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GSC meeting 2009-05-27

Wednesday, May 27th, 2009

Proceedings of the May 27th, 2009 GSC meeting

Agenda

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna and Eric)
i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (5/20/09) with the following corrections”
iii. Last meeting of Spring quarter will be June 3rd
iv. Dinner at VSPA Greg Boardmanʻs houses on June 10th, 6:30 pm
v. We need a substitute secretary for the summer, please contact Noa or Nanna if interested

3) 6:05 ASSU Update (David and Jay)

4) 6:10 Confirmation of ASSU Executive Cabinet (David and Jay)

5) 6:10 Senate Report (Ryan)

6) 6:15 Programming (Jess)

7) 6:20 Comfirmation of University Appointments made through NonCom (Nanna)

8) 6:25 Caltrain Issue (Nanna)

9) 6:30 Stanford Dining (Eric Montell and Michael Gratz)

10) 7:00 Pub Space Discussion (Mary)

11) 7:15 Funding (Ping)
* Pakistanis at Stanford
* 49ers Academy Teaching Team
* Biomedical Association for the Interest for Minority Students
* SUSE Student Guild
* Stanford Students for Diversifying Higher Education

12) 7:25 Funding Policies (Ping and Addy)

13) 7:40 Vaden Advisory Committee Candidates (Jess and Bryan)

14) 7:45 Budget Modification Request from DAC (Courtney)

15) 7:55 New Business (Nanna and Eric)

Attendance

Voting Members Present:

At large 1: Justin Brown
At large 2: Ryan Peacock
At large 3: Aleksandra Korolova
At large 4: Drew Kennedy
At large 5: Noa Lincoln
Earth Sciences: Mary Van der Hoven
Education: Eric Shed
Engineering 1: Robert Hennessy
Engineering 2: Addy Satija
Humanities: Ugur Pece
Law: Eric Osborne (proxy Shane Moise present)
Medicine: Jessica Tsai
Natural Sciences: Bryan Chen
Social Sciences: Nanna Notthof

Voting members not present:
Business School: Unfilled

Other people present: Brian Smith, Adam Monrob, Jon Rotzien, Fen Zhao, Matt Kloser, Asfandyar Ali Mir, Matt McLaughlen, Hanna Muenke

Minutes

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna)

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i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (5/20/09) with the following corrections:
iii. Last meeting of Spring quarter will be June 3rd
iv. Dinner at VSPA Greg Boardmanʻs houses on June 10th, 6:30 pm
v. We need a substitute secretary for the summer, please contact Noa or Nanna if interested. Mary Van der Hoven volunteered

3) 6:06 Senate Report (Addy)

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Approved cabinet. Discussed townhall.

4) 6:07 Programming (Jess)
No update

5) 6:08 Confirmation of University Appointments made through NonCom (Nanna)

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List of student names presented on projector for various appointments to Univeristy Committees and the Judicial Panel pool passes by consensus.

6) 6:10 Caltrain Issue (Nanna)

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Considering raising prices, adding surcharges for bikes and, and eliminating weekend service.
Anyone to help with letter and/or attend meeting? Ryan, Addy
Identify key issues: surcharge for bikes, and weekend service

7) 6:12 Vaden Advisory Committee Candidates (Jess)

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Robin, who came last week, is no longer interested in being on the committee. Brian (first year Med student) and Ashley (who also came last week) are the remaining outside applicants who are interested.
Motioned to have both serve on committee, along with Bryan and Jess as GSC members. Passes by consensus.

8) 6:15 New Business (Nanna)

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Shift money for GSPB from on-campus grad nights to block party. $500 to a DJ at Rains. Passes by consensus.
Move music equipment back to storage and rent it in same fashion as other equipment, through equipment master.

