GSC Meeting Minutes – November 5, 2014
1. Approval of last week’s meeting minutes and attendance (October 29)
2. Seed funding for new student group – Ruby L.
Ruby inquired about how to apply for funding for the new student group for graduate students in different physics-focused programs. It was recommended that the best thing to do would be to follow the standard grad student group event funding procedure and to use expected figures when being asked about past figures. It was also recommended that she speak to Sam and to the funding committee if anything is confusing.
3. VSO Requests and Funding Committee Recommendations
a) Stanford UAV Club (SUAVE) – $200 ($200)
Inviting the CEO of aerial imaging company Skycatch to speak to an expected audience of 100 students, 65 of which are expected to be graduate students. The event is to take place nextTuesday, November 11. The club is requesting $200 and the funding committee recommends $200.
Vote: Passed unanimously
b) Stanford Polish Student Association $240 ($240)
Organizing a barbecue for Polish Independence Day on November 11. The barbecue has an expected attendance of 40-45 people. The association is requesting $240 and the funding committee recommends this amount.
Vote: Passed unanimously
c)Stanford Wine Society $560 ($560)
The society is holding a joint event with the Stanford French Student Association on Thursday, November 13. It will be a dinner at which half of the wines will be from France, and the other from California/other parts of the US. In order to ensure that other people besides the society’s members come to the event, the society will implement a lottery system and save 20% of the spots for non-members. The society is requesting $560 and the funding committee recommends this amount.
Vote: Passed unanimously
d)Biomedical Engineering Society $3150 ($3150)
The society is inviting different people from the biomedical engineering field to present their work. There will be games and different activities at the event. Most of the cost will go towards the venue rental. The society requests $3150 and the funding committee recommends $3150. The GSC has a banner that the group can display at the event.
Vote: Passed unanimously
4.Caltrain GoPass Planning Update – Trevor M.
We have stopped advertising for this quarter and we will start selling GoPasses again December.
5.Bills Joint with Undergraduate Senate – Victoria K.
a) Appointing Nominations Commission (NomComs)
The university has over 40 different committees that students are nominated to. This includes everything from sitting on the Board of Trustees to academic and research committees. Interviews were conducted over the weekend in order to get through the appointment process for the different NomComs. Rules were suspended in the Senate in order to get through the appointment process faster; it would be best if all new members could be registered and ready to go while the previous members are still in office and can train the incoming members.
Objections to suspending the rules and voting on this today: none
Vote: Motion to suspend the rules passes unanimously
Vote: Nom Com ASSU 2014-5 Bill: Passes unanimously
Vote: Appointment for committee nominee: Bill 2014-6 – Student Initiated Courses Committee: Passes unanimously
Rules are reinstated.
b) Bill to define what an ‘order’ is
This bill would specify a definition of an ‘order’.
c) Spring Voting Ballot Bill
This bill would add a page after students press the ‘submit’ button on the spring voting ballot. As always, students would still have a 24 hour window to view and modify their votes. The added page would show the fee information for everything students vote in favor of. This would be another safeguard so students know what they voted on and which groups they support for special fees. Do we want this to be extended to the graduate ballot as well? Bryce says that it would be good for graduate students as well.
d) Alternate Review Process Bill
While there is already a Sexual Assault Task Force under the leadership of the Provost, this resolution proposes changes that could be made in the interim period until the taskforces implements its actions.
Summary of the bill: (1) Support the ASSU Task Force recommendations (detailed in a 20 page document) (2) Give reviews and information from final outcomes as far as sanctioning; at the moment reviews don’t get feedback on what those sanctions might be. Also could have a survey (right now there are no formalized ways to get feedback so the OCS can weigh it). (3) Change the language of the e-mail witnesses receive. It can be made a less intimidating and more welcoming. (4) Provide the option of video recording the statement if witnesses prefer to do so. (5) Put an educational pamphlet online that answers common questions around issues of consent.
It was asked what the GSC vote on this bill would represent and it was answered that it is a form of showing support.
It was asked if having a video recording might infringe on issues of confidentiality, to which it was answered that just like all other materials of the process, it is confidential. Its video recording form does not make it any different from all of the other materials.
It was asked that if the bill is approved by both parties, when would something like changing the language for when a witness is called upon come into place? Victoria answered that she is meeting with the Board on November 20, so the suggestions could be applied to the next case. It was also stated that the actions to come out of the Provost’s task force might overlap with some parts of this bill, which might render some parts of it moot.
It was also recommended that the bill be split up into its component parts as one would have to completely agree with the whole document in order to vote in its favor. The bill is very detailed for people who don’t know a lot about the process and it might be better if, for example, one could vote on each of its five main parts separately.
5. Advocacy and Projects Updates
a) Bicycle parking for the Caltrain – Bryce A.
Bryce and Trevor met with Parking and Transportation services and found out that there is a bike station at the Caltrain that is run by Palo Alto Bicycles. It is essentially like a locker; you pay $20 upfront and every time you use it, it is a $1 charge. They are looking into buying an x amount of memberships for students. It would be very useful as on the weekend there is no Marguerite shuttle service and the Caltrain station is at a significant distance from campus. Trevor and Bryce are looking into putting together a pilot program to make it free for students to use this type of locker system. It is a room that you need a code to get into, and then you lock your bike in there, so there is a double level of security. It could be something similar to Zipcar, where it can be an app on your phone – you would receive a code via email, punch it in to gain access to the room, and get billed later. This system is a preliminary idea and the details are still being worked out.
b) Thanksgiving Dinner update
Earlier today, the Provost confirmed via email that his office will provide the $53 000 in funding that is needed to cover the catering costs of Thanksgiving dinner.
Gabby to co-ordinate with Sam in order to get a check for CoHo, the caterer, as this is needed ASAP.
The dinner will take place at the Graduate Student Center on November 27th.
We anticipate a significant attendance rate and we do not want to run out of food, so we based our catering order for an estimated 1800 people, just to be safe.
Bryce suggesting increasing the number of time seatings to five (up from the traditional four) as it was crowded in the tents last year and a fifth dinner time might help to reduce congestion. Gabby to follow up with CoHo about this possibility.