Stanford Polish Student Assoc
-Doing a Nov 11 grill, location is still TBA, but probably one of the outside areas, maybe around Schwab. On the GSC calendar. Requested around $160 food. Recommendation: $160 food and $80 alcohol and $15 event services for the BBQ. They were also requesting a volleyball. Recommendation for BBQ is $255 total. Voting on $255 for the BBQ, passes unanimously. They have a volleyball session every week at the Escondido courts. Terence says that there is a volleyball in the GSC office. We agree to just give them the volleyball that the GSC owns.
-Series of teaching events at a middle school in East Palo Alto. Volunteers go and work with the students there. Other part is a new venture they are piloting, which is working with high school students on a year long projects in San Jose. Requested $1444 food, which is food for volunteers, $4015 for event services, $444 travel funds, $100 gas. Recommendation is $4015 event services, $1444 food, and travel and gas are not funded according to guidelines, though we typically fund these organizations that do community work. Their volunteers are generally in the biosciences, but they do publicize the events grad-wide. They said they have sent email blasts to biosciences students, but not students from other departments. The frequency of the events are dependent on the teachers, but it is several times per quarter. Event services are paying for this new project at this new school, which is developing research projects, this fund is for buying the supplies that will help them with their research projects. Isa says maybe they can also put the link to a FB page in grad announce. Should also ask Science bus for this. Voting, passes $5999 unanimously.
American Society of Civil Engineers
-Kickoff event next week, have been around for a year but have not been advertised well yet. Event is next Thursday at 6pm. Recommendation is $300 food, $20 event services. Their membership is around 40 ppl. Voting, passes unanimously.
Stanford Biosciences Student Assoc
-3 events from past year. Fall welcome back BBQ, this year happening on Oct 30, GSC-wide, on the calendar. Held on medical campus. Second event is holiday party, 2nd week of December, something low-key, networking between different departments. In the spring there is another BBQ, also grad-wide again. Recommendation: total $3100 food across all events, $1850 alcohol, $850 event services, total $6000. They have met their hard cap. Isa asks if they do other events other than big parties. They say yes, but it’s not GSC-funded. Their membership is around 700-800 students. Include all PhD’s at the medical school and biosciences programs here. Now there is honorary inclusion for bioengineers. Voting, passes unanimously.
Welcome BBQ, expected attendance of 60-70 ppl, 95% of them would be grad students. Would be cooking traditional Greek food. They are also going to elect the new board for the new year. Recommendation is $400 food, $75 alcohol, $20 event services. Isa says on the calendar it doesn’t really say what the association is, currently it is an acronym, maybe they can spell it out and provide more details. They have not yet decided where it’s going to be held. Isa wants the location put on the calendar ASAP. Voting, passes unanimously.
Peruvian Student Assoc
Collaborating with undergrads on a talent event showing the different countries in South America. They are presenting something from Peru. They contacted a group from Peru to come dance, asking for $200 honoraria. Other group is covering the food. Recommendation is $200 honoraria. Now Herbert doesn’t have to dance anymore. Voting, passes unanimously.
Armenian Student Assoc
-Requesting funding for 3 welcome dinners. Reaching out to old members and welcoming new people. Cultural night at the end of the year, welcome dinner in winter, and welcome dinner in spring. Welcome event, last year they had food, invited a Middle Eastern music group to come play, followed by Armenian dance performance and lessons, and different booths from different members showing what they are involved with in Armenia. Recommendation is $500 food for first event, and $300 food x 2 for next 2 events, for total of $1100. They are at the soft cap now, so they cannot get more money than this. Isa asks if they can rename some of their events to not being “welcome party”. Voting, passes unanimously.
Rains Halloween Funding
Sabrina is here, CA for Rains. Requesting money for Halloween party. Expecting around 2500 students this year. Parties usually cost around $5000, they tap into Rains reserves, but can’t fund the entirety of the party. Most of the funding will go toward alcohol, around 12 kegs of beer, 4-5 kegs of cider. Isa says maybe they should incorporate a costume contest to “take it over the edge”. They think it will be too chaotic. Sam wants them to hang up the GSC banner at the event, they said sure. Terence also says GSC has plastic bins. Number requested on the bill is $3000. Suspending the rules, Gabe is first, Terence is second. Voting on the bill for the Halloween party, passes unanimously. Reinstate the rules.
-Sam said he got an email to be the GSC rep on the Legal Counseling board of directors. They are worried about inability to get funding through elections. Speaker Bureau also talked to Gabe, they revamped their website and is active in communication with Gabe. For these types of services, Isa says that there should be a GSC rep on the SB or LCO boards. Trevor says this is linked to a bigger issue regarding outreach for elections. Isa says there are flyers around, Trevor says people will know it by word-of-mouth. Maybe Gabby says we can have a “resources” tab on the website. Qian says maybe we can put it on Facebook too.
-Diversity advocacy committee: they are recruiting members to help plan DAC events, if we know anyone who wants to get involved, let them know.
-Presidential search committee: they will have an open forum, Rujia and Gabe are facilitating this open forum. Actual forum is on Oct. 27, 6-7pm downstairs in Havana room.
-Advocacy issues: They talked about the sexual assault / campus climate report issue with John Lancaster-Finley. Some options for exploring if we should respond, or if university were fudging the numbers. Gabby says we should respond. Gabe says that JLF suggested that ASSU should hire an investigator to go through the data. The data is publicly available, can be downloaded as a PDF. Isa says, in the letter that President Hennessy sent out, ther percentage was low because it took into account men, women, and genderqueer, it was low because the statistics in men are really low. The thing is that they did that for the official announcement, but the actual PDF report breaks down everything. Apparently their definition of sexual assault is only based on unconscious people. Terence said Elizabeth Woodson sent a letter to the editor on the Daily in October explaining what the numbers mean. Isa says the big issue is that they are only publishing a small set of the data that fits Stanford’s definition of sexual assault, and none of the other stuff.
-Mental health advocacy. Gabe thinks we should help spread knowledge of the resources that are available at Vaden and CAPS to help with mental health. Also CAPS does not have enough funding, they should expand it somehow. Terence says the issue should be how we can ensure that the current resources are working. Gabe says CAPS should make it clear what their policies were, such as how many sessions you could do before being referred out of CAPS. Trevor suggests that we get the head of CAPS to come to a GSC meeting. Wellness.stanford.edu was created to ensure that students can find out where to go for different problems. Consolidated different services onto one website.
Debrief of the PhD Movie event
First had the talk with Jorge Cham, had around 250 ppl for the talk, and over 300 ppl for the movie. He signed a book for Gabby, signed the famous people wall at CEMEX. Event was good.
Tabling until next week.