Stanford Graduate Student Council Meeting
Wednesday February 27th 2013 at 6:00pm
GCC Nairobi Room
Chair: Michael Shaw; David Hsu
Voting Members Present:
H&S Natural Sciences: Michael Shaw
Engineering: Anne-Laure Cuvilliez
H&S Humanities: Adrienne Johnson
At-Large: David Hsu
Engineering: Ateeq Suria
Education: Ernestine Fu
Earth Sciences: Sjoerd de Ridder
Business: Tiffany Abdulahhi
At-Large: Hrishi Goel
Law: Camille Fletcher
At-Large: Gaurav Mahajan for Nipun Sarin
Voting Members Not Present:
H&S Social Sciences: Roshan Shankar
At-Large: Saad Bhamla
Medicine: Eduardo Gonzalez
At-Large: Puja Deverakonda
Other Members :
Maria Holland, Mericcan Usta, Jeffrey Choi, Valerie Frank, Dylan Bulkeley-Krane, Alexandra Peers, Kabir Sawhiney, Brianna Pang, Wendy Ni, Johnny Giorgis, Dhruv Amin, Scott Isaacson, Robbie Zimbroff, Christian Medina, Jonathan Lu, Lily Yan, Ross Allen, Addy Satija
5:45—6:00 Dinner and Conversation (All)
6:00—6:03 Welcome and Introductions (Michael Shaw & David Hsu)
6:03—6:05 Approve Minutes from 2-20-2013 (Roshan Shankar)
Passes by consensus.
6:05—6:15 VSO: Request (Funding Committee Recommendation)(Anne-Laure Cuvilliez)
• Stanford Polymer Collective: $2090 ($1020)(reduced to $770)
-Bringing together people from all sciences relating to polymers. Many departments, no central location. One event they are planning is poster symposium for all students in sciences, in hopes of mixing up results and talk interdisciplinarily.
-Can only recommend $770 because quote is lower than the request.
-Ateeq asks about initial request and why different. Mistakenly requested funds that they don’t allow.
-Sjoerd asks them to arrange departmental support for this.
-$770 approved by consensus.
• Stanford Zen Society: $200 ($200)
-Supports grad and some undergrads who like meditation. They practice meditation. Hosting on-campus retreat where they extend meditation sit (4 hours vs only an hour) and asking for funding to take people to lunch afterward.
-No restrictions on who can attend.
-$200 by consensus
• Pakistanis at Stanford : $620 ($620)
-Group that is trying to introduce Pakistani culture to people. Having traditional brunch which has breakfast and lunch items. Expecting 80 people and asked for lunch and programming.
-Ateeq recuses himself.
-9 for, 0 opposed, 2 abstain
• INFORMS: $250 ($250)
-Stanford branch of INFORMS. Housed in the MS&E department. Will bring famous data scientist who is a Stanford alum who is overseeing residential cluster program, also writes blog posts about modern data software. Bringing speaker over for lunch. Lunch is this Wednesday, and will give lunch and small gift to speaker.
-Received funding from MS&E, but this has wider appeal so applied to GSC.
-Passes by consensus.
6:15—6:30 The Registrar’s Office and the University Schedule (Tom Black)
-Every term over 1000 undergrads with course conflicts
-some instructional overlaps, some head to head
-Faculty find annoying
-sends message that teaching not valued
-Changed, approved by both undergraduate and graduate studies committees
-Departments which don’t follow policy will be scheduled last in order
-Will develop an interface so department personnel can visualize how their courses are distributed amongst the day/week so they can engage in active review of the distribution.
-What has happened is that no good discussion about what they value and what they want happen → only look out for own interest
- want to raise interest and awareness by changing the structure, hope that departments will talk to each other, and faculties between departments will talk to each other.
-Instructional day starts 8:30 (currently 8, but childcare is an issue, also softens start to day, students more inclined to take classes).
-Also want more courses in morning because lots of undergrads in athletics and their schedules for practice start as early as 1:30pm so must accommodate. This means if athletes don’t get class in morning then they won’t get the classes that they want.
