GSC Voting Members Present
Johnny Giorgis – email@example.com
Gil Shotan – firstname.lastname@example.org, Israeli Student Org
Yan Michalevsky – email@example.com, Israeli Student Org
Meredith Townsend – firstname.lastname@example.org, Auditor of FC
Sam Bydlon – email@example.com, Deputy Chair of FC
Art Tosborvorn – firstname.lastname@example.org, Thai Student Assoc
Rodger Whitney – email@example.com, Housing Office
Mike VanFossen – firstname.lastname@example.org, Housing Office
Sue Noonan – email@example.com, Housing Office
2 topics. 1. Considering change in policy considering coterms and eligibility about graduate housing. They are undergrads who apply and get Masters degree, must achieve a certain of undergrad hours before they can become grad students. Get both degrees. Right now in terms of housing, current policy gives them 4 years of undergrad housing guarantee, must use up all 4 years before they can be considered for grad housing no matter their status. But after 4 years of housing, current policy treats them like first year graduate student and gives them the first year guarantee like all first years. Most coterms finish in their first year of housing. Since we have a crunch for grad housing, should coterms be treated (after 4 years of undergrad housing) like first year grad students, or should they be treated as continuing students (means they probably won’t get housing), or should they be in a middle tier of housing category (after first year guarantees, but considered for housing before other continuing students?) Have talked with coterms, people in this room, GHAC. Have heard mixed response. Almost everybody understands the problem, and understand the kind of change we need to make. Eduardo says for coterms they’ve had 4 years to get ready, don’t need priority. Would give priority to first year grad students, especially if there’s a crunch for housing. Rodger says that’s what prompted the start of the thinking. Ashveer says understand point about prioritizing first year grad students needing to settle down and become familiar. Asks about how many undergrads stay all 4 years. Rodger says almost all (97%) stay all 4 years. Ashveer says this shows they don’t want to leave, because this stat shows that they haven’t wanted to look outside in the market. There’s a social aspect to being an undergraduate. Would be interested to see how admin see this affects the enrollment of coterm students. If he was undergrad, would be happy to stay and get Masters if can stay in housing, but if don’t have housing then maybe just go into industry. Says Stanford is Happy Go Lucky Disneyland for all 4 years and housing should stay the same. Ken mentions that they are talking about 5th year, and Ashveer says understand and that’s what his comment was. Bryce asks about enrollment of coterms, Rodger says 700 a year, about 240 or so who do end up staying in graduate housing. Some graduate in autumn, some in winter, bulk of those 240 in the spring of that fifth year. Choice A is a guarantee, B is limbo state between guarantee or the rest of grad students. Eduardo asks about what the “middle” is. Rodger says this gives them a ray of hope. Rodger says undergrad housing problem is winter quarter because people coming back from overseas. Autumn quarter can probably get coterms into undergrad housing, but winter is the problem. Eduardo says does the “middle ground” mean can guarantee some but not all coterms? Rodger says those who persist in lottery process might end up getting housing. Paul says middle tier category sounds best, because coterms are only one years, and people who come in to do the Masters project will get housing, and thinks the coterms can live near their students. Trevor says middle tier might be the best, says coterms are at an advantage compared to other grad students, but still in Masters programs. Bryce says coterms don’t really mingle with grad students, are essentially like undergrads. Middle ground is maybe they would subsidize off campus housing. Trevor asks about timeline, Rodger says fall 2014 it would start. Topic 2 bigger problem, says they have situation where they don’t have enough housing for undergrads on campus who are guaranteed to be on campus. Supposed to give community support in undergrad residences, what people expect from Stanford. About 120 students living off campus in Oak Creek, not worked very well, many issues for the undergraduates, parents, admins, residential education, just not working well at all. Decision administratively is that cannot continue this way, they need to be back on campus. Question is, if they come back on campus and we are open housing fall 2014, where can they find housing on campus? Thinks solution is to move them into graduate housing. Fall 2014 will be 400 new beds in Comstock. Feeling in University is that with all that’s happened with grad housing (2000+ new beds in past years), no undergrad dorms have been built. Is there a middle ground to solve the problem? Where would it work? Have talked to many people. First logical thing is Lyman. Would it be ok to swap Lyman and Oak Creek for grad students? Have looked at many grad residences (Rains, studio 1, others). Just a first pass, certain things come up clearly. Undergraduate admins says Quillen not good idea (being drunk on 12th floor balcony?), also where do they have community space? Most of EV is not set up this way. Want feedback from GSC. Undergrad parents say off campus not conducive to undergrad experience. Rodger says understand this is slap in the face to grad students. Show chart about assignment trends, says by 14-15-2016 would leave us 693 net add beds for grad students by fall 2016, because Schwab new center, Rains spaces come back to grad students, all Oak Creek spaces will be permanently grad spaces (as long