Turkish Student Assoc:
-$900 for dinner (Iftar) to break the fast. It is next Wednesday and open to the general public, will be on the patio next to Tresidder. It is on the calendar. $800 food $50 event services requested. But it looks like they’ve already gotten their max from the GSC for this year for soft cap, Tianze asks about their average attendance. They say 60-70 people usually, but because they are providing Iftar for other groups too then they expect this event to have more people than usual. This is the first time this event will be funded by the GSC. Last year they didn’t have Iftar event. Tianze says this will be slightly more than their soft cap, but because they applied for Fire on Fire this year too that’s why they spent so much. So if we subtract out the $1400 they got from Fire on Fire then they should be below their soft cap. Tianze also notices that they are requesting $50 for cups and utensils. They are expecting 100 people to attend so that is fine. So in total they are asking for $850 and it is all recommended, $800 food and $50 event services. Voting on recommendation, passes unanimously. This will still fall on FY 2016.
Peruvian Student Assoc:
-Budget modification request. For Fire on Fire. Want to transfer $225 for food to honoraria, $171 from food to event services. Recommendation is $275 transfer from food to honoraria, $171 transfer from food to event services. The reason for the transfer is that they didn’t spend all the money from food, and hired a chef to supervise the making of the dishes, and bought some special utensils to make the food, so have to spend some food money to pay for these things. Voting on approving budget modification, passes unanimously.
NGSO Committee Update
Still mostly Terence, Gabby will help out when she gets back. Will pick up more when NGSO gets closer. Still has standard plan of welcome dinner on Sunday night, something simple like Pizza. Mock meeting on Wednesday for the public, interested in ideas on how to approach it. In the past it has been an info session with members of the GSC showing up to talk about the roles and officer positions. The idea was discussed whether to have a more informal meeting where VSOs would come and pretend to present. Interested to see if that’s something we want to pursue or if we want to give a quick spiel and provide food. This is the week before they start classes, usually well attended because of the free food.
Welcome Back Party
Will be on the second Friday of the term instead of the first Friday this year. This gives us more time to plan.
GSC Marketing and Outreach
How do we want to present the GSC to new students? We have some line items for swag to give out, could do water bottles, bottle openers, etc? Does anyone want to take the lead on this? Also a bigger question of how we see the GSC and how we want to present ourselves to grad students. Jennie says she was talking with a couple of members after happy hour a couple of weeks ago, and in terms of re-branding, most people don’t know what the GSC stand for, and the logo isn’t really clear, a lot of people (both grads and undergrads) don’t realize that we are a counterpart to the undergrad senate. If we could get ourselves to be called “the council” in short instead of “GSC”, it sounds a lot of legislative and official. Luka asks if we’ve ever done the activities fair? There’s also an ASSU NSO open house (new student orientation), which is generally for Frosh. It might also be useful since some undergrad groups still have grads, this way it’s good that they know that we exist. Terence says “grad council” might also work. Jennie says it might be useful to have a card/keychain combo to give out to people to use, or bottle opener on the keychain, or stick-on adhesive pockets for the cellphones (we can brand them too).
General GSC Vision and Goals
It’s summer and good time to reflect to see what we want to accomplish as the council. Why did we get involved and how can we promote this? We do well with funding VSOs but there’s also advocacy for improving graduate student lives. What is our vision and what do we want to accomplish? Jennie says that before she was elected she thought it was pretty much only social events, like funding or grad formal, and that there wasn’t really advocacy side of it. Being a grad student can be very isolating for people especially PhD students in small departments, they often think that they are alone, but making that part of a larger vision that we are trying to fix and to create a better graduate community is important. For example, having a “Stanford I screwed up” for grad students, and showing that we have things to offer both undergrads and grads. In some ways grad students are the best source of counseling for undergrads. This should be our vision. Terence says that it’s harder to unite everybody unless there’s a central issue that people can identify with, how do we create this central issue to enhance experience for everybody. Sean says that as an undergrad he didn’t hear about the GSC at all, we should work with undergrads and other groups that we work with to solve their problems. Jennie says she doesn’t think she’s ever saw an email introducing the GSC and asking for students’ inputs. David says it might be good for representatives to send out school-wide surveys to solicit students’ opinions. Terence says we can get representatives access to email all their constituents. Rachel says that Jackson Beard could maybe help to do that. Jing says that we could also email each department’s student services manager, and they can forward out the emails to each department. They can figure out the emails for all the student service managers, it would just put the responsibilities on us to find all the student service managers. Alicia says having data from the student life surveys would give us much more power to push changes in the future. Jennie says that 2 years ago when she was in the exec cabinet they had a survey on mental health that had thousands of responses, it was once of the most useful things for figuring out what to do and showing administrators. Rosie says in the school of education they’ve had stuff, their diversity committee did a big climate survey where they just got the results back and it wasn’t specifically about grad students but since all students in the school are grad students it doesn’t matter, but there are also faculty and staff, and the grad education council group have done surveys on social activities but nothing more. So this is definitely an area of need. Terence says we should keep thinking about this throughout the summer.
Jennie says we should release some letter or something acknowledging the 2 grad students who stopped the sexual assault in the Brock Turner case. They deserved to be honored and that should be something we do. Maybe some kind of public acknowledgement saying that. Sean and Luka says the undergrads passed a “congratulatory resolution” that said that. Terence says maybe we can do something similar. Luka says that he will search for it in the email and send it to the GSC.
David suggests we have a small summer retreat, like a happy hour or something.