-Stuff to put on grad-announce will be due tomorrow. Send to Terence.
-Kate and Pau have been having office hours Tuesdays at 11. GSC members should send pictures and bios to be put onto the website.
-Kate and Pau working with Elijah who works with the SSE to design a new logo for the GSC. Eventually want to be called “The Council” if possible. Has a tentative mockup available.
Gabby still working on grad formal. Very complicated because there are lots of aspects to approve. It’s on May 5. Gabby also planning a speed friending thing with the alumni center on May 3. Apparently some ppl didn’t like the food last year which was BBQ. This year should be BBQ and something else. Rosie asks, last year GSC members were expected to volunteer and not enough ppl did, this year more ppl should come.
Bill to Ensure Long Term Financial Viability for the GSC
On previous notice this week. Summary: this is same bill in spirit that we passed last year. To add referendum to general election budget calling for an increase of $5 to the graduate student general fee. Currently it is $16.34. Basically the GSC built up the reserves a few years ago and have spent it down to a more manageable level, so now we need to increase our funding so we can support more groups that come to us for funding. The final “whereas” clause shows that this was favored by the majority of graduate students last year but did not reach the threshold of number of grad students last year. If we need to cut funding it might lead to cuts of food or alcohol funding. Kate asks if there’s a contingency clause in the bill that says what measures might be taken if this does not pass? Terence says we could put something in there for that. Isa says this council will probably tell the next council about this. Rosie says she would worry about putting in a clause because it might limit the flexibility of the next council, we can pass it on in the transition. Shanna asks if on the personalized ballot that all students will get, will there be information about how important this is. Bill on previous notice. The reserves will need to have roughly a year’s operating budget in there.
Bill on GSC Funding for Frost Concert Subsidies
Stanford Concert Network has Nick here. They are asking the GSC to subsidize with some of its reserve funds the cost of having grad students attend the Frost music festival this year, which will be on May 20 this year. They are now in their 6th year, the GSC has subsidized the grad student tickets for the past several years, because UG special fees subsidize much of the festival and grad student do not pay fees into this. They are asking for $12k this year, about half the cost that it would require to put on the festival. Estimating that the festival would cost $480k to put on, expecting around 8-10k attendees, 400 grad students, asking for about half of that. The festival will be inside the football stadium this year. For the details of the $12k, asking for $3k towards marketing, and the rest of $9k put toward art/other costs of running the festival (including video wall and operation of the festival). General admission tickets are about $45, student tickets are about $25. This is the first year that SCN is applying for graduate student special fees, in the past only undergrads have paid special fees for this. They have talked with SAL about setting up a VSO to get funding from GSC, but this year the special fees have changed so they just did that. Kate asks if this will be the last time they will come to the GSC separately to request this funding, or if they will come in addition to the special fee next year? They say next year they should be fine with the special fees. Tianze says this is only if their special fees pass. Terence asks about their funding breakdown, why the increase in marketing fees? They say because of the change in the venue, this incurs more cost for them because they have to do turf protection and build their own stage, need a lot more liquidity up front, in order to generate the capital that they need they need to reach a much broader audience, which the stadium allows them to do. They will use the $3k funding money on more media and general on both grad and UG students. They work with “Golden Voice” to do more advertisement to the general public. Some of those money go to off-campus marketing, because they make most of their money from general public. Kate asks that if we are subsidizing $12k for 400 grad students, that’s $30 per student, and why are students still paying $25 because that adds up to $55? They say that general fee is $45 pre-fee, about $55 post-fee. Gabby says one thing that makes Frost different is the change in venue. She understands why they need more money this year. They say if they can re-direct the marketing money to the GSC for us to do outreach then they would do that. They want to work more with the GSC this year and get more guidance on how they can promote to grad students more. Isa asks, if it is around $30 per student, at least they are keeping to the rough funding guidelines of $30 per student. They say tickets will go on sale Mar 15. Bill is on previous notice this week.
