Posts Tagged ‘Minutes’

GSC meeting 2011-05-25

Wednesday, May 25th, 2011

GSC meeting — May 25, 2011

Introductions (Addy/Marine)

Announcements

- Minutes from the last meeting (Rishabh)

No objections. Minutes passed.

- Proxies

Cathy for Lida

- Meetings are recorded

- July 4 coming up

Marin: See what has been done in the past and start process.

Manish: OK

- Dates for meetings in the summer

Marin: Currently every other week at GCC

Addy: June 22 and every other week, or June 29 and every other week

Marin: Please inform co-chairs by end of week

Funding (Anne-Laure)

- Stanford India Association

225 students, talk by Prof Dossani and performances as well. Requested
$1800, transfer $790.39 from previous events. Recommended allocation
$1184.61. No objections, passes by consensus.

- AAGSA

June 5th, Study break, dim sum, asian breakfast. 70 to 80 people. $290
requested. Objection – No real reason. Vote (9-0-0). Passes
unanimously.

ASSU Update (Michael)

Michael: Working on restructuring cabinet

Stuart: Interviewing over the weekend. Emma managing half of cabinet.

Community board – community action reps, also chief community
officers. People had emphasized inter community events.

Michael: Met vith vice-provost and leadership team. Set up a dinner in
the fall with GSC. Bunch of other meetings. GAIA, libraries etc. Team
will be joining Saturday for training session. Reached out to D.school
for collaboration.

-Bill to Reform Special Fee Refunds (Brianna)

Objection to clause – “May” v/s “shall”. Accepted. Voting (8-1-0).
Passes 2/3 majority.

-Bill to Support Workers (Brianna)

Resolution of support for workers at brink of being fired.

Manish: Prof Henessey says we have no power.

Brianna: We are trying to separate moral and legal. This is just to
show support.

Jessie: I heard they are the only unionised group.

Addy: Not true. There are more. But is this even a union issue?

Brianna: Union issue – yes and no. University made it a union issue.

Addy: What is the university’s position?

Brianna: University says legally we have no right.

Addy: They are contract workers. Their employer wants to downsize.

Alex: It’s because they haven’t passed a background check.

Brianna: So it’s not an economic issue.

Brian: You can also table indefinitely.

Adeel: What about the background check before they joined?

Alex: They have I9’s. We don’t know why they are being fired.

Manish: Person being fired has a right to know details about background check.

Kamil: Had a background check ever been done? How were they hired initially?

Alex: They submitted I9’s – which has criminal background and citizen status.

Jessie: In California, if you agree to check, you have right to see
documentation. No outcome here, why take a stance?

Addy: To express that the student body is concerned, just as a
feedback. No say in the decision, but right to express opinion.

Brianna: Express student interest in keeping the janitors

Brian: Last time we did an endorsement was on Prop 8.

Anne Laure: I don’t see what we’re objecting against. There doesn’t
seem something unfair going on.

Addy: These people are not employed by Stanford, but work here. We
want the Stanford to acknowledge that they are part of this community.

Ateeq: There are 2 sides here. How do I hear the other side?

Alex: Its not about taking sides as much as…

Stuart: The impact is there as far as janitorial staff is concerned.
These people have showed loyalty. We are just trying to say that we
care. Which is not asking for much. This could be a powerful show of
support.

Brian: I just don’t want people making an uninformed choice. Not every
janitor affects me.

Alex: SLACS says they work in academic buildings so it affects almost everyone.

Vote (4-2-3). Passes majority.

-New version of parliamentarian bill

Appoints Alex Kindle as ASSU parliamentarian, and Michael Cruz and
Alex as co-chairs on ad-hoc committee for governing documents. Vote
(9-0-0). Alex elected as parliamentarian. Alex introduces himself.

New Business

Michael: Focus group meeting tomorrow.

Daniel: New bill to confirm members nominated to university
committees. Nomination commission appoints students – appointed by
VPUE, VPSA. Bill is to confirm the appointments.

Manish: Who interfaces with these noms? We didn’t hear of the increase
in health insurance.

Brian: WE have to ask them for information.

Manish: I’m saying that these committees are not talking to each
other. WE should include that in the training.

Daniel: OK.

GSC meeting 2011-05-18

Wednesday, May 18th, 2011

GSC meeting, Havana Room, May 18, 2011 6pm

Introductions (Addy/Kamil)

Announcements

- Minutes from the last meeting (Rishabh)
No objections. Passed.

- Proxies: Earth Sciences – Noa, At Large (Lida Teneva) – Cathy Jan

Sjoerd: Concern over rising health insurance costs. Will present
formally at future meeting.

Michael: With other student bodies, forming a focus group of financial
officers and student leaders – helping to adjust appropriations and
funding committee policies, to create and improve mygroupsU. Invite
GSC representation.

Funding (Anne-Laure)

GradQ
Requesting $90 for transfer. AIDS walk BBQ, to raise funds. $110 for
BBQ, including $50 for programming. Transfer money, $90 – no
objections, passed. $110 for BBQ funds – no objections, passes by
consensus.

