Minutes

Intros (Paul)

Announcements (Paul)

1. Minutes: from 8/31

Paul – Are there any objections to passing the minutes from August 31st? (none) passes by consensus

2. Graduate Student information center:

Tuesday Sept 5/06 – Friday Sept 29/06, 9-5pm

750 Escondido

Paul – Please tell new students this is available.

3. Welcome reception at President Hennessey’s Home.

Thursday Sept 21st/06 from 3:30 to 5pm

4. GOALIE Sept 22nd from 12-2 pm
5. Programming Credit cards see Jenny/Paul thank Justin and Matt

Matt - Requirements: billing statement 15th of month Keep receipts, and know account and turn in info by 30th of the month. Other things are up to the GSC.

Tom – Who can use it? Just ASSU?

Matt – For now ASSU but might move to allowing groups to use it in the future.

Funding (Adam):

Hellenic Association:

70 members

Events: welcome/goodbye bbq/ circle green Monday/Easter celebration (skewer a lamb). $1700

Adam: Are there any questions?

Paul: Are there any objections to funding the Hellenic Association for $1700? (none) Passes by consensus

Intervarsity Christian Fellowship (not present)

Korean Student Association (KSAS):

300 members

Events: Welcome party

$2400.00 (reduced from 4000 due to food cap)

Adam: Are there any questions?

Paul: Are there any objections to funding the Korean Students Association for $2400? (none) passes by consensus

Persian Students Association (PSA):

170 members/150 grad students.

Events: orientation/ welcome dinner, Ramadan, party in the fall, winter solstice.

$2650.00

Adam: Are there any questions?

Paul: Are there any objections to funding the PSA for $2650? (none) passes by consensus

Russians: (not here)

Stanford Canadian Club:

300 members (160 to attend event)

Event: Thanksgiving dinner. Turkey/harvest dinner at Bechtel Sunday (Monday the 9th of October)

$1575.00

Jenny: Will there be pumpkin pie?

Canadian Club Rep: There will be extra.

Adam: Food cut to cap $1575.00. Are there any questions?

Paul: Are there any objections to funding the Canadian Club for $1575? (none) Passes by consensus

SEGWA:

200 members

Events: (Annual budget but everything is occurring in fall quarter) Kick off party (sept)/end of quarter and holiday party (Dec)/Collaboration with clayman inst (gender chip project, documentary about women in sci and engineering at Ohio state university). $$ for food, advertising, programming.

$815.00

Tom: SEGWA got money from other sources; ethnic groups could look to consulates.

Adam: Are there any questions?

Paul: Are there any objections to funding SEGWA for $815? (none) Passes by consensus

Roller hockey club:

30-40 games per year in three seasons.

Events: End of season pizza party. Sometimes will watch Stanley cup play offs.

$360.00

Adam: Are there any questions?

Paul: Are there any objections to funding the Roller Hockey Club for $360? (none) Passes by consensus

(STSA) Stanford Taiwanese Student Association:

(non-political, non-religious, non-profit) more then 300 members.

Events: (7) Major events are Welcome party/moon festival (mid autumn fest)/lantern festival/farewell party. Minor events are: alum reunion/network with current students/research presentations. (annual budget)

$6100.00

Adam: Are there any questions?

Paul: Are there any objections to funding the STSA for $6100? (none) Passes by consensus

Promotional Items (Jenny)

Emailed Brandon but haven’t heard back so no samples. Hopefully bags etc will be here by GOALIE. We currently have pens and would like to have key chains and bags as well.

Research on additional items. (handout)

Sports bottles

Shot glasses

Bike reflectors/lights

Alex – second shot glass (NUMO 524)

Yana – Water bottles

Adam – The nalgenes are expensive, is there anything in between expensive and cheap?

Tom – Nalgenes are very expensive; are they necessary?

Paul – It’s nice to have good things to give away.

Tom – We’d have to keep from giving them out helter skelter

Kristina – what about giving them out in volunteer packs?

Tom – With regards to reflectors: P&T gives them out, but maybe they could be good for non-new students.

Jenny - are people interested in water bottles?

Fen - I’d say get some but not a lot of the nice ones.

Paul - I like the second one I say get 144 of them.