Bhakti Yoga Club:
- Having an event with a speaker coming, who will demonstrate a meditation technique in a workshop. Expecting 90 grad students. Requested $600 for food / dinner, and $50 events services. They also suggesting renting musical instruments but they decided they will take it from volunteers. Recommendation is $600 food and $50 event services. Voting, passes unanimously.
-Hosting a dance party, calling it “con-dance-sation”. Will be on Mar 21, are asking for $350 alcohol and $130 snacks and $30 event services. Recommendation is $130 food $350 alcohol and $30 event services, in total $510. Terence says they need to put that on the calendar. Holding it in Tymoshenko lounge. Voting, passes unanimously with 1 abstention.
Stanford Ceili Dance:
-Asking for annual St Patricks Day event. Open to all Stanford students. It’s an evening of dancing and fun and meeting the community. Asking for $600, which is $200 food and $400 honoraria. Expecting 60-80 ppl to come, 75% grads and 25% UGs. Recommendation is $400 honoraria, $200 food. Voting, passes unanimously.
Stanford Jazz Consortium:
- Were not here last week. Requesting $3000 to cover artist fees for their spring concert. Generally in the past they’ve split 30-40% grad attendance depending on the event. Funding by UG annual grants, generally don’t request money from the GSC, but do have grad attendance at their events. For the event, UG special fees are covering $4500 of the event, and would like some extra to cover artist fees. Requesting $3000 to cover 3 different bands that are coming to play. Isa says this was an event she didn’t know about whether or not to make a recommendation, because they are mostly UGs. In the past we have funded some of their events catered to grads, but this one is at an UG dorm. This year they say they’re expecting 500-600 students throughout the night. The event is at Columbae house. They say they’ve had many events more catered to grad students like CoHo Jams. Terence suggests reaching out to Munger. They say they’re also in touch with other graduate communities. David asks what happens if they don’t get this funding? They say they might need to cut in other areas. Kate says, if they’re claiming that other events that they throw are well attended by grad students, can they provide a budget for their other events? They say around $300-500 per jazz session and they do about 5-10 of them. Voting on funding $3000 for the event. Vote passes with 2 abstentions. They encourage grad student organizations to consult with them to get jazz musicians to come to grad events.
Fossil Fuel Divestment Bill
They are from Fossil Free Stanford. They’ve received support from around campus. They are interested in divesting ASSU funds from fossil fuels. They are in a comment seeking stage. They knows that divestment has been an issue on this campus. Think a good way to think about the process is that they should be able to listen to different people who knows the details, we need that advice to learn about how ASSU money is invested. Going through this process of asking for expert advice and reaching out to see what student feedback is might help provide advice in the process too. They say the bill has languages acknowledging the impact of fossil fuels in climate change. Tianze says that many investments of universities in fossil fuels are hard to divest from because for example they are held in oil fields, for example. They say they are not in those discussions right now for 2 reasons. The core divestment is speaking for divestment from companies, not from stuff like oil fields. The other reason is that this bill is not targeted at getting info about Stanford endowment, but from the ASSU endowment. Pau says that they met with Vanguard last week (who manage the endowment) and they had an informative discussion about the contents of the endowment. Kate has 3 points: firstly, the discussion with Jelani, has that happened about whether even if this bill was passed, we would be able to get information about these things. Shanta says it’s at our discretion whether we want that information to be broader than just us. Kate asks, should that conversation happen between the financial body and the legislative bodies to see what information we are comfortable disclosing during and afterward? They say that the bill cites several sections of the bylaws about the legislators getting information about the finances. They hope that some version of the information can be made public, although the bill does not mandate that we do so. Shanta says, the legislative bodies should best equip ourselves (through this bill) to handle a request for divestment, and through this bill we will know more of the information from the financial managers in case we need to go through divestment in the future. Vanguard says they have around a dozen clients who have approached the topic of divestment, although none of them have decided to divest, at this point no one has decided to divest. Every one of their clients has to make their own decisions in that regard, a lot of the clients that vanguard represents are referring to universities who are different than we are. Kate asks if they have gone through the comment and response sessions that we want to go through? Shanta says yes, Vanguard went to a board of trustee meetings at one of these institutions, students were allowed to attend and learn about this. Trevor says he is confused about what this bill is doing, because anyone on the council could just ask SSE about this information at any time. They says they don’t think there’s been a formal process in the past, this bill is to set that up. Pau says, in past meetings SSE has said that this info can be shared with students. Trevor wonders if this is more advocacy than actually find-finding, due to the wording of the bill. Isa asks, is the information they are asking from Vanguard or from the board of directors? Shanta says we are asking the Board of Directors for their opinion, and one of the things that BoD will do is to talk to Vanguard about this. Pau says Vanguard does say “it is difficult to do this”. The bigger picture is that there’s Vanguard, SSE, and GSC who is supposed to control the SSE. When people like them come to the meetings, we should facilitate the dialogue between the SSE and them. Rosie says, one of the things she likes about this legislation is that it provides a mechanism for public comments, which is useful. One of the challenges we have is to get students engaged, find out how they are feeling about particular issues, this provides us a way to engage with students, we can find out if they are passionate or interested about this. She likes these mechanisms for public feedback. Pau says that another option that came up is a referendum. This bill is on previous notice.
