Proceedings from the 2007-01-17 GSC meeting
Agenda
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GSC Agenda: January 17th, 2007: 6:15-8:15 - FOOD @ 6:00!
Graduate Community Center - Nairobi Room
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Quorum for this meeting is eight voting members.
1. 6:00 FOOD (thanks Matt!)
2. 6:15 Welcome with Introductions
3. 6:20 Announcements (Paul)
i. Minutes from 01/10
ii. Retreat
4. 6:25 Valentines Day Party (Andy)
5. 6:35 Finacial Manager Bill
10. 7:30 Checklist (Jenny)
11. 7:20 New Business
Attendance
Kristina Keating*
Maxim Afanasyen*
Donna Winston* (proxy for Jeff)
Fen Zhao* (proxy for Jenny Allen)
Matt Turk
Niraj Sheth (Rep from Stanford Daily)
Rebecca Kaplan*
Elizabeth Heng
Martin Mueller
Yana Hoy*
Matt Andrews*
Cullen Buie*
George Bloom
Dan Strickland
Josh Oechslin
Adam Beberg *
Austin Brown
Maria Spletter
Alex Ene
John Reifenberg
Minutes
Thanks for the food Matt and Carrie!!
Annoucements (Paul)
Paul - Jenny is not here because she has a class
Are there any objections to passing the minutes from January 10th, 2007? (none) Seeing none they pass by consensus.
There is a meeting with Hennessey next Tuesday on Tressider in Oak East on the 2nd Floor. Jenny is collecting questions. If you have any please pass them on to Jenny before Sunday.
Cullen – I am the current Senate representative but I now have conflict. Can anyone else do it for this quarter?
Adam – Will there be a GSC meeting next week on Wednesday?
Paul – I believe that there will be.
Adam – In past we haven’t had one when we have had joint meetings.
Paul – The next announcement is the go pass? Martin?
Martin - We got the money. Maxim has the money been transferred?
Maxim – The money has not been transferred yet but ASSU is changing system so it will be transferred when that is finished.
Martin – Our understanding is currently that it is currently being purchased and should be available by Friday but this is not confirmed. We will have students who pick up the GO Pass sign a statement saying will not be extended unless it gets a ballot measure gets approved. In February we will focus on data collection to try and figure out what we can put on the ballot measure.
Matt – Will you send email to gsc so that we can forward to our departments?
Martin – Definitely.
Paul – The Cupertino shuttle went out. Song?
Song – This weekend the first shuttle happened. 24 people went out, the maximum is 30 so this is a great number. I saw an article in the Daily which is exciting.
Paul – Elizabeth is giving state of the association address on February 7th.
Elizabeth – The state of the association says what the assu has gone through in the last year and direction in the future.
Paul – It will take place on February 7th in place of gsc meeting. The location is not known yet.
The GSC retreat is this weekend; there is room for one more person contact Jenny if you want to come or have changed your mind about coming.
Paul – Adam is there funding?
Adam – no, but I’m leaving soon we need to get a replacement for me. The special fees are starting in a couple of weeks. They are meeting today and tomorrow and Feb. 1st to start the bureaucratic process.
Andy – We are having a 2007 valentines day party for grad students. This is my 3rd year of organizing the party. The 1st year there were 300 people, the 2nd year there were 500 people, we are projecting 600 this year. The gsc is providing $2000, the GSPB is providing $1450, EV is providing $1250, and Rains is providing $400. The budget is currently $6700 but I am trying to reduce it to $6600. I was told that $1500 was available from the Rains Halloween party that I might have access to true?
Paul – I think this is true and this can just be a line item shift.
Maxim –I am not sure, wait till computer boots up.
Fen – We can use it for this or for the formal.
Paul – The formal doesn’t need anymore money does it?
Maxim – Yes it does.
Paul – But enough money has already been approved.
Maxim – Yes if we use the whole $10 000.
Paul – I propose to shift the funds for this.
Adam – The first party was mostly male, has that changed?
Andy – What I did last year was put up raffles that any female that showed up would get gift certificates to spas and would advance to the front of the line. That increased the percentage to 35-40%. Last year it was very good.
Rebecca - What are the ticket prices?
Andy – There are no tickets, it’s an open bar, and you need to be over 21. The party is from 9pm to 12:30 am extended beyond normal allowance.
Maxim – Why are there no tickets?
Andy – Because we are doing it joint with housing it would be complicated to have people pay for tickets.
Donna – what do you do if you drink more than the allowed amount of alcohol?
Andy – There is a cut off.
Elisabeth – Where is the location?
Andy – It’s all of downstairs and the entire patio – for females we are having wine and cosmopolitans.
Adam – This is in the budget already
Elizabeth – Is it on the 14th?
Andy – No it’s before Valentines day on Feb. 9th.
Paul – Are any objections to shifting the line item from the Rains Halloween party to the valentines day party? (none) This passes by consensus.
Andy – Will anyone be willing to help out?
Rebecca – I can help by telling my female friends.
Paul – Next humanities. George?
George – I am meeting with students from art history, social anthropology, (??), to get feed back from that side of campus. I am asking for help covering food and beverages.
Paul – What kind of forum would consultation take?
George – I have a number of issues which are not in front of me. One is the go-pass, one is TGR fees, a big one is advising in terms of being able to stay longer than they are paid. They are coming to meeting to talk about it and get feedback.
