GSC Meeting 2007-10-31
Wednesday, October 31st, 2007Proceedings of the October 31st, 2007 meeting
Agenda
1) 5:45 FOOD (thanks Anwei!)
2) 6:00 Welcome with introductions (Kristina)
3) 6:05 Announcements (Kristina)
i. Please be aware that all meetings are recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (10/24/07).
iii. Retreat this weekend! Talk to Kristina about your attendance at the retreat, and if there is anything that you would like to add to the agenda for the retreat.
4) 6:10 Funding (Polina)
i. BioMASS
ii. Sanskriti
iii. Hindu Students Council
iv. Asha for Education
5) 6:20 Programming Update (Adam S. and Justin)
i. Grad Formal
ii. Tailgate for the Big Game, discretionary funding request
iii. Programs for winter break, discretionary funding request (Mafia Night, Chili Cookoff, New Year’s Day Social)
6) 6:30 ASSU Update (Hershey)
7) 6:35 Promotional Items (Kristina)
8) 6:45 Karaoke Proposal (Andrew Poon)
9) 6:55 GO Pass information (Kristina)
10) 7:05 Flicks Policy Board Legislative Bill (Mondaire)
11) 7:25 New Business
Attendance
Voting members present:
At large 1: Maxim Afanasyev
At large 2: Hanna Muenke
At large 3: Kristina Keating
At large 4: Zeng Fan
At large 5: Lan Wei
Business: Rhyan Uy
Earth Sciences: Kyle Anderson
Education: Unfilled (proxy Michelle Brown present)
Engineering 1: Melahn Parker
Engineering 2: Marja Mullings
Humanities: George Bloom (proxy Polina Segalova present)
Law: Shireen Barday (proxy Yan Yan present)
Natural Sciences: Fen Zhao
Social Sciences: Euan Robertson
Voting members not present:
Medicine: Yana Hoy
Others in attendance: Adam Beberg, Justin Brown, Hershey Avula, Adam Sciambi, Anwei Chan, Alex Ene, Maria Spletter, Donna Winston, Anna Khan (Sanskriti), Kousalya Balasubramanim (Asha for Education), Priyanka Shah (Stanford India Association), Raghav Goel (Hindu Students Council), DC Jagasundera, Andrew Poon
Minutes
1) 5:45 FOOD (thanks Anwei!)
2) 6:00 Welcome with introductions (Kristina)
3) 6:02 Announcements (Kristina)
i. Please be aware that all meetings are recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (10/24/07).
iii. Retreat this weekend! Talk to Kristina about your attendance at the retreat, and if there is anything that you would like to add to the agenda for the retreat.
4) 6:05 Funding (Polina)
i. BioMASS:
– They get funding from sources in Medical School primarily, but ask GSC for funding for some social events that help with recruitment. Have events in April, February, January, May, November, expect 150-200 people in attendance. Recommend $2,100. Passes by consensus.
ii. Sanskriti
– Group of South Asian students, primarily Undergrads currently, so most money comes from ASSU. However, have had grad students attend their social events, and would like to make a concerted effort to recruit more graduate students. Are planning to have weekly movie events held in central campus. Rhyan asks about whether $25 is enough for recruitment, but this does get one a lot of copies, some of which will be put around grad housing areas. Recommended $385. Passes by consensus.
iii. Hindu Students Council
- Diwali, Hindu festival of lights, Working with Stanford India Association on this.
- Weekly events including yoga.
- Multifaith activities.
- Quarterly speaker series.
- Recommended $4390, passes by consensus.
iv. Asha for Education
– Same event we’ve seen before, now need more money for security guards. Old Union opening up has created some problems for student groups in terms of costs for room reservation costs and security. This apparently has been official practice before, just being more enforced now, particularly for events that are open to people outside the community. Asha had been told by someone when reserving the room that they wouldn’t need security, but that person has left, and their replacement disagrees and now is requiring them to have security or the reservation won’t be held. $215 recommended, passes by consensus.
5) 6:20 ASSU Update (Hershey)
– Mausoleum party tonight! Shuttles running, so don’t drink and drive or bike. The Castro St. party in the city isn’t happening this year, which may lead more individuals to come by the Mausoleum Party. Remember, alcohol free.
– Gender neutral housing meeting happened this week. Will get updates later.
– Bylaw revisions coming up, which Adam Beberg is working on.
– Would like to work on the Axe and Palm, to make it more like what we want in terms of performance space, etc.
