
Stanford Taiwanese Student Association
Rep – We are going to have a Chinese new year celebration. We are having a traditional Chinese food on feb 18th.
Adam – Are there any questions?
Maxim – Is there a policy regarding how much we can give for the same event?
Adam – Yes, we’ve taken that into consideration.
Dirk – Since they are a religious group how do we know that money is not for a religious celebration?
Adam – They know, they’ve been here before.
Dirk – There were issues about religious songs last time and I would still have to object.
Rep – In this we are not going to do any religious events or singing.
Dirk – I just wanted to ask again this time.
Maxim – What is the total cap for the year?
Rep – I think it’s $3000?
Jeff – They are all separate assu groups.
Maxim – Why don’t they do these events together?
Adam – Apparently the groups don’t get along as well as we might expect.
Maxim – Is there a formal policy about funding groups for overlapping lapping events?
Adam – I took the cost for events last year and divided it by the number of people and groups. It turned out just by luck that based on the numbers that all groups got what wanted.
Dirk – Do you have a way of checking that the groups don’t over lap?
Adam – yes we have that procedure and yes I took all that into account.
Maxim – Is the procedure available?
Adam – Yes, it’s in the by laws. We treat it as one event.
George – Can I request that more people attend funding meetings and ask these types of questions there?
Rebecca – I would just like you to know I am going to attend the evangelical event.
Jenny – Are there any objections to funding for $440? (none) passes by consensus.
Stanford Taiwanese Student Association
Adam – This is their lunar new year event.
Rep – This event is celebrating Chinese new year we expect ~200 people our active members and some other people are interested 50% is coming from the gsc 50% is coming from outside sources.
Adam – The total is $1450 mostly marketing and facilities. Questions?
Jenny – Are there any objections? (none) passes by consensus.
Stanford Association for International Development
We are hosting a conference on energy in developing countries. We are having 10 speakers involved in panels. We are expecting 500 -600 people through out the day.
Cullen – When is it?
Rep – March 3rd
Jeff – I might have heard incorrectly, are you an undergrad?
Rep – yes
Adam – The groups meets the requirements.
Rebecca – Have you spoken to the GSB? And the renewable energies club?
Adam – Request is what they ask for, $2356. Are there any questions?
Jenny – Are there any objections to funding SAID for $2356? (none) passes by consensus.
Turkish Student Association (Greek-Turkish-Persian joint event)
Rep – The Turkish, Greek and Persian students are throwing a party together.
Jeff – Is it food oriented?
Rep – Music and food. There might be Turkish, Greek and Persian groups.
Song – What do you have in common.
Rep – The culture/food is similar. We have done this in the past. It’s actually a pretty fun party. We’ll have it in either the gcc or the ev village room. We had to move the date for one week because of the Persians. (Feb 17th).
Cullen – I can vouch for quality of the Turkish food.
Adam – They want $975 for food, forks and such. questions?
Jenny – Are there any objections? (none) Passes by consensus.
Jenny – Thanks for going through all that.
Jenny – Bernard is the Elections Commissioner for the up coming year, he just started getting into office. It’s up to you if you want to vote on this tonight or if you want to vote on it next week. After that discuss ideas to increase number of candidates running. I’ll let Bernard introduce himself and then bring forward bill.
Bernard – I am a Junior, in polyscience and linguistics. I am bringing forward a bill to clarify the elections campaign bills. To ensure that everyone has a fair chance to run and campaign. I am not interested in enforcing or policing. This bill is a first step in clarifying. There will be no more questioning what campaigning is. I included the campaign guidelines that can change year to year. The Commission has the ability to change it every year. Until this period is set then no campaigning.
Also for a slate that is formed solely for purposes of running in the election we consider that to be campaigning . Certain activities are ok, editorials, obtaining signatures for petitions, and emails from Special Fees group to member’s special fees. Conversation with small groups are ok.
Communications are pre approved by elections commissions
It is the general right of legislative bodies to discuss students changes to general fees.
This is a general policy but the elections commissioner can change it as needed.