Paul – How many grad students?
George – 3 or 4 from each department.
Matt – We used to have this as a line item but removed it.
Donna – You are doing this to talk to your constituents not to address a specific problem.
Kristina – Can I come?
George – Yes.
Paul – How much do you need?
George - $200.
Paul – $200 is within the chairs discretionary to give but I guess we can bring it to a vote. Are there any objections?
Adam – $200 is more than we normally give. It’s usually $8 per person with funding .
George – Let’s say $150 then?
Paul – Let’s authorize up to $150 then. Are there any objections? (none).
Next is the financial manager bill. Elizabeth?
Elizabeth – Matt went through the application process we think he is qualified to move the ASSU to next level therefore we would like to have him serve for a second year and we are asking for your approval.
Cullen – This happened two years ago. Do we want to set a precedence and make this a two year position?
Elizabeth – No, the way we have it allows a person to get rejected after the first year
Donna – If someone is doing badly in the midst of a term you need to fire them. What about moving to model of having an apprentice. Obviously it’s hard the first year.
Matt- that’s essentially what we’ve moved to in that I was training for last January through June. This will help for next year when I will be training someone.
Cullen – Is there away to institutionalize?
Adam – We did.
Cullen – So this is easier?
Adam – yes.
Rebecca – Is there away to institutionalize training?
Matt – There has always been training but in the summer, I was the first year that was trained Jan to June. If there wasn’t a two year position then we would open application process and train them in June.
Paul – Are any other comments or questions. This is a voting item.
Cullen – are we voting this week or next week? Did the senate vote?
Hershey - No we have a by laws that we need a week of notice
Paul – This is a voting issue we need 2/3rds majority? all those in favor? opposed? abstaining? [12 -0-0] passes.
The next thing is banana loop.
Hubert – I am an entrepreneur from Seattle, Washington.
Albert – I am a grad student here.
Paul – The have designed a web site. The idea to give grad students opportunity to interact. We’ll try and keep it to 10 minute presentation.
Adam – While we are waiting for the computer to boot up is there anything else we can do?
Paul – The checklist.
VPGE – We, Jenny, Cullen, and myself, are meeting with the VPGE this week (Friday). The main discussion points are diversity, mentoring advising, raising money, conference funding. Does anyone else have anything to say about that?
Next three, Linus talked last week about courses. We haven’t talked about the next two items to much.
Diversity, has that been passed by the undergraduate senate yet?
Cullen – yes.
Kristina – healthcare – I’m trying to get a meeting with Chris Griffiths to discuss some ideas for getting information about health insurance to grad student families and dependents.
Paul – Cost of off campus housing. Yana has any work been done on that?
Yana – I am working with GHAC. They are interested in what students want.
Paul - Legislative action; NAGPS is planning a trip to DC and we might be able to piggy back on their trip and send a gsc member to Washington.
Martin – I’d be able to help out if that is possible.
Paul – The Cupertino express – we still need to find sustainable funding for Cupertino shuttle express.
Song - We talked to some of the stores, they’d like to provide certificates rather than cash. We are also looking for other sponsor ships from the office of the provost. We might look to the Deans
Martin – The Deans were adamant that they are only supporting transportation once.
Song – There is a commuter club that encourages people to carpool. We are contacting them to see if they would support us as well.
Cullen – Could that go in special fee?
Paul – hm, possibly. If we were to do that it should be joint with the Go Pass.
George – I am working on the tgr more than the algorithm. but don’t have anything to report. Orientation?
Paul – Jenny is working on that with Chris.
Paul – Is there any new business? (none) alright on to banana loop.
Hubert – Thanks for having us. What is banana loop? It connects you to events happening around you. We bring the events you are interested in to you. You build your profile using key words and then all you need to do is sit back and wait for events to find you. Or you can use it to plan events. As I said it’s made up of key words or phrases. For example “I like broccoli” Your profile is only made up of key words and it totally private. Once you have the key words people plan events. The planner could use key words “Stanford grad students” and only allow people who are Stanford grad students are invited. We think that not enough to filter events to each planner will be forced to ask a question regarding the event. For example, for thanksgiving dinner, we could have Stanford grad students with question “will you be here?” which will narrow down who gets the information.
Song – how will questions be answered.
Hubert – You have four possible choices and each choice can be either have an invitation sent or not.
Hubert – So how can I use banana loop personally? You often feel disconnected from your community Our goal is to make you feel connected with your community. Then you just let events find you.
What if you want to plan an event? With this you are reaching people who are interested in your event and not people who will think it is more relevant.
Albert – Last year when I started I put my email on every list and in the end I took my name off lists. I got a lot of events but not interested in them all.
I kept my name on two lists one of which was the Stanford Taiwanese students association. I end up deleting a lot of emails every day. Rains also sends out email lists – long lists for activities out for week – in the end I go through long lists of emails that I’m not interested in.
From my personal experience, grad student, busy with classes, there are a lot of things in my community that I don’t know about. What we are trying to do is bring you events that you are interested in.
What I look forward to is getting various types of events from all sorts of groups. I prefer to have very targeted events that are interesting to me.
Hubert – we haven’t made this public to Stanford but with Paul and Jenny’s help we are trying to make this public next week. The fact is right now we have a limited number of people at Stanford show up. What will help the service pick up is if you know people who are planning events then get them to add events.
Demo
Meeting adjourned.
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