Hindu Students Association
Multi faith even with ivy grad and islamic students ass. Expecting 70
ppl. Requesting money for food. $500 requested. No objections, passes
by consensus.

Hellenic Association of Stanford
Organizing lecture on financial crisis in Greece- What it means for
country to be in bankruptcy. Professor from NYU invited. $100
requested. Crosses soft cap, but given nature of event, allowed. No
objections, passes by consensus.

ASSU Update (Michael)

Motion to reconsider parliamentarian bill
Michael: ASSU parliamentarian – for institutional knowledge.
Formalizing the position created during the budget process.
Manish: Para 8 – parliamentarian should not miss a ‘majority’ of meetings
Michael: That was changed to 2 meeting per quarter.
Sjoerd: Suggests it should be 20% of meetings.
Manish: GSC has limit of 3 per quarter.
Addy: On record is 25%, we will debate whether to change it to 20%
Noa: Last years parliamentarian was extremely overloaded.
Michael: Stipend is higher this year.
Addy: Previous parliamentarian was also webmaster.
Fanuel: Why don’t we split the role.
Addy: For consistency. Would it be ok if we begin with one, and then
transition to two if needed.
Michael: We have outlined a process for firing if underperforming.
Noa: Firing goes against the nature of role – it is for memory.
Jessie: Suggests missing meeting only if accrued absences < 20%
Sjoerd: Is the appointment skewed / time lag vis a vis other members
Michael: Yes
Addy: GSC co-chairs (chair and deputy) should have 2 votes.
Michael: OK. Will amend.
Committee: Majority for 20%.
Michael: Cabinet applications have come in. Bill for confirmation will
be presented next week.
Sjoerd: Will we meet the candidates? Micheal – Yes
Noa: Concern with accrued absence. What if individual misses 4th
meeting – can get fired.
Addy: We shall assume good faith
Michael: If this person is not performing, ASSU has right to fire
anyway, with or without accrued clause
Committe majority opines to keep clause
Vote on bill (7-1-0)
Motion to amend to hire AND fire the parliamentarian
Vote (8-0-0). Passes unanimously

Announcement by ASSU
TedTalk like event, art exhibit basement of old union. Opening Friday.

Bill to reform special fees (Brianna)
Brianna: When students ask for refund on special fees, they have to
sign a disclaimer – explain why they are seeking this refund.
Jessie: Where does this money come from?
Brianna: From university budget, 10% from buffer fund.
Addy: Adeel and Anne-Laure are our reps on this.
Noa: What are you trying to accomplish?
Brianna: Trying to get refunds rate down (Ref: stanforddaily.com)
Noa: Why do most student pay for organizations who’s services they don’t use?
Sjoard: Objections about privacy. Problem with releasing names to
groups or stanford daily. Concern over use of this information.
Brianna: Clause in bill prevents release of data beyond authorized
(Fin officers etc.).
Changes suggested. Brianna will email fixes.
Noa: Who deals with this data?
Brianna: SSE.

Workers Bill
Gesture of faith to employees.
Previous notice. Voted on next week.

Officer Appointments

Jesse for GSB Rep (Addy)
Vote (8-0-0). Jessie takes oath.

Cathy for Programming Coordinator (Manish)
Vote (9 -0 -0). Cathy elected co-programming coordinator.

New Business

Diversity committee
Explains diversity group – Host different events. Diversity week
synopsis : Hosted in April – low than expected turnout, but events
went well. Faculty speakers were great. Resulted in push for getting
together different diversity groups. Role next year geared toward
arranging meeting between groups. GOALIE type event targeted.

Grad formal results
790 tickets sold online, 300 at event. Some issues with lighting in
venue, but otherwise success. Congrats from GLO.

GSC meeting 2011-05-11

Wednesday, May 11th, 2011

GSC meeting 2011-05-11
6pm Wednesday May 11, 2011, GCC Nairobi Room

Introductions (Addy/Kamil)
- Proxies: Noa Lincoln for Lida, Justin Brown for Marine.

Announcements
- Minutes from the last meeting (Rishabh)
Approved, with one minor correction – name of student rep

- Elections Commissioner Selection Committee Volunteers (Addy)
Sjoerd + Kamil

- GSC_internal members (Ateeq)
Ateeq created a GSC list serve, with subgroups and sub lists.
Noa: Objection, not very transparent.
Justin: against the bylaws. Its okay as long as official business is not conducted on the list.
Addy: We’ll try it out
Point taken – no GSC business on the list.

- Calendar and Meetings Planned: VPSA, SAL, PT&S, VPGE (Addy)
VPSA, SAL, PT&S, VPGE have reached out to the GSC.
Contact Addy if you need to communicate something to the offices.

Funding (Anne-Laure)

- Asian American Graduate Student Association

Event photography. $90 for rental equipment. $30 for other supplies. REquestd $120. Recommended $120. No objections, passes by consensus.

- Stanford India Association

Organizing a bollywood dance event. Saturday 14 May, Timeshenko. 9 pm. 90 to 100 people. Snacks and lights expenses. Requested 180 food, 75 programming. Total recommended $220. No objections, passes by consensesu.