as we can lease there). Says not a deep cut to grad student housing because they immediately replace with off-campus housing. Are building some more undergraduate housing, will open by fall 2015, year after Comstock opens. This discussion not tied to front page of Daily, about President and Provost wanting to increase undergraduate enrollment (want to balance grad-undergrad population). Undergrad has not changed for a long time, they want a more comparable population. Planning in undergrad is that there will be new housing for that initiative, will not bother graduate housing for that initiative. Pres and Prov won’t look to grad housing in planning undergrad future. Another footprint of possible building site right behind Comstock, 2 areas are already zoned out for grad housing. Will talk with students about that soon. Are we ready for another lower cost dorm style housing for grad students? Kind of like Crothers at one time. Just because focus turns to undergrads on some of this, grad focus still there. Trevor has general question, asks about communication between admissions and housing office, why are they not communication about the numbers coming in? Rodger says good question, undergraduate admissions can aim for a number and are usually not very off, but in past 2 years have been way off (80 students too many), since now place to be for undergraduates, now lowest yield place for admits. Now must decide what to do about numbers. For grad, every department admits on their own, no group regulates that on campus. For ex engineering can admit more if they want to, etc. All various grad departments can do that. Only thing that slows that down is if budget and research dollars change. Says grad housing cannot keep up with grad enrollment, for about 15 minutes when Munger was built they had parity, but now back in problems again. Trevor asks about communication systems to get feedback from housing? Rodger says that this year undergrad admissions are right on target. But grad admissions are not, there’s no regulations anywhere for that. Eduardo asks about the “goal”, is it the tuition money, or is it a number of admits? Rodger says grad departments function so differently from undergrads, have different avenues for admits, people don’t control grad departments. Ed says then there should be better argument to admit more undergrads than graduate students. Ken says this year acceptance rate is 5.7%. Says that now there’s a problem with drawing more people from state schools because of budget issues. Ashveer says that for grad students that’s not entirely fair, since vast amount of grad students don’t get funding, have to pay out of pocket (a lot of times grad school about who can afford it). Secondly says they should consider there’s detriment to undergraduate education when you admit too many people to accommodate them. Both detrimental because grad students are kicked out, and also their living conditions are not as good either, bringing down the Stanford name. Rodgers says undergrad has been well regulated, nobody saying they will change that, there are 2 commitments that they will keep. Adrienne says that one of the ideas that has been going around in the past year is to encourage graduate students to move off campus, to provide Caltrain passes for grad students, because it is so expensive to live off campus. Ken said there’s one year that grad students have Go Pass. Rodger says question is good one, can do lots of things with a stroke of a pen, can do things that affect demand. Have heard about stipend program, fronting money to go off campus, Go Passes, Caltrain Passes, etc. Reasonable things to do, Housing Office is open to that. Adrienne says that carrot better than stick. Eduardo says that his housemates said last week that they wouldn’t move to the city. Ken says vote came forward years before, people didn’t vote for it. David says “not enough people” voted for it. People laugh. Rodgers says feedback about this is that not enough people who will be affected need to be contacted right now, so we want to start talking about this now. Don’t want people to hear about this through the grapevine. Ken has to run! Mike quickly summarizes. Mike says, desire is to move about 220 undergrads from Oak Creek onto campus, and then will convert Oak Creek to graduate housing. Question is about where graduates would be assigned in Oak Creek. GHAC discussion had Lyman CAs talking about this, says Lyman residents feel that it’s a very special place and don’t want undergrads to live there. But we need to think about where’s the best place to put undergrads. Asks what spaces we liked the most as undergrads. Went through each locations in graduate housing, some were rejected because they didn’t even have 220 beds. Those that had 220 beds, quickly discounted them because of no public space or community space, etc. No nothing that is so important to the undergrad experience. Also for the most part, grad housing is all around them, so even though can choose places like Oasis, there’s still grad housing all around at their front door, also no places to gather. That’s why Lyman is so perfect for graduate housing, and perfect for undergraduate housing. Has all these public spaces. Says is pretty turnkey, wouldn’t have to switch out furniture, no changes needed other than to put in some staff apartments in there. Lyman continues to be the obvious choice. Even Lyman residents agree that this makes sense, they just don’t want to lose their housing. That’s why they will work with Lyman residents, and that’s why they want feedback. Will give Lyman residents options about where they want to move to. (Comstock, wherever else they want). Rodger says that some people who live there now will not be affected because will graduate, Mike says want to make sure not