Adam – The editorials and students – Daily tends to talk about how great they are but they are also a student group.
Bernard – Editorials have always been exempt. That’s been the policy for a very long time. It would be difficult to say, a news article would not be an editorial. The undergraduate senate didn’t think the policy would be strict enough. We could have an addition that the Daily couldn’t write editorials about themselves.
Rebecca – What is the distinction between editorials and opinion pieces?
Rebecca – Saying people can have editorials, if I’m a candidate and I submit a column about myself then that would not be an editorial.
Bernard – That has been seen as campaigning in the past.
Adam – Daily started the Special fees system and making sure that it continues the way it is. There is a large conflict of interest in how the daily writes and influences people how to vote.
Bernard – I would appreciate your ideas on how to improve. Never been a stated definition. It’s a way to remove bias of the elections commission.
Jeff – There is new a rule that you can’t campaign but no definition of campaign.
Bernard – Whenever policy – campaign period usually a week. Within that policy campaign is never defined.
Jenny – Since we don’t have the policy I think we need the whole policy before we can vote.
Adam – This would be a permanent change.
Bernard – Included a page on guidelines from 2006, it didn’t change from 2005.
Jenny – How does this hold up to previous constitutional council cases?
Bernard – Undergraduate, class list case. Wide list that no one else had access to. Election results were nulled. Constitution said it was unconstitutional to not allow students to use email lists. We changed the policy so you can use lists as long as all people have access to the list. I don’t think another case has come up. Everything has always been an interpretation of campaign period and when the campaign period.
Jenny – I would prefer a more liberal campaign policy because then you don’t have to police.
Bernard – In fact this policy, every single policy since I’ve looked it up. This doesn’t put in any enforcement policy in place. An email, this could be interpreted as campaigning there doesn’t end up being a battle. We think this is what groups should adhere to. I think it is just falling on past precedent. If you have few rules, easy to understand there will be less violations.
Kristina – How do you make sure that people are not campaigning and have information meeting prior to the campaign meeting.
Bernard – They are not getting campaign guidelines. I am going to post them on the elections link. Right now it is on the special fees web site. Because no provision if someone violates, I rely on students, email them, email supposed violations. Doesn’t make any sense to have infractions before informational sessions. There is no way to contact people. At informational session people are giving campaign guidelines.
Kristina – I just think it will be a waste of time and you will end up getting emails policing.
Bernard – It’s not fair to people who don’t know they want to run. I.E. people who know from beginning that they want to run and people who decide late in the game that they want to run. In the fairness, we are students, we all have a lot going on.
Jenny – Are you going to update this version?
Rebecca – The whole issue of the Stanford daily and the editorials things really bothers me.
Adam – Can we confine them to elections week too.
Bernard – This is a basic framework.
George – In the language it looks like each year the elections commissioner could overrule something each year.
Adam – Saying what the daily says not an editorial.
George – This is a min set of guidelines couldn’t be over ruled on a yearly basis. This document would have to be amended by a 2/3 vote.
Jenny – Is there a consensus that we’d like to vote on this issue now?
Jenny – For ? Against? Abstaining? (7 – 2 – 1) passes by a 2/3 vote.
Bernard – Let’s look at the ideas that you have for the upcoming elections. I know in the past, events with food good have been successful. I think having everyone eat is good. In the past, chapstick, I’m not a grad student so I need to know what would get people to run for office and then vote for next year.
Jenny – We did have one suggestion at the retreat: a student requested separate meetings regarding information pertaining to student campaigns.
Adam – Getting people to run is ok. We have a come meet the candidates party. What we need is awareness on elections day.
Jeff – If get out information then regarding money – special fees, maybe people would get out and vote if money related to them . If you don’t vote you will pay.
Bernard – If you don’t vote you will pay.
Maxim – Include it in grad events lists.
Adam – We should mobilize the groups again. Everyone knows someone who is in groups and can get the information out there i.e. legal council.
