Stanford India Assoc
-2 events. 1st event is May 1, Bollywood party in Willis Lounge, will be booze and food and Bollywood music. Requesting $600 beer $700 food $200 event services ($90 lights and $110 on programming). Expecting 130-150 people. 2nd event is May 3, annual elections, requesting $350 food, expect 60-80 people. Total recommendation is $200 event services, $1050 food, $600 alcohol. Voting, passes unanimously.
2 events. Tasting on May 1 at EV village center. Capping it at 40 people, requesting $320 alcohol and $20 for programming. Event #2 is brewery tour on May 16. Pick up and drop off on campus. Requesting $15 per person for lunch which is $450 together. Asking for $943 for tour bus and driver. Will go over soft cap. Recommending a total $450 food, $320 alcohol, $510 event services. Sebastian asks about trip head count. Non members are going to have 20% or more of the spots. Voting on recommended amount first. Voting on recommended amount, passes unanimously. Second vote is for the additional $413 over the soft cap. Voting for second amount, 6 in favor, 1 opposed, 3 abstention. Passes.
Scandinavians at Stanford
-Event for Scandinavian holiday on May 2, at Willis Lounge. Have a BBQ, snacks, food, alcohol, Scandinavian sports. Request $700 total. They have a FB event and there are already lots of people signed up. Recommendation is $131 event services, $310 food, $265 alcohol, total $706. Maria asks about the game purchasing. It should be available for anyone to play. The event is not on the calendar yet. Bryce says put it on there before they leave. Voting on recommended amount, passes unanimously.
Russian Student Assoc
-Celebration of Victory Day in Russia. May 9 at EV South BBQ area, will be a BBQ event with music. Expecting 90 ppl, asking for $200 alcohol $300 food and $25 event services. Recommendation is for $525 total. Voting, passes unanimously.
Stanford Astronomical Society
-This Sat, stargazing party. Rep talks about various things you can see in the sky currently. Expect attendance about 200-250 ppl, most grad students. Recommendation is $200 food. Voting, passes unanimously.
Adrienne Retreat Update
-Outgoing members will have a retreat. Adrienne says needs internal retreat coordinator next year. Will be at Russian River. Will have various water sports. RSVP list is currently Ateeq+1, Pau+1, Bryce, Trevor, Sebas+1, Adrienne+1, Durgesh, Maria+1, Sam. Rental agency says we’re right at the people limit. Bring normal beach stuff. Checkin is 3pm Friday, checkout Sunday 11am. Transportation should be coordinated between people themselves.
Constitutional Council Case involving ASSU
Stanford Review vs. Student of Colors Coalition
-During elections there were endorsements and SCC didn’t disclose everything they used so they are filing a freedom of information request to get the info.
Introduce new ASSU Execs + Bill to Fund UGS Recording Studio Bill
Jonathan Lancaster Finley. Junior UG majoring in political science. Brandon Hill (vice exec) is not here. Presidents of the ASSU as a whole (grads + UGs). Will be working with GSC/UGS on issues. JLF has been on UGS for the past 2 years, have worked with GSC before. Let them know if we need them for anything. Will be introducing a bill on spending UG buffer fund on building a recording studio for UG Acapella groups. Sebastian asks why not use the recording studio in CRMA? They have been having difficulties getting reservations there. Frederik Groce is here, financial manager of the ASSU, CEO of Stanford Student Enterprises. Sam asks if all UGs will be able to use the recording studio. Bryce explains the equipment rental programs. Next week we will be voting on the budget for next year. Jieyang says many of the undergrad dorms already have pretty good recording equipment. They say the current sound boards are not very good rooms, this is to create a new sound booth. They reached out to CRMA and various student groups to make sure this is not redundant. ___ asks if graduate students can also use the recording studio the ASSU sets up. JLF says probably that’s fine. Terence asks who does upkeep? JLF says UGS equipment master. Location still unknown.
Club Sports + Speakers Bureau didn’t get funding
These groups didn’t have enough graduate students voted to approve them. They got 14.5% and needed 15%. SB will probably come to GSC to ask for funding from our reserves. SB has reserves of about $90k, in situations where speakers back out because of illnesses etc. They will need roughly like $100k to scrap together in order to operate next year. Club Sports gets money from joint fees, endowments, athletics dept, etc. Currently SSE doesn’t know what to do, but there is a working team trying to figure out how we can fund them for the next year. Since Club Sports didn’t get a majority “yay” vote from the graduate students, they are trying to figure out what grad participation will look like in club sports next year. Sebas says last year we voted on a bill for groups who have extra reserve money in their accounts to give back their money, how does that affect the Speakers Bureau?
Webmaster (Xi) Update
Xi is leaving. He has nominated someone, who is a 5th year PhD student, here for the webmaster position. He enjoys web programming, has made several personal websites. He wants to turn his knowledge to help GSC. Xi says, website is interface between Stanford student gvt and student body. One thing is equipment management system. GSC calendar is also on the website. Can query minutes too, has attendance records, pictures, agenda request form, bills, funding guidelines,etc.
Board of Judicial Affairs Open Forum
Board that includes faculty, staff, grads, and UGs. Advise the Office of Community Standards, which hears cases that come from violations of Honor Code or Fundamental Standards at Stanford. Members nominated by NomCom, also includes administrators. Planning to host second annual open forum on May 12, 5:30-6:30pm location TBD (maybe at Bechtel or somewhere in Law School). Want to have us as a cosponsor. Theme is “Honor Code in the 21st Century” to examine how the honor code relates to the future and technology with changes in the classroom. Want support for this event with advertising to students/faculty, and have a GSC member come to a 1 time planning meeting with them, to plan the agenda for the meeting and the content. Imagine it to be a panel event. Voting on GSC endorsement of this event, passes unanimously.
Advocacy and Projects Updates
-Trevor: has been emailing R&DE, will have TV installed downstairs at Rays to have the GSC calendar and GSC website.
-Sebas+Maria: Social chairs for the GSC. Prepping for grad formal right now, which is on May 30. Negotiating with catering services right now (“outrageous comes to mind”), want to make it a nice evening for everybody. Original quote from Bon Appetit was $97k!!!!!!!!
-Wendy: Diversity Week happening this week. 2 more events, tomorrow and Friday. Overall events have been good, but turnout has been smaller than expected. Sitting down with Anika Green afterward to strategy plan. She is also stepping down from healthcare advocacy rep. She’s been working with mental health, specifically for international students. She has also been looking at health insurance.
Transitioning from Old to New GSC