9) 6:19 Funding Policies (Addy)

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Requesting input to funding policy, which allocate about $150,000 to student organizations.
Largest feedback from organizations was that policy was not clearly written for non-native speakers, which is significant since many organizations are international organizations.
Changes to policy 1) soft cap on organizations based on number served at $30 per person, 2) definition of community service groups, maximum of 10% of budgets, 3) changed gas and transportation from hard cap to soft rules to be analyzed on a case by case basis, 4) one of the listed proposal needed to qualify as a collaborative event.
Suggestive comments: Does collaborative policies really encourage collaboration? What is the point of encouraging collaboration? There should be a policy around finding free space rather than paying for space; add in a line in the funding request form? Should there be a more standard guide to the soft cap? Should be more aware of funding; need to say no sometimes and in the financial situation we need to be sure that we fund only relevant events. We need a list of key issues for new members to understand what are the aspects of funding that should be understood for approval or disproval. Community funds is at least 10% not up to 10%. GSC should comment via email on the funding committee policy changes.

10) 6:41 Stanford Dining (Eric Montell and Michael Gratz)

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Eric Montell, ex. Director for Stanford Dining: Graduate meal plan, will continue it through summer. Need to find ways to communicate to graduate community, i.e. when have special dinners, etc. Usage of plan is still being analyzed. Feedback primarily through web feedback and personal interaction. Looking for students to serve on committee or to provide feedback. Addy will coordinate the feedback group and disseminate to other students.
Michael Gratz: Pub space. Priority to get student involvement, and provide a community space and community needs while meeting the residential and dining needs. Wants the process to be as transparent as possible. Wants a clear objective for any new vendor, but not yet sure exactly what the objective and process will be. Timeline is now to get a vendor installed by September 1st. Liquor license idea may be entertained, but needs to be in conjunction with vendor; wants to find a vendor that has a license but full bar is highly unlikely. Tries not to engage vendors that are competitive with other vendors on campus, as in Munger. Munger still needs to be assessed to determine what type of vendor will be installed; but will be a larger event and community space than GCC. Vendor selection will be driven by a combination of realistic finances as well as service that is provided; not a financial decision but what the long term benefits of the vendor are. There are sunk costs of the space as well, i.e. kitchen was $2000 spent by dining, which need to be recovered. Facility issues of Havana room, drinks cannot move in and out of vendor area, so what spaces are to be included in vendor space. Havana room currently is a large obstacle to holding student events in GCC, and GSC does not want to expend its business at such a difficult location. Have to consider separation, and there is the issue of undergraduates; past has been stringent enforcement of underage drinking. GSC advocates for Havana room to not be under vendor control. Want a vendor that is committed long term; facility exists as community social space. Vendor should be asked what design of the area can be engaged, in the face of Arrillaga’s control. There are limits to what can be changed, but there realistically is some flexibility. No real thought of replacing the space with anything but a pub. Suggestions of making patio out front and increasing paring availability for off campus students to visit the pub. Realistic analysis of finance of pub space on what students want to spend and what vendors need to profit.

11) 7:27 Funding (Ping)

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* Pakistanis at Stanford

Request $450 for mixer event at Old Union. Passes by consensus.

* SUSE Student Guild

Student of Education request $350 for mixer event. Passes by consensus.

This is followed by more discussion about Funding policies.

12) 7:49 Pub Space Discussion (Mary)

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We got no real answers from Gratz. Now there is no plan to have vendor by opening of fall quarter.
After he gets words from contract office then we sit down with Gratz and get concrete steps for student involvement.
As of July 1st there can be drinking, BYOB, in Havana room and Pub area.

13) 7:45 Budget Modification Request from DAC (Courtney)

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Request to transfer funds from regular meetings to recruitment event for committee. Inviting leaders of various diversity organizations. Requesting to transfer $318. Passes by consensus.

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GSC meeting 2009-05-20

Wednesday, May 20th, 2009

Proceedings of the May 20th, 2009 GSC meeting

Agenda

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna and Eric)
i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (5/13/09) with the following corrections:

– Robert as Parliamentarian passes by consensus
– Skipped election of Funding Committee, to be reconsidered at a future meeting. Passes by consensus.
– Clarifications within pub space discussion

iii. Last meeting of Spring quarter will be June 3rd
iv. We will have dinner with VPSA Greg Boardman on Wednesday June 10th. You are encouraged to attend. Please RSVP if you have not done so.

