Proceedings of the April 25th, 2007 meeting
Agenda Agenda forthcoming Attendance Voting members: George Bloom, Kristina Keating, Marja Mulling, Hanna Muenke, Rhyan Uy, Euan Robertson, Zeng Fan, Kyle Anderson, Lan Wei, Melahn Parker, Fen Zhao, Maxim Afanasyev
Proxies: Alicia Shields (for Yana Hoy)
Attenders: Maria Spletter, Adam Beberg, Justin Brown, Adam Sciambi, Josh Oechslin, Niraj Sheth, Jeff Shragge, Paul Gurney, Matt Turk, Jeff Laretto, Ryan Williams, Mondaire Jones, Hershey Avula, Alex Ene, Matt McDonald Minutes Attendance:
Voting members: George Bloom, Kristina Keating, Marja Mulling, Hanna Muenke, Rhyan Uy, Euan Robertson, Zeng Fan, Kyle Anderson, Lan Wei, Melahn Parker, Fen Zhao, Maxim Afanasyev
Proxies: Alicia Shields (for Yana Hoy)
Attenders: Maria Spletter, Adam Beberg, Justin Brown, Adam Sciambi, Josh Oechslin, Niraj Sheth, Jeff Shragge, Paul Gurney, Matt Turk, Jeff Laretto, Ryan Williams, Mondaire Jones, Hershey Avula, Alex Ene, Matt McDonald
Announcements
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1) Minutes from 04/18: After changing a comment to attribute it to Adam S. and not Adam B., the minutes were approved by consensus.
2) Kristina needs help setting up and cleaning up for the Healthcare program on Thursday 4/26. Hanna Muenke and Paul Gurney volunteer.
Officer Position Elections
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1) Vote for Co-Chairs - George Bloom and Kristina Keating:
9 for, 0 against, 2 abstaining: Passes
2) Vote for Financial Officer - Euan Robertson:
9 for, 0 against, 2 abstaining: Passes
3) Selection for the following positions all pass by consensus:
Funding Committee Chair: Polina Segalova
Deputy Funding Commmittee Chair: Lan Wei
Co-Programming coordinators: Adam Sciambi and Justin Brown
Secretary: Hanna Muenke
Webmaster: Matt Turk
Communication Coordinator: Fen Zhao
Food Czar: Anwei Chai
Parlamentarian: Adam Beberg
Thanksgiving Dinner Coordinator: Zeng Fan
FLiCKS Coordinator: Hanna Muenke
Tax Coordinator: Maxim Afanasyev
Graduate Student Survey: Hanna Muenke
Diversity Committee Chair: Marja Mullings
Legislative Action Committee: Fen Zhou and Justin Brown
Childcare/Family Issues Committee Chair: Hanna Muenke
International Student Issues Committee Chair: Lan Wei
Housing Advocacy Committee Chairs: Kyle Anderson and Yana Hoy
Stipends Advocacy Committee Chair: Ryan Williams
4) The following positions still need someone to take them on:
Bulletin Coordinator
Parking and Transportation Board Chair (liaison with Graduate StudentTransportation Board)
Funding
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1) The Stanford Canadian Club requests $645 for a Victoria Day BBQ. This passes by consensus.
EC Bill 07: Elections Committee Selection
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We discuss proposed changes to the joint bylaws regarding elections, brought to us by Bernard Fraga and Danny Arbeiter. There will at some point be a link to the document here.
Changes include a rephrasing of the committee structure, to help keep representative numbers from the different populations (i.e. graduate, undergraduate).
Also, a change is proposed to the incentive structure for the election commissioner position, such that they are encouraged to complete training of the following year’s election commissioner during the spring quarter, rather than the summer, and then receive their final payment earlier.
Vote: 12 for, 0 opposed, 0 abstaining. Passes with required 2/3 majority.
Education Representative
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Ryan Williams wishes to fulfill this position after the write-in candidate who won the election declined the position.
Vote: 12 for, 0 against, 0 abstaining. Passes.
Ryan is sworn in.
Transition Retreat Recap – updated GSChecklist
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ADVOCACY
Academic: Develop best practices for mentorship program and launch one in fall 2007.
Academic: Create incentive structure to improve faculty/student advising
Academic: Provide a list of courses that students from outside the department can take.
Diversity: Have university adopt a five-year plan to increase minorities and women.
Diversity: Secure funding for programs that increase graduate diversity.
Healthcare: Provide more information concerning health insurance online.
Healthcare: Organize info sessions for students with dependents for spring/fall 2007.
Housing: Study actual costs of off-campus housing, incl. utilities, laundry, internet, etc.
Housing: Get involved with Munger Housing Project.
International: Investigate best practices in English Language Proficiency programs.
International: Add information about SEVIS reporting on the GSC website.
International: Educate others about new policies for working during academic breaks.
Legislative Action: Send groups to Sacramento and DC to advocate for graduate students.
P&T: Secure funding for Cupertino Express and expand promotions for service.
Stipend: collect more data and build budget test cases.
NomCom Committees: Form relationships with Committee on Graduate Studies, Committee on Research, Graduate Housing Advisory Committee, Vaden Insurance Advisory Committee, Committee on TA Oversight
PROGRAMMING
Grad Nights at Flicks (Hanna)
NGSO (everyone)
Welcome Back Party (Adam S., Justin)
Election Launch Party (Adam S., Justin)
Grad Formal (Adam S., Justin)
4th of July / Luau Party (Adam S., Justin)
Social Hours (Euan, Kyle)
Pub Crawl (Melahn)
Off-campus CA system (Donna, Ryan)
Capture the Flag (Justin)
Saturday Area Trips Series (Marja)
Tax Seminars (Maxim)
Easter Brunch (Cullen/Ryan)
Meyers-Buck House Easter Egg Roll (Hanna, Kristina)
Thanksgiving (Zeng)
Lunar New Year Party (Fen)
FUNDING
Increase funding committee attendance.
OTHER
Student Life Survey (Rebecca, Hanna, Kristina)
Form Finance committee (George)
Define and execute publicity coordinator role (Fen, Melahn)
Update GSC website, including advocacy section and graduate resources.
Publish spring bulletin
Clean GSC office and set up cupboards for GSC sound system.
Meet with graduate VSO leaders and leaders of school/department student associations
Get updates on GSC Budget, including monthly budget reports.
Create fund for students to attend off-campus conferences.
Secure Graduate Community Center Operating Budget
Renovate Escondido Village Community Center.
New Business
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There is a new blog at blog.stanford.edu which allows individuals to register and post entries. This might be a good way to let the graduate student community know what’s going on with the GSC without needing to go through secondary sources such as the Stanford Daily. The official ASSU/GSC sites aren’t getting a lot of traffic, so this might be a good option of presenting our news to many people.
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