Advertising to Graduate Students

Trying to contact graduate students can be tough if you don't know how. Here are some tips to get you started!

GSC Grad Events E-mail Bulletin

The GSC requires that all groups who receive funding from it advertise on the weekly GSC Grad Events e-mail bulletin. Advertising is very easy. Simply fill out this form by 6 p.m. the Sunday one week before the event. The Grad Events Bulletin is compiled early Monday morning from all the submissions, then e-mailed to a huge voluntary e-mail distribution list.

GSC Quarterly Bulletin

Once each quarter, the GSC mails a bulletin to every single graduate students, containing items of interest to the graduate population. As part of this, each issue contains a calendar of upcoming events. Contact the Bulletin Coordinator for more information about how to have an event included in the bulletin.

events.stanford.edu

Run by the Office of University Communications, the Events at Stanford web site allows student groups to enter events into a database. Upcoming events are displayed on the web site. As word spreads, the Events at Stanford web site is being used by an increasing number of students and student groups.

Graduate Residence E-mail Lists

The CA's distribute periodic newsletters to some on-campus graduate apartments. Given enough notice, event announcements can be placed in them. To find out the procedure for doing so, please contact the corresponding housing office:

In particular, the following residence electronic newsletters reach large numbers of grad students:

Rains Edrops reaches the 782 graduate student residents of Rains.
Contact: owner-rains-events@lists.stanford.edu
EV Newsletter reaches the approximately 3,200 EV residents, including single graduate students, couples without children and students with children.
Contact: evnewsletter@stanford.edu

Graduate Residence Flyers

There are numerous bulletin boards located in Graduate Residences:

By each set of Rains mailboxes
At the base of each EV mid- and high-rise
By each EV neighborhood playground

For more detailed descriptions of the bulletin board locations, as well as the locations of ones that might not be listed here, please contact the corresponding housing office (see above).

Department Flyers

Most departments have bulletin boards on which to place flyers; they also usually have mailboxes for their graduate students. Flyering these locations, either by going around to each department or contracting with the ASSU Ad Agency (e-mail ad-agency@sse.stanford.edu) is another way to advertise events.

Department E-mail Lists

Pretty much every department maintains an e-mail list (sometimes more than one) of its graduate students. The administrator who runs the list will post mailings that relate to that department to this list, so forwarding announcements of relevant events to these people is one way to get the word out about events.

The Stanford Daily

Entrance polls at GSC events have found that very few graduate students read advertisements in The Daily. Therefore, if you are trying to reach graduate students, it is a waste of money to advertise in the Daily. However, listing events in The Daily's "Once Around The Quad" (OATQ) column is free, so it can't hurt.

Music at Stanford

The music department maintains an e-mail list for Stanford community members interested in attending musical events at Stanford. "Music at Stanford" comes out quarterly with a list of scheduled musical events. Weekly updates remind list members of upcoming musical events. For information, contact beth.youngdoff@stanford.edu.

International Graduate Students

Approximately 30% of Stanford graduate students are from other countries. The Bechtel International Center maintains several e-mail lists for international students who are interested in social and cultural events. Among these, icenter-social@lists.Stanford.EDU has approximately 800 subscribers. However, other Bechtel lists may be better suited for your event. For more information, contact Julien Papillon, jpnp@stanford.edu or owner-icenter-social@lists.stanford.edu.

su.bboard.grads

The GSC-initiated newsgroup at one time had the third largest number of postings in the "su" domain, this newsgroup has since lost readership. Nonetheless, it still provides an quick way to advertise to active graduate students.

Graduate Student Organizations

Beyond the methods listed above, many Stanford student groups maintain lists of graduate student members and may be interested in organizing events with you or helping you reach their members.

The GSC is a member of the National Association of Graduate-Professional Students.
As a Stanford graduate or professional student, you have access to their job bank and other member services.