1. Update on the GSC Funding Finances
Full year = $246, 289.44 $82, 096.48/quarter
Autumn: spent $85, 746.66 ($3,650.18 over quarterly budget)
Winter (so far): spent $37, 462.70 ($44, 633.78 left in quarterly budget)
Tonight voting on $14, 575
Sam: Increase in the large (5 000 – 6000) last year we had 3 or 4 in the fiscal year, this year already had double the
amount, so there is a large expenditure in this. If we approve all of the funding that is recommended tonight, we’d have
about $25-27 000 left. Some large events have not applied yet (going by last year’s records); last year $ 24 000 and that
doesn’t include 20+ smaller events, so we need to start thinking about how to manage this as we don’t want to run out of
money. We don’t want to overspend. We can have hard caps for individual events and/or slightly decreasing the soft cap.
We can also think about altering the funding rules.
No groups are doing anything wrong; we are just having additional requests that are greater than last year. The events
have the number of students, etc. and meet all the guidelines.
Mere fact that more groups are applying for more funding is a positive thing, but the requests are rising rapidly and our
funds aren’t, so we need to plan a response.
What controls the activity fee level for VSOs? The GSC sets it when we set the budget.
Sam recommends first changing the soft cap to $25/person from $30/person. We can also think about caps per single
event. Also should think about restructuring joint events. Temporarily Sam also recommends $4500 cap for individual
events. For right now we would have to agree to vote in that manner.
For next year and more long-term, we can raise the activity fee. For this year, we could allocate discretionary
programming funding. We could also get money from our reserves ($355 000); could be a good idea for this year, but that
is not a good long-term solution. We should not take money out of the buffer fund for this as the philosophy of the buffer
fund is that it is meant for long-term projects.
Could some of the pressure be from the undergrad funding situation this year? In some cases this is likely.
Sam recommends $4500 – 5000 cap for the rest of the year, we could e-mails VSOs to let them know. For the events
where we know there’s only going to be one event for year and just in general, lowering the soft cap to $25 (from $35)
would be a good idea.
Sam to create a task force to further look into this.
2. SUAVE $700 ($700)
Tuesday Feb 3 – Syria Airlift Project. Former US military member is leading the project to find starvation and organize
medical help, etc. They’ll be talking about their work and their plans and thoughts on civilian UAVs in the future.
Expecting 60 – 80 grad students, will probably reach beyond the School of Engineering. Requesting $300 for food and
$100 for event services.
Tuesday Feb 10 – Hosting a speaker in the UAV community, there is a big following. Hoping to bring in people outside
of the UAV engineering realm, also expecting about 60 – 80 grad students. Requesting $300 for food.
SUAVE to fix location details on the GSC Calendar.
PASSES UNANIMOUSLY ($700)
3. GradQ $255 ($255)
Having the first mixer of the quarter – Friday, January 6th. Escondido 1 patio, expecting about 60 people.
PASSES UNANIMOUSLY ($255)
4. Peruvian Student Association at Stanford $1120 ($1120)
First event of the year – social at Bechtel International Centre, Peruvian-style BBQ, music, etc. Saturday,
February 7th from 12 – 5 pm. Expecting about 120 attendees. (Requesting $650 for food, $410 for alcohol, $60 for
PASSES UNANIMOUSLY ($1120)
5. Stanford Wine Society $650 ($650)
Joint event with the Italian society on February 12th in the EV Village Centre. Italian wines and Italian foods.
Expecting about 100 graduate students. Requesting $650 for alcohol.
PASSES UNANIMOUSLY ($650)
6. Stanford Native American Grad Students $2250 ($2250)
Second annual Native American Law conference on Saturday, February 7. Panelists are both law practitioners,
college professors, people working in the field. Requesting $1000 for panelist travel funds, $250 for event
services and $900 for food. Will have 9-10 speakers.
PASSES UNANIMOUSLY ($2250)
7. Stanford Africa Business Forum $3600 ($3600)
Annual forum on Saturday, April 11 that is a conference for people interested in business in Africa. Annual event
since 2007, expecting about 200 people. Budget of about $30 000, getting funding from the GSB, corporations
and will also apply for some funding from the ASSU.
To add more details to the event on the GSC Calendar.
PASSES UNANIMOUSLY ($3600)
8. Black Law Students Association $6000 ($6000)
Second annual event – gala for Black History Month. Will have a guest speaker, a three-course meal and formal
attire. Expecting about 200 graduate students to attend. Getting $5 000 from the law school, $11 000 from firms,
still waiting to hear back from some other potential funding sources.
PASSES ($6000) WITH A VOTE OF 6 in favour, 1 opposed and 1 absention.
Caltrain GoPass Planning Update
First event to happen next week and Trevor will send an e-mail about it tonight. We are about halfway to our goal. Can we
contact someone on some data about where the people who buy the passes live? We have their zipcodes. Bryce can use
the data to make a case for the School of Earth Sciences buying the passes for their students.
Valentine’s Day Party
Scheduled for Friday, Feb 13 in Hacienda Commons. Grad-wide party hosted by the EV CAs. Requesting $2500 from the
GSC. Costs for running the event have gone up this year. To get into contact with the equipment master about some
equipment. Working with the Office of Sustainability for a green program and looking for some GSC assistance with this.
Have beer and wine, a photo booth. Looking into doing a face painting, caricatures, etc.
To write a bill for the funding and this week can count as previous notice.
Bill to Establish New Policies for the Use of the Buffer Fund
Advocacy and Projects Updates