Proceedings of the May 9th, 2007 meeting
Agenda 1) 5:45 FOOD (thanks Anwei!)
2) 6:00 Welcome with Introductions (Kristina)
3) 6:05 Announcements (Kristina)
i. Minutes from 5/2
a. Updated description of Cullen’s new business regarding the Stanford Alumni Association Board’s upcoming meeting to include the title of the group.
b. Failed to specify Adam B as the Adam volunteering for the Health Insurance info session.
c. Maxim Afanasyev was present.
ii. Donna will be Shireen Barday’s proxy for the summer.
iii. The GSC survey is now closed. There were 1700 respondents! Thanks are due to Rebecca for all her work in putting the survey together, and to everyone for their efforts in advertising it.
4) 6:10 Funding (Adam)
i. ISSU
ii. Stanford Health Care Club
iii. Latino Engineering Graduate Organization
5) 6:20 Financial Officer’s Update (Euan)
6) 6:30 ASSU Speaker’s Bureau Presentation (Justin)
8) 6:40 Forming committees (Kristina)
i. Finance Committee
ii. GCC committee
9) 6:55 Executive Cabinet Resolution (Hershey)
10) 7:00 ASSU Resolution to amend LCO policy board by laws (Mondaire/Kristina)
9) 7:10 New Business
10. 7:20 Member Photos
Attendance Voting members present:
Law: Shireen Barday, proxy Donna Winston present
Natural Sciences: Fen Zhao: present
Engineering 1: Melahn Parker: present
Humanities: George Bloom, proxy Polina Segalova present
Social Sciences: Euan Robertson: present
Business: Rhyan Uy: present
Earth Sciences: Kyle Anderson: proxy Annemarie Baltay present
Education: Ryan Williams: present
At large 2: Hanna Muenke: present
At large 3: Kristina Keating: present
At large 4: Zeng Fan: present
At large 5: Lan Wei: proxy Anwei Chow present
Voting members not present:
Medicine: Yana Hoy
Engineering 2: Marja Mullings
At large 1: Maxim Afanasyev
Additional attendees:
Paul Gurney, Niruj Sheth, Josh Oechslin, Justin Lium, Adam Sciambi, Naleel Hasuain, Arturo Zamona, Meera Venu, Joy Goor, Heather McCullough, Jared Goor, Maria Spletter, Alexandru Ene, Matt McDonald. Minutes 1) Announcements (Kristina)
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i. Minutes from 5/2 pass by consensus with the following changes
a. Updated description of Cullen’s new business regarding the Stanford Alumni Association Board’s upcoming meeting to include the title of the group.
b. Failed to specify Adam B as the Adam volunteering for the Health Insurance info session.
c. Maxim Afanasyev was present.
ii. Donna will be Shireen Barday’s proxy for the summer.
iii. The GSC survey is now closed. There were 1700 respondents! Thanks are due to Rebecca for all her work in putting the survey together, and to everyone for their efforts in advertising it.
2) Funding (Polina)
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i. ISSU: Have award for Muslim Scholar and Entrepreneur Award, and are planning an event in honor of presenting this award, including a speaker. The event will be free for students, and there will be paid tickets for faculty. Group is requesting $1625. This amount passes by consensus.
ii. Stanford Health Care Club: Club is based in the GSB but has members from the med school, biotech and medical devices as well. Their goal is to host an event to bring people from different schools together. Their plan is to have an appetizer event, focused around a discussion on the future of health care. They have invited two speakers to be a part of this discussion. Are requesting $1625. There is clarification that this is the correct amount, and that it is chance that it is the same as requested by the previous groups. This amount passes by consensus.
iii. Latino Engineering Graduate Organization (LEGOs). They’re trying to increase the numbers of Latinos pursuing graduate degrees in Engineering, because the number decreases between undergraduate and graduate degrees. They are hosting an event including undergraduates, graduate students, faculty and industry members, promoting networking. They are working with an undergraduate Latino group to increase the number of undergraduates attending. Request $1350 for event. This amount passes by consensus.
3) Financial Officer’s Update (Euan)
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The Financial Officer’s Report will be given every month to help everyone keep track of how much money is left to use for events or initiatives.
