1. Minutes from last week: APPROVED UNANIMOUSLY
2. Attendance (Trevor) – 9 voting members are present
Spicmacay $1351.54 ($1351.54)
Indian classical music organization
March 12th South Indian classical violin concert
Costs: honorariums, event services, hall rental
Half of the honorarium amount to be approved by the ASSU
Requesting $1351.54 towards the rest of the honorariums; funding committee
Stanford Polymer Collective $765 ($765)
An organization that brings together people across campus who do polymer
Funding for a poster research event on April 17th
Money is being requested for event set-up and food for presenters and snacks for
Committee recommends $765
Asha for Education $5600 ($5600)
Two-day event with 10 000 people in attendance; 4500 of them are expected to be
Most of funding is to go towards security costs
The event will raise money for underprivileged populations in India
Committee recommends $5600 for event services
GradQ $165 ($165)
Queer women’s mixer that is to take place next Thursday
Funding committee recommends $75 for food, $75 for alcohol, $15 for event
Expecting around 40 students
Stanford Association for International Development $2250 ($2250)
Annual conference on forced migration on April 12th with attendees from the entire
Funding is requested for the flight costs of the speakers
recommends this amount.
people who attend
students; tickets are sold for the event with special student prices
GSC asks that you please add the event to the GSC event calendar as soon as
Graduate Students of Applied Physics and Physics $2568 ($2568)
Women in Physics lunch – a continuation of past events that the group has
Happy hour party to be run with graduate students in Electrical Engineering
$1555 for food, $625 for alcohol, $388 for event services
Please spell out all acronyms on the event calendar
Stanford Anscombe Society $1200 ($1200)
The group is planning a conference on April 11th; it has been added to the GSC
The conference theme is ‘The Legacy of the Sexual Revolution’ – how the sexual
Expecting 200 registrants, about 40 of them are expected to be graduate students
5 speakers plus a moderator
Recommendation is for $1200
It was requested that the group please add the conference name in the description
It was brought up that last year some students who attended the conference felt
revolution has affected society
Moderator: will be the same as last year, and other planned speakers are Jennifer
The group was asked if they were receiving ASSU support, to which the response
It was asked what the total cost of the event will be. The group answered that the
It was asked where the conference will be? The group answered that they are
It was brought up that last year there was some issues with the content of the
of the event on the GSC Calendar
discriminated against and suggested that the group allow for a week so individuals
can review the list of guest speakers and see their published works.
Bryson (a local public policy analyst), Jennifer Wall, Christopher Tolson (U of
South Carolina professor who will be speaking on personal and practical ethics),
William Hobart (a consulting professor and Stanford alumni who will talk on how
he saw the sexual revolution at Stanford), and BYU professor Jason Carroll who
will talk about young couples making their own families, how it might be a good
thing, how it might be a bad thing.
was that they have a meeting with the ASSU tomorrow.
conference budget is a little more $10 000, and they want to raise up to $12 000 to
keep it in a safe zone so they don’t have a shortage of money. Room cost will be
$1 000. Equipment cost should be $1000, speakers honoraria will be $100/each.
Food is a big chunk of the budget. The conference will be a ticketed event with a
special rate for students.
looking at the McKenzie Room in Huang Engineering Center. If worse comes to
worse, the group plans to use Tresidder Oak Room with a reduced capacity (the
space can seat 140 in classroom style).
speakers, and requested again that the vote be delayed by one week. It mentioned
that some preliminary research on the members revealed some material on the
issue or surrogacy that a member identified as potentially offensive to queer
It was mentioned that despite some discussion last year, the GSC is happy that the
group feels comfortable to come and ask for funding from the GSC, but there is
no downside to waiting one week.
It was asked if the society can comment on the influence of outside funding on the
event. It was answered that the bulk of the funding last year came from an
individual donor who funded most of the conference and the students planned the
conference themselves. It was added that ‘outside funding has no say’.
It was brought up that if a significant number of people look up the speakers and
disagree with their opinions, then that will likely become a reason to censor
because of something that a speaker might have said at some point throughout
their career, and that this would be problematic.
It was brought up that free speech on campus is important, but part of the GSC’s
role on campus is inclusivity. It was added that a vote to delay or even to go
against funding the event isn’t an intention to suppress free speech, but simply
GSC members doing their best to represent their constituents.
Motion on the table to delay the vote by one week.
IN FAVOUR: 4
In light of this vote, the council will vote on the motion today.
The group was asked for their opinion on how last year’s conference went. The
group members said it was a huge success. The group plans to cap tickets for
students this year because last year all tickets were available to everyone. 120 are
tickets to be capped for Stanford students. It was asked how many students were
Stanford students from those who attended last year? The answer was 44: 26
graduate students and 18 undergraduate students. There were also 40 students
from other universities as it is meant for a discussion between schools. It was
asked what other colleges were represented, and the answer was that they were
mostly from California and a few from other places in the United States.
Last year when research on the speakers was done, a lot of controversial articles
came up, but this year there is not a huge outcry visible in a preliminary screening
online. Group emphasized that speakers this year are very different.
The group was asked if they felt that the conference last year was as welcoming
as it could be. The group answered with an invitation for everyone to please view
the videos on the Youtube page. The Group said they found last year’s conference
to be calm and professional. If there is concern from any other community on
campus, the group asks that they get in touch with them in order to have their
There was a statement specifically by GradQ’s vice president who attended last
year’s conference and a request was made to refer to the e-mails that were sent
out to the GSC mailing list.
It was brought up that it might not be fair to compare the event to last year’s
event, we need to judge the events individually.
IN FAVOUR OF FUNDING THE EVENT ($1200, recommendation of the
Funding Committee): 5
The group was asked to update the calendar with the location and event name.
4. Projects team
It now has 6 people. The group is to meet over the next few days and they are
excited to start work soon! If people still want to join the projects and missed the
deadline, please e-mail Trevor as they can still join!
5. Tax sessions
James sent out a bill to the list-serv 7 days ago about organizing tax sessions for
Each year the GSC hosts tax sessions for grad students to help students with how
to file their taxes. There are two workshops for international students on March 6
in the Havana Room, and there will be another one later for domestic students.
The bill proposes that the GSC fund part of these.
$1000 is to go from general discretion funds directly to the I-Center to go
towards event logistics.
$600 is go to towards videotaping the lecture, as once it is recorded, it can be
played 6 or 7 times after the session at the Bechtel Center for international
students who miss a session and want to view it later.
$400 is to pay for the domestic tax expert to come in and for the volunteers who
arrange the domestic tax information day.
The total amount is therefore $2000.
6. Advocacy and Project Updates
There are none at this time.
Meeting adjourned at 6:54pm.