GSC Meeting 2010-06-30
Wednesday, June 30th, 2010Agenda
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GSC Agenda: June 30th, 6:30-7:30pm – FOOD @ 6:15!
Graduate Community Center – Nairobi Room
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1. 6:15 FOOD (thanks Drew!)
2. 6:30 Welcome with Introductions
3. 6:32 Announcements (Justin/Jess)
i. Minutes from 06/02/2010
ii. Proxies of the week: Charles Feng for Salvador Zepeda, Robert Hennessy for Praveen Shanbhag, Ze Yuan for Addy Satija, and Xiaojiang (Jack) Guo for Yichuan Ding.
iii. Reminder that meetings are recorded.
4. 6:35 Funding (Krystal)
5. 6:40 UNAFF Film Festival
5. 6:45 pm – ASSU Update (Kelsei/Angelina)
6. 6:50 pm – July 4th BBQ
7. 7:00 pm – GSC Sound System Discussion (Krystal)
8. 7:10 pm – Academic Advocacy Committee Update (Erik)
9. 7:15 pm New Business (All)
Attendance
Voting Members present:
Earth Sciences – Justin Brown
Education – Imeh Williams (proxy Fanuel Muindi present)
Engineering – Drew Kennedy
H&S – Natural Sciences – Erik Lehnert
H&S – Soc Sci – Salvador Zepeda (proxy Charles Feng present)
H&S Humanities – Praveen Shanbhag (proxy Robert Hennessy present)
Medicine – Jessica Tsai
Law – Evan Berquist (proxy Amy Askin present)
Engineering – Joanna Lankester
At-large – Tao Chu (proxy Roxy Du present)
At-large – Addy Saditya (proxy Ze Yuan present)
At-large – Krystal St. Julien
At-large – Yichuan Ding (proxy Jack Guo present)
At-large – Crystal Yin
Non-voting members present:
Ryan Peacock – ASSU Exec. Cabinet
Angelina Cardona – ASSU Executive
Michael Cruz – ASSU Senate Chair
Deepa Galaiya – VP of SMSA
Jasmina Bojic – UNAFF
Raj Bhadari – SSE
Absent:
Business – Ping Li
Minutes
***************************************************************
GSC Agenda: June 30th, 6:30-7:30pm – FOOD @ 6:15!
Graduate Community Center – Nairobi Room
***************************************************************
1. 6:15 FOOD (thanks Drew!)
2. 6:30 Welcome with Introductions
3. 6:32 Announcements (Justin/Jess)
i. Minutes from 06/02/2010
ii. Proxies of the week: Charles Feng for Salvador Zepeda, Robert Hennessy for Praveen Shanbhag, Ze Yuan for Addy Satija, Ruo Du for Tao, Amy Askin for Evan Berquist, Xiaojiang (Jack) Guo for Yichuan Ding, and Fanuel Muindi for Imeh Williams.
iii. Reminder that meetings are recorded.
4. 6:35 pm – July 4th BBQ – Joanna – It is coming up. There will be pulled pork, veggie and meat options, beer from Devil’s Canyon. A root beer keg, snow cones, kiddy pool, water guns and balloons. We tried to make this kid friendly for the grad students with kids. Please advertise using the facebook group and invite your friends. Still need help with buying from Costco. Angelina and Erik will volunteer. If anyone wants to help on Sunday morning with setup, we would really appreciate it. Drew Kennedy will help out. Finally, we only have three people signed for clean-up. Can anyone volunteer? Krystal St. Julien volunteers. If anyone wants to help out cooking pork, please contact Ryan Peacock. Finally, I will send out a to-do list that will be super-detailed. Please don’t take it as micro-managing, I just don’t want to forget things. Programming in general in the future, any people who will not be at the event need to e-mail me, not just tell me or assume I will know. People who need to sign up are Praveen, Tao, and Evan and may be asked to do extra shifts at Welcome back.
5. 6:41 pm – Funding (Krystal) – GradQ is Stanford’s LGBT graduate and professional organization. We do outreach and social gatherings to reach out to these populations. The first event is for $100 for an ordinary happy hour. The second is for a BBQ at Willis, $350. Funding committee recommends $450. Joanna – Do we have this money? Erik – This is for the next fiscal year. Passes by consensus.