Diversity Advocacy Committee Bill
Eduardo Muñoz is here. This year the DAC has been working to organize Diversity Month again in April. In the past few months, they’ve had more meetings with core members, and 2 additional meetings with organizations on campus to gather their ideas and interests on prospective events. These events are on their way to be organize. They are about to put out a call of proposals for mini grants so that people can bring it to the table. Soon they will also be hearing other requests for funding from VPGE. So far it has been good with the DAC, he is happy to respond to the questions about the organization itself or how the events are going. The bill today is to institutionalize DAC for the future. The leadership wants continuity to the DAC, so that next year the people who are serving don’t have to go through the same hurdles for funding, and they can also strengthen their ties with the GSC. The bill is proposing 2 things: first, for the current committee, will clarify the status of the stipends. Second, to get the DAC leadership to become a part of the GSC leadership. They have applied for additional funding for events through the VPGE, on top of the $5k they have from the GSC. Isa suggests SPICE funding. Bill is on previous notice.
Wine Society Funding Bill
They asked about funding a trip to France for a competition. There’s a competition that’s invite-only for universities. There are lots of European schools and some Asian and American schools. Stanford would like to participate. It’s a team of 3 students probably from the wine club. The competition is a champagne blind tasting, wine blind tasting. He thinks it will be important for their group to gain recognition, which is hard because the wine club at Stanford is pretty new compared to those of other schools. They don’t know if GSC should be the club that would fund this, but they’ve asked the Alumni Association for funding but have been denied. Trevor asks if they’ve talked to Club Sports about it. Isa wants to comment that this would be a bill to give each student $1000. We have the policy of $30 per student. In the past they have recommended that people fund raise. Isa thinks this is against the ethos of the GSC. This money could be used for events that can impact hundreds of students, while here it only impacts 3. Trevor agrees. Kate says if someone was to compete on behalf of Stanford in anything, she would like there to be an outlet for students to go compete internationally, although she believes that individuals do work on raising their own money too. Maybe a grant application form or something. There’s not really an outlet for students to get money and represent Stanford on a large scale. They say their competition does not give travel grants.
Tax session is Mar 15, 4-6 Havana Room. There will be an expert there.
- Rosie: we need to think about how to transition to the next GSC.
- Shanta: wanted to share that Callisto is 99% a go, they are working on one final clause in terms of the contract negotiation, they are looking at doing a spring quarter launch. Wanted to thank us for that.
- David/Rosie/Isa/Tianze: had a work retreat this weekend, came up with a document about questions we want to ask graduate students. Some questions might work as multiple choice and some might be open ended. Maybe set up a survey through Qualtrics. Look at Ken Hsu’s large survey from previous years. Kate suggests having different departments (GLO, VPGE, etc) to comment on the questions.
- Gabby: wants to go retreating. Kate suggests Blue Bottle work space, maybe a room in Y2E2.