3) 6:05 Funding
* Stanford Doctoral Students’ Association for the Study of Social Bias
* Stanford Taiwanese Association

4) 6:10 ASSU Update (David and Jay)

5) 6:15 Diversity Advocacy Committee (Courtney and Shantal)

6) 6:45 Senate Report (Ryan)

7) 6:50 Bill to Modify Executive Budget (Jay and David)

8) 7:00 Programming (Jess)

9) 7:05 GSC Meeting Food and Drinks (Nanna and Drew)

10) 7:15 Pub Space Discussion (Mary)

11) 7:25 Vaden Advisory Committee Update (Jess and Bryan)

12) 7:35 New Business (Nanna and Eric)

Attendance

Specific attendance information not available for this meeting, but quorum was reached before the meeting began.

Minutes

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna)

Listen to this segment

i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (5/13/09) with the following corrections:
– Robert as Parliamentarian passes by consensus
– Skipped election of Funding Committee, to be reconsidered at a future meeting. Passes by consensus.

– Clarifications within pub space discussion
iii. Last meeting of Spring quarter will be June 3rd
iv. We will have dinner with VPSA Greg Boardman and other administrators on Wednesday June 10th. You are encouraged to attend. Please RSVP if you have not done so.

3) 6:08 Funding (Addy)

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* Stanford Taiwanese Association – having farewell dinner in Oak room. $1360 recommended. Giving $1360 passes by consensus.

4) 6:10 ASSU Update (David and Jay)

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– recruited team, they’ll be coming to GSC next week for confirmation. Planning a town-hall focused on grads, VPGE, VPSA, Director of Vaden, Etchemendy, Vice Provost of Budgets are the people they’re trying to get together. They’re aiming for the last two weeks in June. They’re having an Undergrad town hall sooner as well. Point is to educate students about budget and give them the chance to ask questions.

– Trying to pick a date for Townhall with V. Provost, Vaden, and others. Maybe second week of June. Purpose is to be able to discuss with administration about any concerns over budget, etc. Undergrad townhall happening on June 27th.

– Meeting with Shirley Everett on June 1st about pub. Pub effort is moving forward. Mary will update tonight
– Budget modification bill that will be voted on tonight
-.
Will have a monthly email update from ASSU, will include updates from GSC as well.

5) 6:14 Senate Report (Ryan)

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– CEO of SSE gave presentation on ASSU budget. He can discuss at GSC if we want, but ASSU budget is not public information. Can summarize a couple of points: 1) GSC is a separate entity, financially independent, 2) Talked about setting up more internal auditing in the future, 3) met with the Vice Provost
– There is a summit next weekend, however focused mainly on undergraduate issues on the 31st.

6) 6:16 Diversity Advocacy Committee (Courtney and Shantal)

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– Co-chairs commented on purpose and actions of diversity committee: work with administration and students to increase student and faculty diversity of racial and gender groups. Work on various advocacy issues and plan awareness events.
– Working for a diversity group in each school to promote awareness on diversity and diversity issues.
– In the fall invited to summit with administrators to work on issues.
– Hold townhall to talk about groups and groups’ needs. Diversity week to help raise awareness; four major events to raise awareness and identify goals and needs.
– Trying to design surveys to identify problem areas, going to revisit old survey to do additional analysis. Analyze diversity numbers within schools and trends, how to increase recruitment.
– Open to suggestions and involvement. Would be great to have a voting member on the committee.
– Did not get involved in the Community Center cuts.
– Comments about the current diversity within various departments
– Suggestion to teach individuals how to appropriately and effectively conduct outreach.
– Examples of administrative interaction; Training video for faculty on why diversity is important and that
– Nanna: wants to promote the fact that there is the opportunity for everyone and especially committee members to come to GSC meetings and provide input

7) 6:41 Funding

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* Stanford Doctoral Students’ Association for the Study of Social Bias – Request $460. Applied for SPICE funds, decided to create VSO to work towards goals, which is to work towards professional goals of members and also provide feedback and ideas. Event is to have a dinner with new faculty. Passes by consensus.