-Hrishi asks about display and whether students will have access to it, Tom says no problem with whole world having access to this display. Not something to hide.
-Tom will call out departments which are not abiding and report to dean. First originated by Dean’s request, have vested interest in looking at which departments are abiding.
-Would not turn down proclamation of support. Sjoerd can write something up (proclamation) for next week.
-All of the info is on registrar’s website, click “Faculty” Tab, he put it up even though not approved.
-iStanford app platform
-app incubator: the iTunesU for Stanford Apps. Getting at the marketing problem of apps. Building analytics engine to get feedback about who is accessing the app, feedback mechanism so that people can rate and evaluate app for feedback.
-Campus Quad app
-social networking app that’s intended to increase communication.
-Founder was former student affairs professional who worked at Apple, she is developing this app which is based on the poster and flyer motive. Now it is in an app and he just created a flyer right before the meeting. It’s the poster downstairs on the wall acknowledging some Arts of Escondido Villagers workshop. It’s a social media app that you can connect with people and friends and invite them to follow certain kinds of activities, can rate these kinds of activities and see who is following you, and build out a profile. Easy to build a poster, a camera option, take picture and put in details and advertise event. Focus on graduate students, everyone else wants to develop app for undergrads. This is a startup that would like to have feedback from app developers, students, etc. Would like graduate student point of view.
-Ernestine asks about what Stanford’s motivation is to take this app, Tom says it’s intriguing app and no personal interest in this app. Email and facebook are old and tired, need to develop other channels of communciation. This is a creative way to go about this. Maybe will gain popularity, will probably put in iStanford+. Francis would like direct feedback. She is inviting Stanford to be part of it.
-If people have questions let Ernestine know and she can connect you to Francis.
5 Minute Recess
6:35—6:50 VSO: Special Fees Budgets (Anne-Laure Cuvilliez)
• Stanford Outdoors: $59,689
-is umbrella org that covers 7 outdoors clubs (including kayaking surfing climbing etc) most outdoor activities. Aggregate all budgets in 1, hold few events for everybody but in most part just holds everyone’s budgets. Sends all budgets at once.
-no specific number of grads vs undergrads. Roughly 50-50 he says, some more grad focused, some undergrads. Such as Redwood (undergrads), others grads.
-No objections, passes by consensus.
• Cardinal Free Clinics: $32,350
-Founded 20 years about by Arbor free clinic. 2 Free clinics operating on Sat and Sun, San Jose, Menlo Park but moving to Hoover Institution (will double space). Currently VA not good for transportation. 70-30 grad-undergrad. Do have students in other departments. One of the managers is fifth year grad students.
6 in favor, 0 opposed, 5 abstaining.
• ASSU – Legal Counseling: $133,715
-Vital service for students who get into legal snafu. Provides service of connecting students with attorneys in any cases when they need legal representation. They serve everyone in student body. Services used more by grad students.
-No objections. Passes by consensus.
• ASSU Speakers Bureau: $228,612
-20% grad, 30-40% grad students at events. 4-5 large scale events across campus touching on all ranges of events.
-funding largely honoraria including travel fare, next biggest item is cosponsorship (funds in case other groups want).
-open to involvement, GSC can appoint someone to the board of Speaker’s Bureau. Made into joint group because they promised graduate board member.
-Passes by consensus
• Stanford Club Sports: $224,023
- umbrella group of 14 teams, level is below varsity but still competes with other teams. Not funded by scholarships by Stanford. Around 30% leadership (captains of teams) grad students. Team members are 30-40% grad students in most cases. Soccer and grad students are mostly grad students.
- Anne-Laure lists all of the teams, I’m not typing them here.
- No objections. Passes by consensus.
-Sjoerd wants to note that Cardinal Free Clinic always get most votes but least approval from GSC.