Euan presents some guidelines about members spending GSC money, including the need to talk to him before spending money for, giving him receipts, letting him know how you would like to be reimbursed, etc.
Brief presentation about what sources the money comes from that we spend. We get part of our budget from the ASSU and spend this essentially on our own costs. The other part of the budget comes from the general fee, which (after refunds and admin costs) comes to $120K to give to groups (administered by Funding under Polina) and $76K that we spend ourselves on programming and our other activities. Of the $76K we have about $10K left, which is good for this time of year.
4) ASSU Speaker’s Bureau Presentation (Justin)
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Justin is the outgoing president of the Speaker’s Bureau. He wants to make us aware of three upcoming speakers:
Alan Dershowitz - Harvard Law professor and Middle East expert
7:00pm on May 13th in MemAud
Sarah Silverman - Comedian, actress and star of "The Sarah Silverman Program"
7:30pm on May 20th in MemAud
Wesley Clark - Former NATO commander and 2004 presidential candidate
7:30pm on May 24th in Kresge Aud.
There are some reserved seats at each show, which active GSC members can RSVP for.
Justin seeks ideas for how to boost graduate attendance at the speakers. So far they’ve been trying to work with the Comedy Club group, and have been flyering at GCC grad night. New ideas include things like online ticketing so that people don’t need to go to White Plaza, and to get more people signed up for the mailing lists, because graduate students do well with email.
The ASSU Speaker’s Bureau meets on Mondays at 8pm at the ASSU offices. Euan volunteers to attend their meetings.
5) Forming committees (Kristina)
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i. Finance Committee – The goal of this committee is to move discussions of large issues regarding finance to outside of the full group meetings, so that when the issues are presented to the full GSC they are already somewhat thought through. This committee will serve the purpose to help Euan, and also more specifically to talk about how the reserves should best be spent. Polina, Adam B., Euan, George, Rhyan, Fen, and Josh volunteer to be a part of this committee.
ii. GCC committee. Will work separately from the operations committee. Will look at things like how the Havana room is currently used and allowed to be used, with the goal of making it more accessible to graduate students. Problems in the past that have limited its use include things like difficulties with events with alcohol there because then it had to go through the 750. Someone from this committee should also be on the operations committee. Volunteers to serve on this committee are Annemarie, Kristina, and Adam S.
6) Executive Cabinet Resolution (Hershey)
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This is Executive Bill 01 “To Confirm the Members of the Executive Cabinet.” Author is Hershey Avula.
The GSC is approving the executive cabinet. We need to do so because members are paid by the ASSU, so their approval needs to go through Senate and the GSC. Hershey talks about the roles that the different executive cabinet members play. Reminds us to help make sure that the undergraduates also get the graduate student perspective on the issues, because that is part of their job. Approval of the executive cabinet passes by consensus.
7) ASSU Resolution to amend LCO policy board bylaws (Mondaire/Kristina)
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This is Joint Association Bill IX-01, “A Bill to Amend the Joint Association By-Laws Governing Officer Positions on the ASSU Legal Counseling Office Policy Board.” Authors ASSU Vice President Mondaire Jones, GSC Co-Chair Kristina Keating, GSC Parliamentarian Adam Beber.
The LCO is the Legal Counseling Office, which is funded by the ASSU and free for students to use as a resource. There were some problems in the past because any legal advice requested about things happening at Stanford was submitted elsewhere to preclude any conflict of interest. However, since the office is funded by ASSU, not Stanford, there doesn’t seem to be a conflict. The amendment is to say that GSC and Senate members should be on the overseeing committee to look at the policies of the legal counseling office. Clarify that we’re looking at the policies, not the actual legal counseling. Policies haven’t been changed in awhile, so it might be time to look at that. The resolution to amend the LCO policy board bylaws passes by consensus.
**CORRECTION** This bylaw change needs to be put to a vote and have official 2/3 agreement, rather than being determined by consensus. Thus, this passing by consensus is invalid, and will be voted on again at a future meeting.
8) New Business:
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i. Nola’s night will be happening next Thursday, May 17th. The bus will run from 9pm-1am.
ii. Discussion of the potential role of a publicity chair. Melahn and Fen will look into that and think about what this person would do. Will present their discussion at the next meeting.
iii. Football tickets and Red Zone t-shirt are free for next year! Can sign up online.
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