- Persian Student Association

Persian day with nature. Nature hike and barbecue. 80 people. 600 for bbque, including 50 for programming. No objections, passes by consensus.

- Stanford Brewing Club

Beer tasting event. May 21. $815 requested. Commitee recommended $590 because of soft cap. $690 requested. Serving dinner as well. First vote on 590, no objections, passes by consensus. Vote on extra $100, (6-3-1) passes.

- Students Confronting Apartheid in Israel

No show

- BELGICA

Seminar lecture – belgian politics, objective view, 40 min talk, 20 min questions, 50 people, $300. No objections, passes by consensus.

- French Stanford Student Association

Wine and cheese. French wine and cheese. Some backgorund knowledge. Salad and grapes. $590 requeted. Recommended $580. No objections, passed by consensus.

- Chinese Womens Collective at Stanford

Small group of Chinese women organize speakers and workshops. Requested $292.21 for transfer. Retroactive. No objections, passes by consensus.

- Pakistani Student Association

Annual spring festival, basant. Cricket and food. $400 requested. Went up from 30 to 50 people. GSC assumes 40 and recommends $360. No objections, passes by consensus.

- Stanford Tiawanese Association

Graduation ceremony, more people expected than last year. 100 to 120 people expected. $2000 requested. GSC Recommends $1260. Still need another $230. Vote on $1260 – no objections. Extra $230 – Objections. Vote (1-7-1). Does not pass.

Grad Formal Update (Cathy/Addy)

Ticket sales have been picking up over last few days. 300 tickets still left.
Grad Night Ticket Booth

Misc

Jessie for GSB rep. Next week.

ASSU/SSE Update (Michael/Raj/Brianna)

- Reorganization. Tighten cabinet. Board for communities – Womens issues, LGBT etc. Added chairs for subject expertise – leadership dev, project management, entrepreneurship etc.
- Submit idea for chair that doesn’t exist.
- Feedback from ASSU exec from 3 years.
- Talent search for chairs. Eg. sustainability.

- Nomination for new chief of staff – Emma. Needs 2/3 majority (9-0-0), passes.

- Create ASSU parlimentarian. Elaboration on how position is filled. Justin: Concern over too much work for individual. Maybe consider multiple positions.
Rebuttal: Compensation is higher. There are many students who are on multiple committees and attend more than 2 meetings a week. Maybe later in year we will look for another candidate. Vote (3-2-4). Doesn’t pass 2/3 majority.

- Bill to create ad-hoc committee looking at governing documents. To maintain institutional memory. (8 – 0 – 1) passes.

GSPB Update (Krystal)

None

New Business (Kamil)

None

GSC meeting 2011-05-03

Tuesday, May 3rd, 2011

MINUTES for GSC meeting on May 3rd, 2011

1. Introductions

2. Budget Approval
- Explanation of budget items and year-on-year changes by departing
Financial Officer
- $200 reserve transfer. Vote on whether this amount goes to VSO or
Programming. VSO – passed by consensus.
- Diversity group budget – No objection, passed by consensus.
- GSGF progamming reduced 20% to keep VSO budget stable
- Issue with equipment master salary. Currently $1000. Suggestion to
raise to $1500. Extra $500 pulled from GSC discretionary – No objections,
passed by consensus.
- Withdrawal from NaGPS – no objections.
- Overall budget passes by consensus.

3. Officer elections:

-GSC chair
Addy and Marine V/S Manish and Kamil: Addy and Marin elected co-
chairs (3 for Addy and Marin, 1 for Manish and Kamil ,0 Abstain)
- Financial Officer
Adeel (8 for, 0 against, 0 abstain)
- Secretary
Rishabh (8 for, 0 against, 0 abstain)
- Communications Coordinator
Manish (8 for, 0 against, 0 abstain)
- Thanksgiving Coordinator
Lida (8 for, 0 against, 0 abstain)
- Webmaster
Shih (7 for, 1 against, 0 abstain)
- Programming coordinator
Manish (8 for,0 against,0)
- Health care advocacy
Jessica and Sjoerd (7 for, 0 against, 1 abstain)
- International Student Advocacy
Leeda and Areeq (7 for, 0 against, 1 abstain)
- Housing advocacy
Addy and Sjoerd (8 for, 0 against, 0 abstain)
- Tax session
Lida and Sjoerd (8 for, 0 against, 0 abstain)
- Academic advocacy
Sjoerd (8 for, 0 against, 0 abstain)

4. Funding:

ISSU – $105 for 30 people event – biweekly discussion on religous and cultural themes. No objections, passed by consensus.

Canadian Students Association – $300 for 100 people barbecue, based
on last years attendance. Requested $800, pushed down to $300 as
they were exceeding soft cap. No objections, passed by consensus.

GSPB – $375 for ~20 person lottery lunch at Pakistani restaurant. No
objections, passed by consensus.

5. Misc:

ASSU – relevant agenda for next meeting sent across.