8) 6:44 Bill to Modify Executive Budget (Jay and David)

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– Moving $2000 from David’s salary to cabinet salary to support a larger cabinet.
– Chairs get $900, and chief of staff twice that, David gets ~$6000.
– No objections, passes by consensus.

9) 6:46 Programming (Jess)

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– Went to party planning workshop
– Meeting with Nancy to discuss budget through OSA: input objection in that the GSC does not need to report or follow orders of OSA.
– Mary and Ryan would like to help with the 4th of July Event.

10) 6:50 GSC Meeting Food and Drinks (Nanna and Drew)

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– Just a reminder that the money from the budget should only be used for meetings. So snacks etc. stored in the office fridge are meant to stay there, so don’t take them.
– Suggestion to label fridge contents to prevent disappearance.

11) 6:58 Pub Space Discussion (Mary)

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– Michael Gratz is in charge of who gets contract of pub, is not used to getting hassled by the daily and has been consequentially hassling Mary; but this is a public forum and cannot stop Daily from printing it.
– Meeting tomorrow with Michael Gratz at 5pm, please attend. Proposal to be back by June 15th, and have vendor in by July 1st.
– Plan is to strongly state that there is a need to slow down and take the student opinions into consideration. Need to take a step back and understand what the student body wants, potentially through a survey. Students perceive that RH&D is trying to make money off of students indirectly through high rent prices of the community center. Also the issue of Arallaga.
– Two very political things that have been floated around: 1) Potential vendor that students are excited about is Ray who runs Treehouse and Coho, but may not get contract due to political issues 2) Competition with Munger, and RH&D needs to suceedthere and sees pub as competition.
– Addy suggests no survey
– Ryan suggests that the biggest lack is the social aspect; also that at some point GSC needs to make a call on behalf of the students, should play a harder game.

12) 7:15 Vaden Advisory Committee Update (Jess and Bryan)

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– Brought committee applicants:
– Robin, here to learn more about what is going on about the Cardinal Care and how she could contribute. Wants to learn more about how to cut costs at Vaden, and how the costs are transferred to the students, and the potential to use health care technicians rather than full scale physicians.
– Ashley, non-traditional Grad student in Med school, very interested in how health care is provided, and how the input of students (i.e. payers of plan) can influence how that care is administered and charged for.
– Committee goals: 1) came from fees and Ira Feedman from Vaden who wanted student input, and agreed to head a committee to get heavily informed about the various aspects of Vaden and the programs to take the information back to students and get student input.
– Addy wants a comparison of Vaden’s plan to Ashley’s old school, which had oughly the same services, no copay except for prescription drugs, offered dependent care (offered by many schools). Another Committee is also working on the dependent care, but is a large task.
– Ryan says that dependant healthcare is a large national issue, but adding that care to Cardinal Care will be an issue and certainly raise costs. Eric continues that this is a big issue here at Stanford, and an unequivocal one.
– How will the information be redistributed to the students if all the committee is in the Medical School? Ira wants very committed students, and it is difficult to find students that are committed. GSC can help to disseminate and get feedback from students. Mary suggests point person in each school.
– Nanna asks how the two applicants plans to engage in the committee and disseminate information to the student body. Respondent one: interested in the broader health care here at Stanford, how to make the campus healthier, still unclear exactly what the committee will look like, and how the Medical students can interact more with other schools. Respondent two: there are many student groups on campus that we can connect with to get feedback on, interested in what the policy looks like, what the budget looks like, what the long term plan looks like, and to make our health care comparable to our peer schools.

