- Chairs had meeting with Patti at VPGE. They want us to know that: setting up meeting with new Provost (Persis Drell) between GSC body and Provost. Since we’re towards tail end of our terms, when should we do it? Early or late meeting as a joint mtg between outgoing and incoming GSC? Terence asks if ppl rather invite her to GSC meeting and having her be at this meeting and we can ask questions, or a more informal setting like a dinner/lunch where we can meet/greet and have different spaces for diff conversations with her (similar to Greg Boardman’s house). Other question is the timeframe, is it early March or hold off and do joint one with outgoing/incoming GSC? Kate suggests we could do both settings. Isa says that she likes more informal setting. Rosie says instinct is to have informal setting earlier, and then more formal structure with incoming GSC. Kate says if just informal with just GSC, is it possible to ask for people to send questions in the informal settings and disclose what they are later. Terence says this meeting would be public as well. Isa says there are also brown bags with Provost if people have burning questions. We could add brown bags to the calendar if we want. Brown bags are with new Provost and new President. Terence says first option is to have informal setting as soon as possible with current GSC, and then a formal one later one with the joint GSC. Other thing is that VPGE is working on initiative to get feedback from as broad swath of students as they can as to what they can do to improve grad student education, so they are rolling out a website that’s a source of feedback. We might do some kind of kickstarter event in collaboration with them. This could be a way for us to join resources with VPGE, who has a lot of information and knowledge about the university.
- Gabby put together elections info session, which is Mar 1 Wednesday right before the GSC meeting in the Nairobi Room. How to distribute to the different schools? Grad-wide emails, with RSVP in the link? David says we could also do a school-wide email.
- Gabby talked to the dogs. They can come after grad formal, so maybe week 3 or 4 of May or in June.
- Grad formal is going. Gabby trying to finalize floor plans with event services and caterer. Not sure about catering, different options with tradeoffs. Gabby has meeting with Alumni center lady soon to talk about catering. The floor plan: it was too crowded last year so this year there won’t be bars at the hallways. Maybe put them in the lawn but need to put a floor down so that’s an extra cost. Theme is starry night.
Special Fees Budgets
This is not a bill item. It’s something we just vote on to approve. Full picture: this is grad students special fee request, replacement of joint fees (where low voter turnout in grad student pop could hamper all the fees). Now VSOs can request from both grad and UG pools and not be tied to either one alone. Numbers seem to be similar to previous budget for grad student fees, so there’s no significant spike compared to last year.
Cardinal Free Clinics – Spread is 40/60 G/UG. Total budget is $25650. After breakdown, grad students side is $10260, rest on UG side.
Club sports – spread is 33/67 G/UG. Total budget is $200k. After breakdown, $65k on grad students.
Stanford Energy Club – spread is 0/100 G/UG. Total budget is $13896.78.
Stanford Outdoors – spread is 50/50 G/UG. Total budget is $59598. After breakdown, $29799 on grad students.
Speakers Bureau – spread is 40/60 G/UG. Total budget is $197300. After breakdown, $78920 on grad students.
Viennese Ball – 50/50 G/UG. Total budget is $25980. After breakdown, $12990 on grad students.
Stanford Concert Network – split is 20% for Frost on Grads, rest on UGs. Total budget is $301600, where $43320 on grad students ($4.22 per grad student).
Tianze says, each grad students will pay approximately $26.32 per grad student per year according to this. For this last year it was $27 per grad student per this last year. Rosie asks, how these percentages came about, how did they decide what percentage of UGs vs Grads. Tianze says, we don’t have any explicit base for that, we just roughly estimated how much benefit grad students would get out of these things. Another thing is the grad student percentage shown on CardinalSync. But these are just some metrics that are considered. Even though some VSOs might be purely UG, the events they hold might have grad participation, so consider the events and CardinalSync. For some of the significant numbers like Stanford Energy Club, reasoning behind $0 recommendation is that they should be able to get outside funding source from industry pretty easily. Most of the events they hold only benefits their members instead of general grad population. Luka says, unfortunately for lots of groups, one of the ways they could do this is through ticket sales, but not a lot of VSOs track ticket sales to their events, so if they did then they used that info, but next year they are trying to make sure all VSOs who are requesting special fees keep track who they sell their tickets to and who goes to their events. Isa asks Luka, for example Speakers Bureau is having an event this weekend, Trevor Noah, which is first come first serve, how would we qualify the participation at that event between grads and undergrads. Luka says, doesn’t know about that event specifically, in the future it’s very easy for legislative body to impose some legislation on how to track attendance numbers like having people track what population group they are part of. Kate says, is there any ID swiping or attendance at that event? Luka says the logistics surrounding that is a little difficult to standardize for every VSO that would want that. Isa says only Stanford athletics has the capability to ID swipe. Rosie asks, who is responsible for making the recommendations? Is it funding committee, or someone else? Tianze says first the Appropriations Committee of the UGS verifies the invoices of these groups from previous years, then meets with GSC funding committee to decide the split between the two populations. Kate asks, for Cardinal Free Clinic, are families of grad student families available to use these clinics? Isa says these are aimed at low income families so they provide free healthcare to these people who come. They have it every weekend or 2 weekends and are aimed at low income people. This is organized by grads in the med school. Kate asks, for Viennese Ball, is there anything that says that they can’t come to ask for additional funding after special fees? Tianze says yes, they are prohibited from asking for general funding in the next year. Tianze also says, Cardinal Free Clinics also benefits undergrads who are applying to medical school afterward, most of the real med students are just volunteering there without much benefits, so 60/40 split is a good split. Jelani says, about the metrics, it is probably not realistic to get exact statistics about attendance at every event, so a general sense of the crowd might be good enough to determine this. Kate says, grad students make up a larger proportion of undergrads on this campus, but have more responsibilities, so that’s why the numbers are the way they are. If someone questions why these numbers were decided or chosen, how would Jelani answer that? Jelani says they can add this in their documents, it’s not that they have an actuarial system or anything to decide these numbers, but will add clarifying remarks to the documents for this. Tianze says, for example if Stanford Energy Club tried to petition around the split and was successful, can they still request for money from the grad students? Luka and Sean says yes, it could happen but they would need to get 1100 grad students to sign off on this which is not a small feat. Isa asks, what did they hear back from Energy Club when they gave them the numbers? Also says they have never come to the GSC for funding before. Jelani says, as far as he knows he hasn’t heard back from Energy Club. Luka says from what he knows the chair of appropriations also did not hear back from them. Terence says then would they be eligible for general fees request, Luka says yes. Also if a group loses a vote they can still come to GSC for general fees funding. Terence motions that we vote on these numbers to put on the ballot. Voting on them as a batch, passes by a majority vote. All in favor of approving the budgets for all the groups, passes unanimously.
