Minutes: Wednesday, September 24, 2014, 6:00PM
Previous week’s minutes approved without objection.
German Student Association: OktoberFest, attendance around 600, sausages, potato salad, beer; $2625; No questions; Passes unanimously
Brewing Club: Alcohol for OktoberFest; Money for the beer and helping out at the event. The event is on October 5th; $1500; Passes unanimously
Taiwanese Student Association: Mid-Autumn BBQ (1200); Welcome Dinner (2250); 20% of spaces reserved for later registration (20-30 spots for day of); $3450; Both events pass unanimously
BELGICA: Annual welcome BBQ at Lake Lag for Belgian Students Association; Requested $440, Recommended $478.50; Posted on calendar; Advertised via mailing and Facebook; Passes unanimously
German Student Association: Three additional events (movie night w/ mulled wine about 100 people (740); Spring BBQ about 120 (975); Summer BBQ about 120 (860)); Movie night (recommendation is 740) passes unanimously; Spring BBQ (recommendation is 975) passes unanimously; Summer BBQ (recommendation is for 860) passes unanimously.
Persian Student Association: Welcome dinner for 180 people; games, entertainment, food; Saturday, Oct 11; Recommended is 1200; Passes unanimously
Asian American Grad Student Association: Welcome lunch (10/5); Havana Room; ~150; Recommendation is for $1100; Passes unanimously
Chinese Women’s Collective: Welcome dinner; Friday, 9/26; Recommendation is $610; Passes unanimously
Stanford Italian Society: Columbus Day party at Bechtel; Friday, 10/17; 200 people expected; Beef up event description — Use calendar entries to help people find events! Requested amount is $2400; Passes unanimously
Stanford India Association: Welcome event; 9/28; Recommendation for $1000 for food; Passes unanimously
Thai Student Association: Orientation on Saturday, 9/27; Food for about 60; Recommendation for $630; Passes unanimously
CalTrain GO Pass
GSC holding two events to sell GO passes; GSC is offering GO passes for $50 that allow unlimited travel; If you live off campus and don’t buy a parking pass, you’ll get $300 (this is a cool thing); Thursday, noon near medical school/bio sciences/Clark; Friday morning event at the Oval.
We need to sell 1500 passes to keep the program alive. Trevor is looking for volunteers to help staff the tables — free food if you help out! Need to have an address not in Stanford area to buy a pass. Go to GSC website to check your zip code. It’s a sticker that scans that goes on your SUID. Tell all your friends about the program!
Can’t table at the CalTrain station, but the Oval event is targeted to grab those folks
Social Chair Confirmation
Maria, Victoria, and Sebastian survived a rigorous selection process to be nominated as social chairs; Duties split between the three; Confirmed unanimously (a good start indeed).
Andy Hernandez from the Office of the Vice Provost for Student Affairs attended to describe the events that Stanford plans for families; Magic show (this Saturday, welcome event); 10/18 Pumpkin Patch–families get a coupon to take a pumpkin; 10/25 Halloween Puppet Show–move from courtyard to courtyard so that events can be smaller; Also receive money from Graduate Student Programming Board and EV Courtyard House Dues; All are welcome to attend–even those without kids!
Diversity Advocacy Committee:
Wendy updated that DAC is establishing a clearly written mission statement and defining the group’s vision. This is available online via the GSC website; The committee will be expanded beyond student leaders of diversity groups to the broader student population.
Currently there is nothing in the GSC bylaws about the DAC and how its leader is selected. Wendy is appointed (and accepts) the chair of DAC. Is there communication between DAC and VPGE? Yes–open dialog.
Welcome Back Party
This Friday (9PM-1AM) in Hacienda Commons; Looking for volunteers, especially to help cut down lines. We definitely need folks to volunteer later in the evening. Clean up service is taken care of
There is a conflicting event with the GSB. How can we help bridge the gap between the GSB and the larger grad student community?
GSC has a bunch of equipment that VSOs can borrow; Ben, our EM is leaving the position. Miguel is interested in the position — he is a CA in EV, third year, used to borrowing the equipment and coordinating with groups; Can agree to answering emails within 24 hours; Some initial clean-up is necessary; Looking to replace worn materials; Confirmed unanimously (another good start!)
Lake House Dinner
October 16, 5:30PM–Dinner with the administrators; At Greg Boardman’s house; Chris Griffith will be in attendance; Ira Friedman attended last year; If people have specific conversation requests, let Trevor know
Wendy updated that emails went out to departments advertising wellness.stanford.edu
; it’s a website that collects resources about mental health and student wellness; CAs have been distributing reusable shopping bags to advertise the service. Additionally, there are a bunch of healthcare related committees with a few grad students sitting on them. It would be great to have more communication with the GSC; Next week Trevor will present a plan about NomCom that might address this.
Meeting with Nanci Howe to discuss Stanford’s relationship with VSOs. If you have ideas about concerts and planning them come talk to Petr.