Polish student assoc
-Polish mixer Oct 15, changed date from Oct 24, new students are coming from Poland and they want to get to know everyone there. Next event is also Independence Day on Nov 11, want members of Polish Assoc to be there. Recommendation is for $185, which is $120 food, $50 alcohol, $15 event services. Right now neither event is on the calendar, they need to put it on the calendar, with short descriptions and hashtags. Voting on $185, passes unanimously.
Turkish student Assoc
-Welcome event for new students, Oct 12, Tresidder Patio, mostly free food and drinks. expecting 60 grad students. Recommendation is for $850, which is $820 food, $30 event services. Voting on $850, passes unanimously with one abstention.
French Student Assoc
-Make your own quiche event this Sunday with Rains, already did a similar event in spring with crepes, will provide ingredients, bake in oven, play bocce ball during the baking. 10 people from FSA, 10 ppl coming from Rains. This Sunday at 12. Recommendation is $100 for food. They bring up an issue, says that small events decrease their average attendance for events, is there a way to work out attendance? Sam says that his understanding of average attendance events is to stop groups from throwing small events over and over again. Chairs say that FC has discretion. Wendy says that if they have lottery system that’s more fair, but they should still have to reserve 20% of the spots. FSA says that the 10 ppl from their side is not only FSA students. Lottery is open to all ppl. Voting on $100, passes unanimously.
Shaking Foundations Conference
-Is a public interest conference that is put on by Stanford Law Students every year. This is the 15th year running, it is completely open to anyone who wants to register, have events geared toward progressive issues and intersections with law. Michelle Alexander is keynote speaker, expect to draw over 300 ppl, probably going to be biggest conference yet. asking for full $6000, $3500 for food funding for hors d’oeuvres, though soft cap is only $3100. Other $2500 is for speaker travel, which is supposed to cost $4700. Recommendation is for $3100 food, $2500 honoraria, though Sam would recommend the extra $400 for food because it’s more convenient. Ashveer asks about other funding partners. They say this $6000 only covers less than a third of the conference. Major Stanford funders are Stanford Law School Conference fund ($5000), Stanford Law Center for Public Interest ($3000). Rest through ticket sales, student groups, this year also receiving money from African American studies department who is putting $1000 honorarium for Michelle Alexander. Ticket costs are $8 through Oct. 1, now it’s $12, at end is $15. James says Michelle is like the Bruce Springsteen of Law. They are using PayPal for ticketing. Voting on $5600 that is recommended, passes unanimously. Voting on $400 extra for event services, passes unanimously with one opposed and one abstention.
-Stanford India Assoc having it next Sat. Typically have close to 600 ppl, which is roughly 500 grads and 100 UGs. Diwali is the most popular Indian festival, this is to celebrate it. 3 parts: prayer/worship, event/performances, music/dance. Requested for $5000 from Hindu Student ASsoc, $1000 from Stanford India Assoc, $2000 from Bhakti Yoga Club. Last year they got a special grant from Bechtel, this year they have not gotten back to them about it, so not sure if they will get money from Bechtel. Have partnered with UG Indian Students Assoc, they are contributing $400. ASHA is contributing another $400. Center for South Asia is giving another $400. Asked the UGS for $3500 as well, will know soon. Total request between the groups is $8500, which is $1000 more than they recommended last year. Recommended amount is for $8500, which is $2000 for Bhakti Yoga, $1500 for SIA, $5000 for Hindu Students Assoc. GSC banner will be there and logo needs to be present. This event is a public event, people are welcome to go. Voting on $8500 as the recommendation states, passes unanimously with one abstention.
-Hosting a North Indian violin concert on Oct. 24, half grad half UG, requesting honorarium and event services. The event shouldh ave about 200 ppl, some from general public, and 50% grad and 50% UG. Split funding requests halfway, requesting $1000 honorarium from GSC. There are other requests too, but they decided to delay it until next week. They should go to the funding meeting on Monday.
CalTrain Go Passes
-Had 2 events today, Gabby and Adam both helped at the event. Gabby said it went really well, she signed up 5 ppl on her computer, a lot of ppl have said they want to get it next quarter, she hopes more people will get it this quarter. Adam says most people who want to get it already know about the program, a lot of people came by to say how great the program has been. adam has also been talking to P&TS to put up ads on the Marguerites for free. Trevor says they are also advertising on Facebook. At half of our goal currently, Trevor says, which is about 25% of grad students. Wendy asks, when people are waiting for the end of the year, do they know that it’s cheaper? Sam says yes, apparently people just don’t want to pay for December because they are not around.
UGS Pay – UGS-2014-3
Last year’s 14th UGS, some ppl got paid from this year’s 15th Senate. They were advised to roll that money back into the Endowment and to create a new allocation called “Last year’s Senate”. Voting, passes unanimously with 1 abstention and 1 opposed.
Kerry and BBQ
Finished! Putting in power right now. Could cook for 150 for no problem. Should put a copper brush there, maybe also gauntlet gloves for lifting the lid off if it’s hot.
SAT Tutoring Bill
For past 4 years Olivia has been involved with SAT tutoring program for high school students with Stanford Biosciences Assoc. Once a week they go and work on SAT tutoring and also mentor them. In prev years typically the Boys and Girls clubs have had vans to bring students on campus to get tutored. Last year they stopped for vans, so this year they are trying to see if there’s transportation money available to bus people over to Menlo Park once a week. Program will be 25 weeks long, they will need 2 vans per time, so needs about $1300. Also hoping to get funding for $100 total test prep books (10 additional books). Wendy asks, their group is not a VSO, it’s not under SBSA, what is its official status? Olivia says it didn’t use to be very official because B&G Club used to bring people here. Wendy also says if they become a student group, there’s a funding guideline about funding transportation. Wendy wants to make sure that the reimbursement for receipts is not an additional responsibility on Sam. Saying the bill is on previous notice for this week.
Constitutional Council Position
Anyone interested in this position, Bryce asks? Sebas volunteers to do it.
Advocacy or Project Updates
-Wendy says that mental health and well being advisory board met today. Online wellness resource is the most important thing. Observed that a lot o discussion on how to do outreach to student is very specific to UGs, she made some suggestions on how to outreach to grad students. Options they said were like emailing departments, CAs, etc. Bethany asks if advisors are trained to pick up on these kinds of things. During meeting today they talked about cases where faculty was concerned about students, but those were all UG students.
-Sebas updates on welcome event. There were 2500 students who showed up. In the past, last year 1100 came, previous year 700 came. Didn’t run out of food or beer, had issues with pictures. They got fined for cleanup $450. First incident is that Victoria left 2 days before the event, and she had signed up the pictures and cleanup service, but she never followed up. The cleanup crew had been double booked so Sebas had to renegotiate with both cleanup crew, photographer, and popcorn about their fees. Cleanup left before party was cleaned up completely. No one was injured overall. It was hard to keep people out of the volunteers area. 950 liters of beer were served (22 kegs, with 3 left at the end). Got pizza for volunteers, didn’t finish it all though. “Rehab” party the next day is a good idea for next year maybe. DJ says that location is perfect for foam party.
-Sexual Harassment taskforce, Bryce is on it. They want a townhall on the 20th. It will probably be 2 hrs near dinnertime. Thinking here in Havana room. There was a petition related to the nonrepresentation of a female grad students on the task force, given this letter was circulating and signed by 400 grad students, Bryce believes that grad townhall might pull more ppl than undergrads.