We are closing the session to discuss and vote on interim SSE CEO. Terence motions to enter closed session, Gabe seconds. Vote passes unanimously. Meeting is closed. The GSC confirms the nominee for interim CEO of the SSE and ASSU Financial Manager, vote passes unanimously with 2 abstentions.
Pakistanis at Stanford:
-On Monday they requested $500 for farewell banquet. There was an issue about the recommendation because they had gone over their soft cap for the year. One issue they’ve had with their funding this year is that a lot of the events that they’ve hosted have had above average attendance for events in the past. For Halwa Puri breakfast event, they got 70-80 ppl more than what they budgeted for, and another Kite Festival event this year had great attendance too. With these extra events, that contributed to them going over their soft cap. The other issue was that normally they get a little more money from Bechtel, but they changed some policies this year so some events that would normally get $800-900 from Bechtel would get only $100-200 now because of their changed policies. For their events this year they’ve had broader reach to the community, for this last event is an end of the year banquet, something that the community really looks forward to and loves participating in. He asks if we would be willing to help them out with the $500 for the banquet. This is also a good way for officers to see how events are handled. For next year they will try to anticipate the attendance at events. They are asking for $500 for food and event services. Tianze says that in the funding minutes it only says $500 for food. They clarify that they would like $400 for food and $100 for event services. Tianze says the recommendation is zero because they are over their soft cap. The event is a farewell banquet for graduating students who are part of their Pakistani group, 20-25 people specifically who are very active within the group, and other active members of the community will also be there, and event is also open to other members of the community who have gone to their events. Expected attendance is 60-80 ppl. Yiren asks, do they have plans to hold the kite festival next year on a regular basis? They say definitely, for the new officers this will also be taken into account with the budgeting for next year, also will update their budgeting with the new Bechtel rules. Tianze says that they would need to resubmit on MyGroups for the new amount. Event is this upcoming Monday from 7-10pm. They need to put it on the calendar. For the event services, they need $50 for the Bechtel room reservation fee and $50 for plates and stuff. Bechtel has also agreed to give them $200 in funding as well, they haven’t guaranteed it yet but they say they might be able to do it. Tianze motions to vote on the $400 for food and $90 for event services (which is $50 for room and $40 for programming), Terence seconds. Voting passes animously. They must put the event on the calendar before they leave.
French Stanford Student Assoc:
-Expect 150 ppl for an end of the year event and the viewing of the first game of the European Football championships. They will also have a BBQ at Bechtel, play traditional French ballgame. The event is on June 10, from 12-4. Recommendation is $450 alcohol, $600 food, $50 event services. In total $1100. Voting on recommendation, passes unanimously.
Persian Student Assoc:
-Dinner on June 8 in GCC Havana Room, for breaking the fast. Asking for $1140, part of it is transfer for previous funds. Recommendation is $543.09 transfer from past events, and $600 in new funding, all for food. Expecting 120-160 ppl to attend, it is a non-seated dinner, having catered Persian food. All students can attend, whether Muslim or not. Voting on recommendation, passes unanimously.
- End of quarter BBQ, co-hosting with Women in Aero-Astro and American Institute for AeroAstro. In Lake Lag on Friday, will maybe be flying some drones. Requesting $500 food and $100 event services. They are getting additional funding from AIAA for this. Recommendation is $500 food and $100 event services. Expecting around 80 ppl. Voting on recommendation, passes unanimously.