6. UNAFF Film Festival – Jasmina – I am teaching a course that involves a film festival for international documentary films. We are reviewing 600 documentaries from around the world and will have ~60 screenings in October. We would like to ask for your support, last year we got $1500, and we would like the same amount or $2000 if possible. This is used to advertise at Stanford and do outreach. Some groups would like us to be more active, such as doing screenings throughout the year. The theme for the festival is Population, Immigration, and Migration. Erik: Can you give some examples of how the money is spent throughout the year? Jasmina: We pay the student who is putting things in the database and contacting groups, as well as hosting film-making events. Raj – I went to seven showings last year and really enjoyed this. I would suggest working with SSE on this since someone might be interested in helping to market to groups on campus. Jasmina: The event is also free to all graduate students on campus when you give us money. Raj: Do you have data on how many grad students end up going? Jasmina: It’s a lot. We probably got 500-600 for the whole festival. Joanna – How many films will be on campus? Jasmina: Of 50 films, 35 or so were at Stanford. And many were at Palo Alto. Joanna: I’d like to see a break-down for money to help us make a decision. Jasmina – That’s great – 75% for the student and 25% for materials. The ticket is $10 per session. Joanna – I’d like to see the amount you need, rather than a percentage. Ryan – A couple of important things. This is a non-profit, they will take as much as they can, so asking for a budget is strange because they will just adapt based on their other contributions. Last year we spent money just to fund a person, but I think we should value this based on how much the tickets are worth for grad students. Robert: This person will work on publicity on and off campus? Jasmina: No, just on campus. It’s a student of mine. Robert: How many hours in total would this person work? Jasmina: 10 hours a week for 8 weeks. Crystal – I am a publicity person, this is a great event. How did you publicize it last year and how are you going to do it this year? Jasmina: We use websites and student groups. We would love to have people help out on the advisory committee. Krystal: I think we should just say we’re going to give you X amount of money on the condition that we see how the money is spent. Erik: If you can just send out an e-mail, we can possibly advertise to people to get grad students more involved. Jasmina: We would love that. Jess: UNAFF funding for $1500 from Programming Discretionary passes by consensus.
7:02 pm – 9 minute break
7. 7:11 pm – ASSU update – Angelina – First, this is Deepa, VP of SMSA. One of the things I’m working on with health services on sexual health to go out on Oct. 15th. This will help us gather data for training. I’m also working on RA training. We’re going to hear back on the green dorm building soon. We had the trustee meeting this spring, and we encourage people to go to those in the future. I’m creating a survey for Ditch that Dumpster volunteer so that it runs more smoothly. I’m also meeting with a lot of admins to develop contacts. Erik: What are your plans for follow-up on the sexual health survey. Angelina – We might not do a survey, but we are going to have a taskforce to evaluate things long term.
8. 7:11 pm – GSC Sound System Discussion (Krystal) – GSPB had an event last week, but we had a crappy sound system. We are missing a ton of essential cords. It was like that when Ze started on the job. We should get a new sound system.
Ze – We may want to consider accessories as well, like a stand for a screen or a microphone. I’m not saying we need them, but they might be nice.
Krystal – We should have a sign-out for all the items.
Jess – Let’s talk about this off-line, so we can get an idea of how much we’re going to spend and if we can sell the old one.
Krystal – Do people want to replace the wiring or just buy a new one?
Justin – Ze can give us an idea of what we need.
9. 7:10 pm – Academic Advocacy Committee Update (Erik) – Talked to CTL about TA program (where we were directed by the VPGE). CTL basically said go talk to the VPGE. It sounds like the school Deans are the people to go to for this. I’m planning to talk to them about a TA academic review program, hopefully getting this rolling later in July. While talking to them – and I’ve already talked some with Fanuel about this – I was thinking that we could bring up the issue of diversity maintenance throughout quals and PhD, see if this was being tracked in the schools. Is anyone else interested in being involved in this? Jess, Joanna, Ryan, Fanuel volunteer. Amy Askin – What is the end goal of the TA initiative? Erik – We’re open to a lot of different suggestions, but I’m leaning towards something like course review run by the dean or the VPGE. It would ask basic questions about how many hours required to work, basic management. It would give TAs a way to give feedback to someone who was not in their department. It can also be a way of encouraging departments to adopt best practices. Amy – How can you protect people’s anonymity? And will the Deans do anything anyway? Erik – It will be difficult to completely protect anonymity – hopefully the results can be held for a couple of years so it’s harder to pin-point. But also, it is the Deans’ prerogative and job to tell professors to toe the line on things like this. Amy Askin – It might be more effective to get exit interviews, when students are less afraid about retaliation. Erik – I’d really like to figure out a way of getting info from students. I’d like to have a forum after one of our meetings when we’re doing outreach. Angelina – ASSU execs could send out survey monkey as well.
10. 7:35 pm New Business (All)
Crystal – For the outreach discussion, we will put publicity for the GSC at the bottom of grad-events and the GSC mailing list. Also, please work with departments for how to do outreach within the department.
Joanna – Transportation – We’ve talked about this, but I want to make sure that everyone is aware that the parking at Vaden situation is that there is only 75 minute patient parking that requires a permit. This is a problem for students that live off-campus and typically bike in, but may need to drive for medical reasons. I will be working on this next week – Ryan and Jess are involved, but if anyone else wants to get involved. Also, please let me know who should be involved in the e-mail.
Angelina – Could you get a printable parking pass when you get your confirmation e-mail?
Robert – They are looking for another NGSO coordinator, so if anyone is interested please let me know.
Justin – Couple of things – we are starting to organize our fall retreat. It will probably be around Halloween. Secondly, Xi and I started working on the web site. Please check it out and give feedback.
Raj – Matt is leaving today, so please congratulate him for all the work he’s done. We’re going through auditing now, we have our store – construction is starting winter quarter. SSE is moving over to software-as-a-service solution which is faster. I talked to Garret – who wanted $20-30k. We’re going to ID departments who want to help pay.
Adjourned 7:45