– Will request funding for a Thanksgiving Airport Shuttle next week. $2750.25 request likely. Hope to make it self-sustaining in the future.
6) 6:23 Flicks Policy Board Legislative Bill (Hershey)
Make policy board for Flicks. SSE had been running it as a business, but it was losing money, so transitioned to be an ASSU service project (run by Special Fee), but the transition didn’t go so well. They only had 3 people running it this year, hard to manage money and equipment and various details necessary for a successful Flicks. Looking to create an oversight board to make sure that it’s going okay, make sure that this break in moving showings doesn’t happen again. Technology in the auditorium is being updated, should also make things cheaper. Could potentially be self-sustaining in the future.
Vote: 12 for, 0 against, 0 abstaining. Passes by 2/3 majority.
7) 6:30 Programming Update (Adam S. and Justin)
i. Grad Formal – have met with contact at museum, and have the space reserved. Have insurance and busses, still need to organize catering and music. Will meet with the contact again in two weeks to plan more details. The formal will be February 23rd. Budget not set yet entirely set, but are thinking 1000 people with $20 tickets, so $20,000 from ticket sales, plus, $16,000 from GSC, or about $36,000 for whole thing.
ii. Tailgate for the Big Game. Will be on Dec 1st. Rob Hennesey with GSPB would like to co-sponsor event. Justin will have budget request next week, probably asking for $1000. Money going for food, reserving space should be free. Kristina suggests asking Athletic department for help, since they want graduate students at games.
iii. Programs for winter break. Will submit a budget request for this next week. Plan to have one event a week during winter break, with a Mafia Night, Chili Cookoff, and New Year’s Day Social. Justin will be here over break to oversee the events. Suggestion to send the projected budgets of these events and the Tailgate to Kristina, Polina and Euan ahead of time.
8) 6:35 Promotional Items (Kristina)
Want to have things like pens and bottle openers with GSC logos – in general, small stuff to give out at events to increase awareness of the GSC. Will also have the GSC website printed on them. Ideas for possible items include pens, keychains, post-its, little lights, bike reflectors, and bottle openers. Metal bottle openers are about 1.00 each. There are concerns that the GSC logo rubs off of the metal. Pens cost about 50 or 60 cents. Melahn wants information about where the products are made, would prefer local options. Kristina will look into some more options from our brainstorm, and will submit a proposal at some point.
9) 6:48 Karaoke Proposal (Andrew Poon)
Looked into what Rains had for their karaoke previously, found the company, but couldn’t find the Rains contact to find out exactly what package they had chosen. Probably $200-400 per rental.
Low end system would cost $150, with 105 songs. 2 wired mics. Added discs range from $1-$2 a song probably. This and other systems were chosen to match the existing GSC speakers and projector, so those are not necessary components.
Middle end system includes two wireless mics. Can read a different formats of discs, so each disc can hold a lot of songs.
Machine and mics costs $259, big discs of 1234 songs cost $49 each, discs of 50 new songs cost $40.
High end system is a 400GB hard drive player costing $800. It just stores all the songs, no need to switch discs, as all songs are loaded on the HD. Doesn’t come with microphones, but could add that on. However, it might be hard to keep track of songs on the HD. Separate discs are easier to keep track of and have discs of particular themes.
Melahn asks whether other people might already have the discs so the GSC wouldn’t need to spend as much on those. People might have some, but this does not seem like it would create a sufficiently large database.
Andrew recommends the middle end, because the idea of discs seems easier than a HD. There is general agreement from the room that the middle end system is best. Michelle suggests looking into carrying cases.
Official proposal: $526, which would cover machine, two discs of old songs, two discs of new songs, tax and shipping. This money will come from reserves.
$526 passes by consensus.
10) 7:09 GO Pass information (Kristina)
Passing out history and current state of Go Pass. There are currently no plans to fund it next year, as there was a ballot measure that did not pass last year. Some students are looking into funding from the University, and will bring it to the GSC for putting it back on the ballot if they find funding. Justin asks if there is anything for the GSC to be involved in on this, but Kristina reports that there are 47 students interested in working on this, and have 3 students in particular heading that up. The FAQ Kristina hands out will be posted online soon.
11) 7:13 New Business
Michelle is interested in being the new GSC representative from the school of Education. Michelle has been involved with School of Education student group and heard about the need for a person on the GSC, and also met Donna. Approved by consensus. Will be sworn in at the beginning of next meeting.
Adjourned 7:14.