Jackson says, this ASSU parliamentarian focuses on the entirety of the ASSU association. In charge of keeping track of bylaws, keeping track of changes, and collaborating with parliamentarians with either of the bodies. Can also work to resolve contradictions in the bylaws, which there are lots. In recent memory there hasn’t been one, and this year they want one. James Stephens was chosen to be parliamentarian, was approved by the UGS yesterday. He was a transfer student and at his community he rewrote their constitution there. There is a need to be filled, and he is easy to reach via email. Isa says, the bylaws say that they need to put a call out for the parliamentarian position. Jackson says that they had released the application before, and Jimmy was interested. Nobody else was interested in the role after the publicizing of the role, so they decided on Jimmy. Gabe supports this, and asks if there’s a process in place for the parliamentarian to work with the UGS and the GSC? Jackson says she’s not sure, and it is a big commitment to go to all of the meetings, so he’ll probably just exchange emails back and forth with the UGS and GSC parliamentarians to keep updated. He is surprisingly excited for updating the bylaws, she says. He talked about his interest in resolving inconsistencies and publishing relevant bylaws on the ASSU website so that anyone could just look at it. Isa says, will he be able to come to some GSC meetings at least? Jackson says that his current evening job is a quarter-long research job which he agreed with his research advisor, but they’ve spoken about their needs for his physical presence, it makes sense for him to come to some meetings and he should be comfortable around the GSC and the UGS. Pau asks, is he actually going to change the bylaws to make them cohesive, and then present them to us to be voted on? Jackson says yes, his first job is to compile the differences in the documents, ultimately it’s up to the bodies to approve the changes. He is from California, this is his first year here, he’s finished 2 years at a community college before the transfer, and he’s a political science major, graduating next year. He’s also on the Board of Judicial Affairs. This bill is on previous notice this week. Yiren asks, the first “WHEREAS” says Appendix 10 but it’s actually Article 10, which is changed. Terence motions to suspend the rules of motion, Pau seconds. Voting to suspend the rules, vote passes unanimously with 1 abstention. Now we vote to approve James Stephen as parliamentarian, bill passes unanimously with 1 abstention.
ASSU Constitutional Council Bill
The next bill relates to the Constitutional Council. They are charged with arbitrating any disputes between legislative bodies and other entities on campus. Often it is over funding issues or interpretation of the bylaws. This is a council of 5 students, they manage cases as they come. Jackson says that they received a lot of applications for this, they interviewed a smaller number of people from the applications, found 5 people who they thought were great for the position. 4 are here tonight. The composition is 2 law students, 2 undergrads (rising seniors), 1 co-term. Jackson says they like the diversity in the composition of the group. Introductions from the 4 people who are here. Brian Baran, 1L at the Law School, undergrad from Rice (philosophy and sociology major), was parliamentarian there. He’s had a lot of experiences looking at bylaws, constitutions, and working in more of a deliberative setting with student disciplinary panel. Originally from Michigan. Second candidate is Tara Balakrishnan, currently senior and will be a co-term. Computer Science major, minoring in Econ. Spent a quarter at Stanford in Washington, worked at the World Bank and also saw a lot of governmental work there. Has done work here with CS groups, interested in getting involved with Student Gvt. Ben Chao is the 3rd person, majoring in political science and history, interest comes from how legal issues intersect with his research. Has looked at constitutions in other countries, looked at other countries and their rules of law, he is very used to looking at UN resolutions etc. This experience has been helpful in his research. Jonathan York is here, also 1L in Law School, did UG at Stanford (class of 2013), did consulting for a few years and then came back to the law school. Has been involved with student government here, served on the Board of Trustees as a student, chaired the board of judicial affairs and NomCom while he was here. Has been very engaged in many issues that animate the campus community, he has worked with the GSC and the UGS in the past. David asks about old Constitutional Council cases, Jackson says that it was very hard to find Constitutional Council cases from the past, asks if anyone is interested in helping find the cases. Jonathan remembers the ROTC case, and a few cases. David says that it’s maybe something they can do, to compile a list of the previous cases. Jackson says in the future they can put their opinions on the website. Pau asks, how does it function? Jonathan says, within 10 days of receiving a case, they need to decide on whether or not they would hear it, and then within a week they need to hear the case. But it’s ad-hoc. Isa asks, basically they see cases put by student organizations against either the Senate or the GSC? They say, it’s technically any member of the student body against a body. Jackson says it can also be student against student, or student group vs student group. When she was on the UGS, one senator sued the Senate. Anything that comes up under the constitutional bylaws as opposed to any of the other governance aspect can be ruled on. This bill is on previous notice. Voting on suspending the rules, passes with 1 vote against. David asks what is the rush? Jackson says that they were Constitutionally required to have a council. Because it doesn’t meet regularly, it’s helpful to have a full council because over the summer or fall something could come up. She says the last person, Debnil Sur, is a rising senior in CS and Math. He’s done a lot of work in policy, has worked in government agencies, and has worked in mock trials in high school and college. She says they were really impressed with Debnil. There was no one who felt uncomfortable with him after this interview. They also interviewed him for NomCom, he is a very logical person. Terence says, now they are voting on the bill to appoint the 5 as members of the ASSU constitutional council, 13 in favor with 2 abstentions, it passes.