Fen – yes great for volunteer packages

Jenny – everyone ok with water bottles? (no objections)

Shot glasses: any ideas?

Tom – Not great advertising.

Jenny – shot glasses toast

Reflectors:

Fen – Is the price for the whole sheet for the price or for individuals?

Jenny – Is Anyone jazzed by reflectors?

Fen – Yes, the first ones.

Tom: Has anyone looked into rear wheel fenders for bikes? They’d be great advertising.

Matt: I’ll look into it for you but might be expensive.

Tom: Yes but everyone would use them.

Paul: Vote on Bottles: are there objections to gsc buying 144 nalgene (red) bottles.

Retreat Update (Kristina and Jenny)

Jenny – looking in the area for retreat options (Oct 6/7th) everything booked.

Start checking the next weekend too. (14/15) Tried google/stanford report

Gloria Wong: Have you tried craigslist (vacation page) – Santa cruz/montery/tahoe or the office of student affairs.

Parking and Transportation (Kristina)

History: In 2005 the GO-PASS was a one year trial program and there was no plan for renewal in 2006. In ~ September of 2006 people became aware of this and the parking and transportation committee was formed. The P&T Advocacy committee received money from the Provost to fund the program for one more year provided they looked into more long term solutions and advertised the current program. They created a ballot measure which was short by ~30 votes. The ballot measure was to charge each student ~$100 and included options for on campus students to get shuttles to the airport and San Francisco. Currently the GO-PASS will end December 31st, 2006.

Current State of Affairs:

The committee is working on advertising the GO-PASS to new students including an ad in the Daily, flyering around campus, and handouts at GOALIE. There is a meeting scheduled with Brodie Hamilton to discuss P&T grad student issues.

Future Plans:

To create a survey of the number of people willing to pay for the go pass and how much each would be willing to pay. To get better numbers for the times and number of students arriving on campus to see how much Graduate students contribute to the GUP. The committee would like to use these numbers to convince the provost to fund for one more year so that another ballot measure can be developed and a long term solution can be created. The committee is also working on getting support from the Deans of all the schools and from the SES Dean to support the environmental impact of the GO-PASS.

Other Parking and Transportation Issues:

Security in the parking lots between terms and in general and long term (break) parking passes.

Requests:

The P&T Advocacy committee would like to request that all GSC members announce the GO-PASS in their orientation meetings.

Discussion:

Alex – What if we tell people to drive to campus during peak hours?

Tom – That’s a bad idea. If Stanford goes over, then they have to pay millions of $$ for road improvements, and then have no incentive to pay for traffic reduction.

Jenny – do we have a list of current Go Pass holders?

Kristina – Hannah has it.

Paul – Will there be a ballot measure this year?

Kristina – Depends on what the numbers look like.

Jenny – What about making it available to all students?

Kristina – It’s really expensive. It costs $100/student.

Tom – Two ideas: 1) What about increasing visitor or parking meter rates? 2) Commuter Check. Eligible people can get up to $105/month tax-free for commute costs.

George: Any rumblings about changing the afternoon time limit for parking permits to make it later than 4pm? That would be bad.

K – haven’t heard anything.

Matt – Do on-campus students not value the Go Pass?

K – Not sure, but my feeling is no.

Tom – One thing that Hannah found last year was that Cal charges everyone for a bus pass, and everyone gets one.


Orientation

Paul - Who has found out about orientation for their departments?

EE

CS

Material Science

SES

New Business:

Lunar new year:

Taiwanese/Chinese into it now need to talk with provost etc to get the quad lined up. The event takes place in February.

Paul – let’s get a proposal before provost meeting

Adam – right – we’re getting everyone together it’s either a Tuesday or another weekday.

Tom: Talk to the provost, Greg, and VPGE

Volunteers for welcome back party:

Fen has ~ 10 volunteers but needs about 59x2 man hours.

GSC volunteers: find proxy if you can’t make it.

Fen has lots of people for the set-up shift but not a lot of people for other shifts

We’ll have a volunteer dinner/VIP room + others (maybe).

Tom: 06/07 might be the 10th year of the GSC. So we should do something to commemorate this.

Adjourn meeting