13) 7:38 New Business (Nanna)

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– Addy – met with OSA today. Spent $30,000 on all student facilities this year through groups. Given a list of replacement facilities of auditoriums to be used by student groups. Wants to 1) get VSO’s to use cheaper facilities, wants to be able to send out the information via the website, and 2) to advocate to not have students pay anything for use of student space. Events and Labor services is a problem, should pay for labor but space should be free. No problems to use GSC time and resources to advocate on this.
– If anyone wants to join SNC ping “me.”
– Any information on Moonbeam being replaced by Coupa. Mixed reactions, and Coupa is generally liked by student population, but seems like another way for the University to squeeze money out of students.
– Caltrain is suffering a financial crisis, and may result in increased fares and decreased service, especially on weekends. We should send someone to the upcoming hearings.
– Addy wants to wrap up the policy issues. He will be meeting at 6:30 for the funding policy to generate suggestions to policy before it is brought before the council. Vetoed by council, needs to be an open meeting and planned better.

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GSC meeting 2009-05-13

Wednesday, May 13th, 2009

Proceedings of May 13th, 2009 Meeting

Agenda

***************************************************
GSC Agenda: May 13th, 2009, 6:00-8:00pm – FOOD @ 5:45!
Graduate Community Center – Nairobi Room
***************************************************

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna and Eric)
i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (4/29/09)
iii. Last meeting of Spring quarter will be June 3rd
iv. We will have dinner with VPSA Greg Boardman on Wednesday June 10th. You are encouraged to attend. Please RSVP if you have not done so.

3) 6:05 ASSU Update (David and Jay)

4) 6:10 Senate Report (Ryan)

5) 6:15 Diversity Advocacy Committee (Courtney and Shantal)

6) 6:45 Programming (Jess)

7) 6:50 GSC Meeting Food and Drinks (Nanna and Drew)

8) 7:00 Pub Space Discussion (Mary)

9) 7:10 Vaden Advisory Committee Update (Jess and Bryan)

10) 7:35 New Business (Nanna and Eric)

Attendance

At large 1: Justin Brown
At large 2: Ryan Peacock
At large 3: Aleksandra Korolova
At large 4: Drew Kennedy
At large 5: Noa Lincoln
Earth Sciences: Mary Van der Hoven
Education: Eric Shed
Engineering 1: Robert Hennessy (proxy A. Danowitz present)
Engineering 2: Addy Satija
Humanities: Ugur Pece
Law: Eric Osborne (proxy Shane Moise present)
Medicine: Jessica Tsai
Natural Sciences: Bryan Chen
Social Sciences: Nanna Notthof

Missing information about who other attenders were.

Minutes

1) 6:00 Welcome with introductions and Announcements (Nanna)

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i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (5/6/09)
iii. Please sign the thank you card for the Provost for hosting the Easter Egg Roll.

2) 6:05 Funding (Addy)

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* BELGICA
– Forming a group of student and Alumni of Belgian association. Going to throw a spring BBQ. Requested $600. $600 funding passes by consensus.

* 49ers Academy Teaching Team
– Teaches science at 7th and 8th grade students; visiting medical school. Requested $120 for parking permits. $120 funding passes by consensus.

3) 6:08 ASSU Update (David and Jay)

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– Close to 20 cabinet members. Will present a bill in the next two weeks. Progress on Vaden, Jess will update. Extending access to join cabinet. Had meeting with Mr. Gratz about Pub.

4) 6:10 Senate Report (Ryan)

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– GSC attended senate meeting yesterday, about ½ of council attended.

5) 6:11 Programming (Jess)

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– 4th of July BBQ scheduled

6) 6:13 Funding (Addy)

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* Israeli Student Organization
– An evening of debate about Asian perspective on Democracy. A second event, workshop hosted by Stanford MBA alum, helps people find purpose of life. Requested $450 for first event, recommended $850, total of $1300. Requested amount is within annual cap. $1300 funding passes by consensus.

*Science Bus
– Running low on funds for supplies for lessons; five more weeks of lessons. Community service group. Requesting $591. $591 funding passes by consensus.

7) 6:17 Internal Officer Selection (Nanna)

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– Parliamentarian. Previously selected Mary. Robert willing to take over because job is closely tied with Webmaster. Mary is happy to give up position. Robert as parlimentarian passed by consensus.
– Confirm Funding Committee Co-Chairs. Skipped this item, to be reconsidered in a future meeting.
– Webmaster. No objections to approving Mary and Robert as co-webmasters. Passes by consensus.