Bernard – Just to keep in mind, it is never considered campaigning to be in a special fees group and my special fees groups depends on your support. i.e. club sports
Matt – When the flyers go up they are only on one side of the campus .
Bernard – That’s done by capp group
Adam – The flyering targets undergrads. They don’t put them in grad areas.
Jenny – We could have kiosks for general campaigning. Food and computers for people to vote. Lottery prizes given out. ie a car.
Amanda Marshall – cochairs nomcom with J Kraft (law student)
There are about 40 administrative university committees. Each of those has 1 to several student reps on it. Nomcom chooses those students for the admin committees. We are beginning the search for new nomcom members. We are doing it earlier this year so that they can get oriented earlier . We have to choose members for the board of trustees which happens before the other committees.
We need grads, the best way is word of mouth to let people know about joining the university committees.
Jenny – Jake mentioned you are leaving.
Amanda – Yes we are looking to leave and need new members for nomcom. There is no official voting process in choosing the co-chairs. We hope to see lots of good reps on nomcom.
Jenny – We had a retreat the students interested in knowing more information from nomcom. Can you talk about that?
Amanda – The reps are required to submit online feedback and comments about meetings. It’s to make sure they are going to meetings and not just sitting there being silenced. We are looking for a system to organize reports that they submit. By the end of the year we would like to work on getting the word out.
Polina – Were those reports submitted to chairs of nomcom. Are they the only people that are allowed to see it?
Amanda – It’s also submitted to ASSU members, They can chose to send it to gsc and/or assu.
Jeff – how deal with people who don’t go to meetings?
Amanda – We have mutual discussion between nomcom and the student and talk about it. From that we discuss what to do, how to change and if should we replace the person.
Jeff – How does the committee get information regarding the concerns of students to committee if they are not in touch with gsc/assu.
Amanda – Get or transmit information?
Jeff – Get and transmit it’s very important. If they aren’t both getting and transmitting it’s not clear to me that it is doing anything valuable for the school.
Amanda – About the reporting system online – one of our main goals is to figure how to better organize and get those reports to the ugrad/grad committees about those issues. We don’t have a definite answer but it is one of our main goals.
Jeff – If I was on a committee I need to get info from students and advocate on behalf of students.
Amanda – as far as reps receiving info – we try to choose students who are very familiar with that area of the univ. For example sexual assault/helpline a lot of people who apply have been involved with fees.
Hershey – I think that is one of the reasons that the nomcom committee exists in the first place. I know that I am one of those people who is on the box of people that you can check off. I don’t get any of the reports. If someone submits a report it should just get published on the web. You could make website more interactive.
Amanda – as far as revamping the web site, we only one is computer person. When you are spreading the word about nomcom please look for web people.
Kristina – I’m on the healthcare committee and the of nomcom student committee members one is supposed to represent graduate students with families but there aren’t any.
Amanda – That’s because there were not enough applicants.
Adam – Graduate students are busy, perhaps it would be better if it was a spouse.
Kristina – I don’t agree, I think it should only be students
Polina – do you have a budget.
Amanda – Yes.
Polina – I think it’s hard for a single student for student to represent student body. Maybe can offer money for them to have focus groups to get ideas.
Jenny – We’ve talked about having a dinner so that they meet the GSC. Have them stop by a meeting and give a five minute speal on what they’ve been doing.
Amanda – There are 200 students. Do you mean just the grad students?
Jenny – Yes, I think there are five committees with grad students that might be important. We’d especially like ones that we don’t know. We already interact with ghac and healthcare.
Jeff – On website have info regarding people (i.e. bios).
Jenny – In the past information about deadlines has come really close to the deadlines.
Adam – The web site says that the dead line is oct 27th.
Amanda – We have fall and spring cycle.
Jenny – When does the search start?
Amanda – When we pick new nomcom.
Jenny – Are there any other questions for Amanda. I’ll get in touch with you about the ideas. Thank you for coming Amanda.
Kristina – I’m not going to be here feb 7th. Can any one act as secretary?
Rebecca – I can – I have to check and make sure I’m here but I think I can.