missing anything from graduate perspective. Says that Rodger says that they are planning on keeping apartments used for undergrads in Oak Creek, and letting students renew there. So Lyman students can move onto Oak Creek (change from triples to doubles), put CAs out there, and renew. Bryce asks how many people in Lyman would actually be affected (PhD students who are not graduating?). Trevor asks is it really not a possible to just let people move out when they want to move out? Rodger says senior admins want them out of Oak Creek by this fall. No organic natural solution. Says that summer before this happens, because don’t need all the housing so radically, this could extend into autumn quarter that year, and then the people affected directly would be lower. But eventually all students will be affected. Hrishi says he stayed in Oak Creek his first year, says he understands that the spaces are different between grad and undergrad spaces at Oak Creek. Rodger says undergrads live in Oak Creek 3 per apartment, and when grad students move back in they will live 2 per apartment. The living staff who lives there, Marguerite service that runs there now will continue. There are med school students who will actually be closer from Oak Creek than from Lyman, some things are better. Hrishi says there are triple 220 beds, but if transformed to doubles, will now be 150 beds, what happens? Rodger says committed to have 220 beds there for grad students regardless. Sue says that when Crothers was given to undergrads, same kind of accommodation was given to those grad students. Rodger says need to look at housing long-term, for example when undergrads in Rains, made plans for them to be moved out eventually. Wants us to know that housing meets the needs of all students long-term. Susie asks if Lyman is building by Governors Corner. They said yes. Susie wonders where undergrads would eat there, where would they eat with meal plans? Rodger says there are eating options down there, new gymnasium there, hope there will be cafes there. Hrishi asks about the rates of Lyman and Oak Creek (Oak Creek is slightly move expensive?) . Mike says they should be the exact same rates. Ateeq says concerned about students who go into Oak Creek, will they have academic year housing or full year housing? Because if academic year, cannot renew. Rodger says full year, and can renew. Wendy has last question. Says that numbers are presented in slightly misleading way, for example some apartments were renovated but there’s no increase in occupancy. Rodger says formally the county counts the beds. Wendy says more beds in Comstock when it opens, not sure how many beds. 425 net beds come up at Comstock, decrease from giving up Lyman. Sue says the chart shows “from today forward”, so today’s occupancy doesn’t include the beds that have went down at EV. Take away 224 in Lyman, 425 new beds at Comstock. 363 beds is a net increase historically, other chart does not include the entire population. What the population is today going forward. Wendy says 362 is changes in Comstock since 1995? Sue says that takes into consideration buildings that were torn down this year. Has net increase overall, wouldn’t be fair to count that. Wendy says confused by numbers. Rodger says can meet separately and go over numbers.
Israeli Student Org: BBQ with Israeli food, music, cultural events. Wendy says at funding meeting, was already existing MyGroups request for food, but no programming request. FC recommended $300 for food. Israeli Students asks about sponsorship for alcohol. Is it reasonable to fund beer per person, asks about alcohol policy. Wendy says alcohol counts as “food”, as long as food is being served, whatever else that is left over can be served as alcohol. No objections, passes by consensus.
Thai Students Assoc: Farewell dinner, expecting around 60 grad students, request 580 for food, 30 for programming, this sat at the Hewlett Center. FC recommended 580 for food and 30 for programming. No objections or questions, passes by consensus.
Wendy’s Funding Guidelines Bill
Overview on food caps. Last year a GSC member proposed we up the caps for lunch and dinner to be higher to compensate for meal costs, was in favor by GSC. Right now BBQ cap is still $8 per person for first 50, $6 per person for rest. Eduardo asks why there’s separate rule for BBQ? Wendy says BBQ has no labor so cheaper. Wendy proposes bill to include BBQ to $10 and $8 instead of $8 and $6. Anne-Laure said BBQ cap wasn’t raised because on average cost of BBQ per person is lower, increasing costs would probably increase the food waste at events. Wendy says difficult to gauge how much BBQ costs (generally), also had case when group asked about applying for dinner instead of BBQ so they can get better quality sausages. She thinks this freedom should be extended to people who runs BBqs. Thirdly if there’s a huge gap between lunch and bbq, would groups just misclassify their event as dinner instead of bbq? So thinks we should reduce “cap gap”. Other set of modifications is that, year-specific info was left in the last bill, so need to be modified to remove year-specific info in appendix. Adam asks why cannot categorize BBQ as dinner and just give them less money? Wendy says historical reasons, last 2 funding chairs were very conservative with money, so this is a way to help VSOs plan their events. Have new FOs who don’t really know how much things would cost, want to set an upper limit. Susie says agree with Wendy’s point about waste. When Wendy was auditor, found creative ways for people to keep their costs low, so knows that people can keep costs low if they want to. On previous notice today.
Confirm ASSU Financial Manager Bill
Closed meeting starts
chairs created spreadsheets to track projects.
Next meeting on June 26th