8) 6:20 Selection of GSC EOSC Representatives (Nanna)

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– Sit in on interviews and discuss with committee members to determine through interviews the next elections committee.
– Time frame: already had call for applicants. Coordinate a time and hear interviews, deliberate, and select within the next few weeks.
– Elected representatives can serve, GSC needs to send two representatives.
– Interested in serving: Nanna, Eric

9) 6:23 Pub Space Discussion (Mary)

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– Had initial meeting with student committee. Trying to determine if pub space can be held under SEE.
– Starting June 30 the Pub space will be vacated. No alcohol sales unless new vendor with permit. Want to make sure there is lots of student involvement; primary reason puub has previously ʻsuckedʻ and failed.
– Dining is currently in charge of space and renting it out. RD&E is in the process of finding a new vendor. The GSC feels that this may not be the best body to manage the space, as it is a graduate space.
– Let Mary know if you have ideas or want to be on committee.
– Tressider is run through Student services.
– Eric and Mike Gratz will be coming on the 27th.
– Pool table, TVs, and kegerator will all go, except big TV over bar. One concern is if anyone will be there over the summer.
– Two major issues: a) The pub committee discussed whether the pub space can be controlled under VPSA’s office (Vice Provost for Student Affairs) instead of R&DE (Residential and Dining Enterprises), and (b) We (the committee and the GSC) are discussed the possibility of SSE (Stanford Student Enterprises) getting the contract to run a business in that space. This is a really important distinction to make very clear because Michael Gratz called Mary very upset because of the Daily’s report on our meeting last week. Their article implied that SSE wants to take over the building, and that is not the case. They are interested in bidding on the contract for the space, not in taking over the building.

10) 6:30 Vaden Advisory Committee Update (Jess)

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– Have been trying to solicit a third committee member, potential applicants will be coming next week. One wants to do a remote interview. Suggested a short paragraph.
– If anyone has anyone interested in the position, bring them next week. Need to be very committed. Suggested that at most two members are medical students.
– Discussed feasibility of options; i.e. copay, opt in, subsidized payments.
– Applicants who donʻt get selected can help David with Grad Health initiative.
– Need to be clear about selection criteria, suggested to have an off campus individual, a person married and/or with children. But should be a little relaxed this year to get it going, and possibly move it to noncom next year. This is a long term process, will probably not be any change this year for getting the fee changed.
– Fee still has not been officially been announced by administration.
– Interested in joining working group: Addy, Eric,

11) 6:39 Issue with storage pods (David)

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– Exclusive agreement with Transportation on where pods can be parked, but people using other door-to-door moving agencies need to find above ground parking to store pods to move into Munger.
– Actually not exclusive agreement, just friendly relationship with one moving company.

12) 6:42 New Business (Nanna)

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– Robert: To improve constituency want to place all elected members email addresses on website. No objections.
– Adam: If getting a PhD and want a masters along the way the fee will be increased to $125. Should relay this information to constituency so they can engage in this before the fee is raised.
– Nanna: Will have dinner with Greg Bordsman on Wed. June 10th. Will send an email to signup. Will postpone dinner with president till we have more of an agenda.

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GSC meeting 2009-05-06

Wednesday, May 6th, 2009

Proceeding of the May 6th, 2009 Meeting

Agenda

***************************************************
GSC Agenda: May 6, 2009, 6:00-8:00pm – FOOD @ 5:45!
Graduate Community Center – Nairobi Room
***************************************************

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna and Eric)
i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (4/29/09)
iii. The GSC will visit the Undergrad Senate on Tuesday, May 12, 7pm. If you are a voting member, you should attend. Email Nanna ( notthoff@stanford.eduThis e-mail address is being protected from spam bots, you need JavaScript enabled to view it ), if you cannot make it. The Senators will be visiting the GSC on Wednesday, May 13.