-Requesting funding for 2 events. Tomorrow having a joint mixer between law students/business students asian american students club. Well attended every year. Requesting $600 food and $200 beer for this event. Recommendation is $600 food and $200 alcohol. Voting, passes unanimously. Second event is for Night Market put on by Taiwanese cultural society, will be on Mar 4, will be manning a table there. The plan is to distribute Banh Mi sandwiches. Recommendation is $360 food. Isa says, AAGSA president came and said there was a little bit unclearness about how the food at the whole event will be tickets or anything like that, asks for clarification on this. He doesn’t know. Terence says that if there is some ticketing system to explain it on the calendar. They say sure. Voting on $360 food, passes unanimously.
Persian Students Assoc:
- Did not attend funding meeting yesterday but recommendation done through email. The event is happening this Saturday, will get together for traditional ceremony, and also nominate next board of directors. It is free and open to public, they are also serving dinner. No RSVP needed, event is on calendar, requested $800 food $50 utensils. Recommendation is $800 food and $50 event services, in total $850. Location is at the GCC. Isa recommends that they explain what the name of the event means, maybe like a one sentence explanation of what they are celebrating. Voting on recommendation, passes unanimously.
Turkish Students Assoc:
- Did not attend GSC meeting last week. Their event is tomorrow. Event is next Monday Feb 27. It is winter quarter get together, bring friends and eat food, first event in the winter quarter. Ask for $700 food and $40 event services. Expect 80 ppl and 80% of them to be grad students. Will be in Havana room. Recommendation is $700 food and $40 event services, in which $10 is for zipcar. Voting, passes unanimously.
- Kate’s birthday today!
- Kate and Pau found someone hired through the SSE who can work with website design, asks that we consider a $89 one time plugin to make his job easier. We sing happy birthday to Kate. Applause. Terence says it sounds like a funeral march.
- Isa asks if we are going to have another motion in this year’s grad fees to increase them from our end. Terence says the plan is to reintroduce the same bill this year. With individualized ballot this year and increased reaching out by GSC this year we should be able to rectify it. Last year we just didn’t hit the 15% grad student threshold so it didn’t pass for this reason. Isa asks if we can put a blurb on the ballot so ppl can read more about it there. Luka says we will propose language to put on the ballot. Terence says the few years ago the GSC set up an initiative to pull money from reserves every year because they were getting too big, this is unsustainable and now we need to raise the student fees to fund the programming.
- David says we should advertise GSC calendar better to grad students. David says will find more info on this.
- Dept of Anthropology representative John Moran is here. Conducted a housing affordability study. Found that 60% of all grad students within their Dept would be considered as “severely rent-burdened” meaning they spend 50% of more of their annual income on housing costs. They are concerned about relationship between grad income and on-campus housing fees. Sample size is 32 students. Would love for us to conduct a survey across the graduate student body. Rosie asks how their findings compare with what the financial aid/admissions office puts out? They suggest that rent should be a little bit under 50%, wondering if their number is actually covering people’s rent. David asks if they asked which buildings people live in. They said they did ask that question. Pau asks what the intention is behind this, and what they would like from the results of a bigger survey. John says that one thing they would like is more information or data collection, second would be possibly encouraging the university of meeting federal definition that the average grad student is not spending more than 30% of their annual income on housing (which comes from US department of housing and urban development). Rosie says she likes the idea of doing a broader survey, curious about some of the differences across departments and what things would look like demographics and whether some demographics are more impacted by this or others. Thinks that this makes a good point that we should be more aware of this. John says Santa Clara county has some state-imposed numbers of the number of affordable housing units there should be. How the determination of how much Stanford contributes to that affordable housing fund is dependent on the general use permit. There’s not a strong legal mandate what Stanford contributes to this fund.
- David will set up a work session this weekend to meet and hash out a grad wide student survey.