6:50—6:55 Funding Request: Up to $2000 for movie screening and Q&A (Maria Holland)
-Trying to bring Jorge Cham from PhD Comics to campus for a viewing of the movie in conjunction with Q&A. He’s interested in coming back to the Farm. Issue is that GSPB budget is not large enough. GSPB has contributed $400, but speaker fees are $1500 + they want to hold in CEMEX. Last year 809 people RSVP 130 Maybes. Huge turnout, probably mostly grad students. $2000 would cover Jorge, but will also talk to VPGE, Speakers Bureau, Flicks, and maybe undergrads.
-Addy says last year only $750 speaker fees, and $1000 for the entire event to come.
-Maria says maybe week before spring finals.
6:55—7:00 GSC Elections (Michael Shaw)
-Brianna says new workshop is next Wed Mar. 6, 4-5pm Old Union 122, wants to ask about how people knew about GSC.
-Addy says join GSPB events to talk about GSC elections, get out the word events further west on campus (online FB type of thing, raffle off a prize for liking and sharing on FB). Everybody who does inviting gets entered into lottery?
-Brianna wants food at the workshop
7:00—7:10 Advocacy Updates (All)
7:10—7:15 ASSU-W2013-6, Bill to Appoint Nominations Commission (Robbie Zimbroff)
Vote is called
7 in favor, 0 opposed, 2 abstaining.
7:15—7:20 ASSU-W2013-7, Bill to Extend Spring 2013 Election Petition and Declaration of Intent Deadlines (Lauren Miller)
-Viraj says there was newsletter summarizing what UGS did. Deadline crept up. With account people who think it’s unfair because they want to see strongest ASSU in spite of people who are angry with the extension.
-Robbie is in favor of it. Need candidates from across the slate.
-Dhruv agrees that need strongest slate. But when we talk about quality of elections, the rules should not just be changed arbitrarily. People who are interested in these elections can just look up on google. Agree that there wasn’t publicity, but think it’s not fair to people who already declared, because they didn’t have the time to back off and think about other options. Biggest thing that lends credibility to ASSU is the fair process. Doing a disservice to people who are interested. Thinks we are giving in to people who are less interested.
-Tiffany’s perspective is that if you prepared a month in advance, a week is only better. You are expanding the access to people. The intent is not to give people who saw it and dismissed it, it’s to put message out there for people who haven’t been following. People can still put together scrappy application but that’s still very intimidating. Not likely that people can put up quality applications in a week.
-Kabir wants to talk about special fees aspect. Original bill also extends petitioning deadline, but that is not happening anymore. For special fees the budget deadline was moved up to Mar. 1. Now theoretically group can still submit budget until Mar. 1.
- GSC only has 7 petitions up, UGS competitive, sophomores and seniors competitive, juniors non competitive.
- Addy thinks that delay races so that one of 8 races becomes more competitive for undergrads.
- Robbie says that for GSC he wants to send out emails to all grad students. But dumb to do if deadline is on Friday. He wants to take responsibility for not doing it earlier.
- Brianna wants to say nobody was listening to her announcement a few weeks ago. Issues: the bill cannot be voted down, because extending budget deadline is important. She strongly strongly supports the third point. About the first two points on the bill, she has received emails saying that it is unfair. GSC can do convoluted bill to make some races available and some not. She says we can change bill as we need.
- Saad’s view is that, for GSC, very few people declared, but it’s worth giving one week a shot.
- Camille says that no one was here when deadline was announced. Elections are important and outreach needs to be improved. No one knew that the thing was coming up.
-Brianna says procedurally, if we don’t have enough members, we can pass bill to just extend GSC deadlines or do other things.
Vote is called to suspend rules of order
10 favor, 0 opposed, 0 abstaining
Vote is called for the bill
6 favor, 2 opposed, 2 abstaining.
7:20—7:30 Buffer Fund Plans (Tiffany Abdullahi)
-Addy wants people to know about Biosciences Interview event Friday morning 11:30 at LKSC
-Will have table and chapstick.
Wednesday March 6th, 6:15pm,
GCC Nairobi Room.
Special Guests: Rodger Whitney and Mike Van Fossen