3) 6:05 Ground rules and team work (Nanna and Eric – 15-20 minutes)

4) 6:25 ASSU Update (David and Jay)

5) 6:30 Senate Report (Ryan)

6) 6:35 Programming (Justin and Adam S.)

7) 6:40 Swearing in Aleksandra (Nanna)

8) 6:45 Musical Instruments Update (Noa)

9) 6:50 Pub Space Discussion (Mary)

10) 7:10 Funding (Ping)
* GSB/Graduate Rugby Club
* Turkish Student organization
* Korean Student Association at Stanford
* French Stanford Student Association
* Stanford Management Operations Research Engineering Students
* Israeli Student Organization

11) 7:30 Additional Funding
*Funding Request for FoFFest (Ping)

12) 7:40 Vaden Advisory Committee Update (??)

13) 8:00 New Business (Nanna and Eric)

Attendance

Voting members present:
At large 1: Justin Brown
At large 2: Ryan Peacock
At large 3: Aleksandra Korolova
At large 4: Drew Kennedy
At large 5: Noa Lincoln
Earth Sciences: Mary Van der Hoven
Education: Eric Shed
Engineering 1: Robert Hennessy (proxy A. Danowitz present)
Engineering 2: Addy Satija
Law: Eric Osborne (proxy Shane Moise present)
Medicine: Jessica Tsai
Natural Sciences: Bryan Chen
Social Sciences: Nanna Notthof

Voting members not present:
Business: Unfilled
Humanities: Ugur Pece

Other people present: Hanna Muenke, David Gobaud, Adam Beberg, Donna Winston, Ping Li

Minutes

1) 5:45 FOOD (thanks Drew!)

2) 6:00 Welcome with introductions and Announcements (Nanna)

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i. Please be aware that all meetings are audio recorded and will be made available on the GSC website.
ii. Approve minutes from the last meeting (4/29/09)
iii. The GSC will visit the Undergrad Senate on Tuesday, May 12, 7pm. If you are a voting member, you should attend. Email Nanna (notthoff@stanford.edu), if you cannot make it. The Senators will be visiting the GSC on Wednesday, May 13.
iv. Thanks to Mary for cleaning up the GSC office again!

3) 6:05 Ground rules and team work (Nanna)

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Review of Ground Rules: Attendance is generally required, please send proxy if cannot make it, voting basics by majority and consensus
Discussion of Voting Members – what is role and how to stay informed
When chairs meet with admin, keep Google calendar to keep members invited and informed
When chairs meet with admin, send out minutes from meeting if something major happens that cannot wait until next meeting
Keep GSC office clean; “owned” by everyone
Updates by committees; joint meeting of senate and president

4) 6:10 ASSU Update (David and Jay)

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Matchmaker a success
Vaden Committee is making progress, full update later in meeting
GCC and Munger – input needed, bring interested parties to May 27th meeting

5) 6:15 Senate Report (Ryan)

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Did not attend, it would be good to have others attend the Senate, and vice versa
Dynamics of Senate – split again 50/50

6) 6:17 Programming (Jessica)
No update

7) 6:18 Musical Instruments Update (Noa)

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Equipment still needs a place to store, need suggested options – Rains, Music Studio EV closet, Munger, campus radio suggested
Equipment worth ~$2000
Need a timeline. Possibly two months. Possibly wait till end of summer to see what spaces might open up over the summer.
Need a strategy – sell, store, rent

8) 6:30 Swearing in Aleksandra (Nanna)

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Aleksandra is sworn in, and will be able to vote next week.

9) 6:32 Pub Space Discussion (Mary)

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Mary – Met with Mr. Gratz, committed to have a pub in space. Should make a committee to deal with issues. Big Committee vs. Small committee. Survey? Gratz wants survey compiled with Munger survey, council agrees this is a bad idea as two places serve different crowds. Gratz wants the Havanna room incorporated. No vendors chosen yet. RFP issue was avoided by Gratz.