Kate and co-chair from the NomCom are here. They went through the application process, garnered 300+ applications for 180 positions on campus. They interviewed 200 people, and placed 157, which is 82% of all the positions. Planning to appoint the rest of them come early fall, it was just the process of getting people to submit forms and other things that are required. Some positions did not have any applicants, so they tried to coach people to do it. They put together a 17 page bill which has 157 names on it. Would like this bill approved so they can put these people in contact with their committees. Isa says, she has questions. In the Lands and Buildings committee, there’s someone in engineering but not civil engineering, wondering why that is. Kate says, the candidates in question have the best backgrounds for each of these committees. Gabe says, the people who were involved with the petition that circulated last month slandering the GSC are both on this list. Terence says, on the charge on any committee you are not actually representing undergraduate or graduate community, you are there representing as an individual. Isa says it probably depends on the committee, certain committees might be taking the student as representative of the graduate community. Gabe says these candidates have been vetted and we cannot go through the entire list, just pointing this out. The co-chair of the NomCom says they did ask the candidates whether or not they had an agenda for why they want to serve, and if they did then they ranked them lower. Regarding the people being asked about by the GSC, they were very impressed with them. Terence says there are no constitutional problems for members of the GSC to serve on a committee. Pau motions to suspend the rules, Gabe seconds. Voting to suspend the rules, 10 in favor, 3 abstaining, 1 opposed. Now voting on approving the NomCom nominee bills, 10 in favor and 4 abstaining. Passes.
Budget for FY 2017
Terence made modification to change the diversity advocacy committee funding. This is pretty consistent with past years, though it seems to not be detailed enough for line items. Isa asks about what the co-sponsoring budget was? Terence says, EV family events, GSPB events, and other events that are in partnerships with other organizations on campus. Jennie asks about the “Internal Overhead” line item, and what that means. Isa says this is probably from the accountants at the SSE. Sean asks whether or not this should be a bill or not. Terence says, from a bylaw standpoint this doesn’t need to be a bill. Terence motions to approve the budget, David seconds. All in favor of approving the budget, passes unanimously.
Summer Schedule and Proxy Notifications
Summer dates for GSC meetings: 6/22, 7/6, 7/20, 8/3. They should be light meetings. We can also have larger discussions about the GSC. He’s also proposing that on 9/7 we have a special NGSO planning meeting. This is not an official GSC meeting, just for planning the events for NGSO. NGSO is the week of 9/20. We can do the planning for the NGSO during summer meetings. Terence says, if anyone is not going to be here this summer, let him know so he can figure out proxies. Tianze asks, how often should they hold funding meetings during the summer? Terence says the Monday before the GSC meeting. Kali says last summer they did that, and also put the meetings on the calendar. Gabe says, during the summer they can also do voting via email for anything that’s urgent and necessary.
-Pau says he met with the Legal Counseling office today. It’s working well and students are using the services.
-Isa on healthcare advocacy: there was a meeting Wednesday about mental healthcare initiatives on campus, mostly undergrads doing these initiatives, there is a initiative called Healthy Campus 2020, students had to pair up to submit projects, lots of grad student community representation for that. They are starting in the school of humanities and sociology, they are starting a pilot project to have a point person for anyone who wants to know more about mental health. In the fall quarter they are going to open applications for any cool ideas for any mental health projects on campus that they think would be nice to have on campus. This was CAPS and SAL collaborating on this.
-Gabe says, Diversity Month is still going good with DAC, last event is on Tuesday. Next week he will do a full update with budgets and stuff. The second thing is that we should have a conversation about swag to give out. Last year it was sweaters, it would be great to do that again this year. If anyone has ideas of what they would like, they can suggest it. Maria says, she personally would like something that can come in different male and female editions. So far they have discussed fleece jacket, vest, rain jacket.
-GSC office cleanup is tentatively June 11.
-Gabe mentions the certificates for the GSC positions that are held. It would be nice to have a certificate to give out to people who help out with the GSC.