Involvement in Pub Committee-Donna, Addy, Ryan, Drew

Alcohol permit leaves with current vendors. Administrative mess, need to reorganize or any vendor will fail, not unsolvable
Under VPSA or non-profit, low cost services to graduates, SSE
We should talk to Arrillaga about the oversight, micromanagement. Don’t think that he would care that much.
Justin – Open spaces are used by housing/auxillary to bring in for-profit vendors – students lose. Pub currently pays $3000 for space, makes $1000 in revenue before paying staff. Need a cheaper cost for anyone to be successful. If rent can be waived or very reasonable then SSE management is a possibility.
Donna – Arrillaga would be upset about adding anything. Less he knows the better, under the radar. This should not be set for profit. If students were running it could be a great experience/resume builder.
Drew – What about letting it be a blank space?
Plenty of examples of for-profit student run bars in other campuses. Food might be beyond out scope, bring in another vendor. Don’t want to get involved in cooking, maybe just warming.
Addy – Maybe should leave vacant so they see there is no rent. Mary – Cannot, have no say in leaving it empty. Students have final say in their purchases, they are going to shoot themselves in the foot without student input.
David – In meeting with Eric he is very open to have more student involvement in all housing and dining.
Mary – Have separate committee to discuss next step. OK

10) 6:58 Funding (Ping)

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* Stanford India Association
May 26th talk, associate director of White House, AASA and others coming together to cosponsor event. Partial funding of $1000. Passes by consensus.
* Chinese Student Scholars
3 events, Writing Program with CTL; Open Board Meeting, 1000 on campus members. $800 for food. Passes by consensus.
* French Stanford Student Association
Organized BBQ for group. $550 for food and program expenses. Passes by consensus.
* GSB/Graduate Rugby Club
60 active players, BBQ event after UCLA match; $1093. Technical issues about posting on the website. Passes by consensus.

11) 7:08 Additional Funding

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*Funding Request for FoFFest (Ping) – $4000 in budget to fund international gala, and the collaborative event by Turkish Group can take the place.
Turkish Student organization – Called Five on Fire, Five International Associations, 1000 attendees, 3rd annual, asking for $3000 for food, $1000 for equipment – grills and lights and speakers. (Addy) One of the only true international events, funded last year through Bechtel and GSC. Passes by consensus.

12) 7:14 Vaden Advisory Committee Update (Jess)

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Met with Ira last week to determine mission statement of Committee. Ira stressed to have individuals that are well informed, briefs by staff. Ira will chair the committee, not a non-com committee, will approve through GSC and reassess after a year.
How to pick the people on committee? Want to solicit applications, recruit, GSC approved and Ira involved in the process.
Addy – Suggest to have someone with a family, and someone who lives off campus with non-Cardinal Care.
Yes, no NomCom, we should specifically seek out three people and get them on committee. Don’t know how it will work with undergrads. Will they be on GSC or outside – Need one on GSC. From Ira’s perspective too many cooks, small committee that really know Vaden inside and out. Can possibly expand in the future.
Justin – When start? Are they going to be here over the summer. If Ira wants to train then shouldn’t have seniors – long haul people. Ira feels summer or early fall to start.
Mary – 10 people on committee, any bigger will be unwieldy.
Hanna – Overlap of health care committee. There is overlap but should keep it separate for now.
Addy – Is there agreement on the services provided by Vaden? (Jess) Idea is to not completely change Vaden, but to work closer with students needs. (Addy) Is it possible to standardize the procedures? (Jess) Yes

13) 7:24 New Business (Nanna)

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i. Hanna – Vaden survey around healthcare. Out on the 18th. Cash prizes, but are there suggestions of corporate donors. Kirks Steakburgers, Jamba Juice, Kirsten’s Cupcakes, Bytes, Coupa Café. Email other suggestions. Help on getting in touch by Monday? Nanna.
ii. Justin – Grad night at Nuthouse
iii. Update on NomCom – doing interviews for trustee committees, then going to move on to other committees.
iv. Donna – Programming coordinator, will be co for two quarters.
v. Nanna – Housing going to pay for carpets for Lyman Grad Challenge Project.

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